Cityofportwashington

The City provides full-city services including Public Safety (Police, Fire, EMS), Engineering, Public Works, Water and Sewer utilities, Building Inspections, Community Development, Parks and Recreation, Marina, Senior Center, Library, Finance, Clerk and Administration.. Manages and creates documents, correspondence, and calendars for the City Clerk, City Administrator, Elected Officials, Municipal Court, and Boards, Commissions, and Committees (BCCs).. Supports election functions including voter registration and absentee ballot applications.. They are guiding principles that shine a path forward to foster a culture based on mutual respect and passion for the community we serve.. The City of Port Washington is located on the homelands of Indigenous Peoples including the Bodwéwadmi (Potawatomi), Omaeqnomenew-ahkew (Menominee), Hoocak (Ho-Chunk), Myaamia, Peoria, and Ochéthi Šakówin.

administration specialist

Description
Your Home Port. The Premier Community on the Great Lakes.
Port Washington is known for offering “a touch of New England charm combined with Midwestern friendliness” and has been named by Midwest Living to their Top 100 Best Midwest Small Town Getaways. Port Washington, today, is a tourist destination with a vibrant downtown and community events.
The City’s population is 12,353 resides within seven square miles including 4 miles of waterfront. The City provides full-city services including Public Safety (Police, Fire, EMS), Engineering, Public Works, Water and Sewer utilities, Building Inspections, Community Development, Parks and Recreation, Marina, Senior Center, Library, Finance, Clerk and Administration. We are a welcoming destination for living, working, and visiting that – combined with our core values of accountability, innovation, trust, industriousness, and friendship – create an environment with opportunities to make a positive impact for our community.
THE ROLE
The Administration Specialist, Communications is responsible for performing a variety of specialized and administrative functions supporting the City’s digital, brand, and communication strategies and providing assistance to Administration. The individual in this role will assist in the planning, content development, execution, and measurement of marketing and communications campaigns across various channels to include email, social media, digital advertising, and City’s website. The Administration Specialist, Communications supports the City initiatives and projects with a focus on keeping residents, employees, and the larger community engaged and informed.
Manages and creates documents, correspondence, and calendars for the City Clerk, City Administrator, Elected Officials, Municipal Court, and Boards, Commissions, and Committees (BCCs).
Archives City records and legal documents to include ordinances, resolutions, agreements, Municipal code, election records, and other documents in accordance with state and local retention polices and statutes.
Assists with agendas, meeting packets, minutes for Common Council and BCC meetings.
Supports election functions including voter registration and absentee ballot applications.
Processing annual Alcohol, Tobacco, Cabaret, Amusement, Operator, Sellers & Solicitor and Event applications, permits, and licenses.
Writes, edits, and publishes content for various communication projects and marketing platforms to align with strategic initiatives and established communications campaigns for the City; Monitors reach and effectiveness of communication campaigns, projects, and initiatives.
Produces, edits, and creates content for news articles, press releases, newsletters, advertisements, informational or educational activities, and ad-hoc communications or marketing needs; Develops and maintains creation of a content calendar/schedule for social media platforms, the City website, and other resident/community communications.
Creates and distributes a monthly resident newsletter, broadcast emails, and works with Administration and Senior Leadership Team to develop, organize, and execute public information campaigns for important City projects.
Manages the City’s social media platforms to include Facebook, Twitter, Instagram, and YouTube. Maintains the City’s website.
Supports a cohesive brand image and voice by providing templates, logos, images, and materials for staff use.
Performs various support and administrative duties to include greeting the public at the front counter, on-site event or project support, database management, managing software program accounts, reporting and analytics, maintaining marketing materials and stock, and filing.
Other responsibilities as assigned.
Requirements
QUALIFICATIONS
What does it take to succeed in this role? We’re looking for a motivated individual with strong project management skills and a willingness to learn. You should also have:
High school diploma or GED. Associates degree or higher in Communications, Public Administration or similar preferred.
Two (2) or more years of experience in a business office setting or communications role. Previous experience in public sector / municipal communications preferred.
Valid Wisconsin driver's license.
Previous experience with Granicus website host, Constant Contact, Canva Pro, or similar communications/digital marketing platforms preferred.
Commitment to Diversity, Equity, Inclusion, and Belonging (DEIB)
The City is committed to building a culture where difference is valued and where everyone feels empowered to bring their full, authentic selves to work. We believe that every person brings a unique perspective and lived experience that advances our mission and vision to be the Premier Community on the Great Lakes. We commit to centering Diversity, Equity, Inclusion, and Belonging in our community, our workforce, and our decision-making. These are more than just words. They are guiding principles that shine a path forward to foster a culture based on mutual respect and passion for the community we serve.
Staff Land Acknowledgement
The City of Port Washington is located on the homelands of Indigenous Peoples including the Bodwéwadmi (Potawatomi), Omaeqnomenew-ahkew (Menominee), Hoocak (Ho-Chunk), Myaamia, Peoria, and Ochéthi Šakówin. We recognize and respect Indigenous Peoples as the original stewards of these lands and waters we live, work, and reside on. We wish to honor the enduring relationship that exists between Indigenous Peoples and their traditional territories. It is our responsibility to acknowledge legislation and treaties – including the Indian Removal Act of 1830 and the Treaty of Chicago – that were used to remove these tribal nations and the history of dispossession that has allowed for the growth of the City of Port Washington since 1835. May we learn to honor the historical and contemporary presence and power of the people and their belief that we must be caretakers of the lands and waters for the livelihood of future generations.<br/><br/>#J-18808-Ljbffr

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