Napa Valley College

Job Type: Administrative (Full-time). The team develops and executes strategic marketing communications campaigns, implements the district's governmental relations; and serves the college community by offering publicity, promotion, advertising, social media, marketing, and branding support.. Implements assigned initiatives, activities and/or projects (e.g. back-end communications process flow design, writing, editing, stakeholder engagement, communications education, intranet, District website maintenance and management, etc.). Experience with web production, project management, visual design and image editing. Experience working with Content Management Systems, e.g. WordPress, Drupal, etc.

communications

Salary : $86,496.00 - $121,716.00 Annually Location : Napa, CA Job Type: Administrative (Full-time) Job Number: 2024-00009 Department: Public Affairs and Communications Opening Date: 03/01/2024 Closing Date: 3/15/2024 11:59 PM Pacific DESCRIPTION Napa Valley College is seeking an individual with demonstrated administrative skills to join an outstanding team of faculty, staff, and administrators to provide high quality programs and services to our district, our community, and most importantly, our students. In support of the Napa Valley College District's mission, Public Affairs & Communications creates awareness and shares the story of Napa Valley College and its impact on the community. The team develops and executes strategic marketing communications campaigns, implements the district's governmental relations; and serves the college community by offering publicity, promotion, advertising, social media, marketing, and branding support. The office also acts as a resource before, during and after emergency situations by providing guidelines and information to help manage crisis situations. ?? The incumbent in this position will be providing support for daily activities of the Public Affairs and Communications department; supervising assigned services and activities; assisting with the strategy, development and delivery of information to inform students, staff and the community about college programs, events, accomplishments and services through various communications and personal contact; and achieving objectives by coordinating and maintaining services in compliance with policies, rules, regulations and established guidelines. This is a classified-administrative position. This job reports to the Director, Public Affairs and Communications. ?? This is a full-time, 12-months-per-year, classified administrative position. The salary has an appropriate placement on Range 15 of the current Administrative/Confidential salary schedule. Initial salary placement is $7,208 to $7,947/month, with future steps up to $10,143/month. Placement on the salary schedule is commensurate with experience. The college offers a fringe benefit package including medical, dental, vision, disability and life insurance, employee assistance program, and retirement system membership. The assignment includes 20 paid holidays, 22 vacation days, and 12 days sick leave annually. DUTIES AND RESPONSIBILITIES Essential?Functions: <ul><li>Serves as the lead for internal communications, focusing on strategic priorities for the purpose of building relationships to stay informed about key programs, events, successes, deadlines and other information. </li><li>Collaborates with other departments and compiles information from a wide variety of sources (e.g. staff, students, committees, programs, etc.) to identify communications issues and opportunities, ensuring compliance with organization policies and procedures. </li><li>Communicates with administrators, personnel and outside organizations for the purpose of supporting the Director with key campus initiatives. </li><li>Creates and leads a plan for campus culture communications (e.g. written, verbal, visual, online and experiential opportunities, etc.) for the purpose of engaging students, staff and faculty in the organization's vision, mission and values. </li><li>Implements assigned initiatives, activities and/or projects (e.g. back-end communications process flow design, writing, editing, stakeholder engagement, communications education, intranet, District website maintenance and management, etc.) for the purpose of enhancing systems and/or processes to improve experiences for student enrollment and ensuring department outcomes are achieved. </li><li>Maintains a variety of manual and electronic files and/or records (e.g. statistical data, webpage, databases, etc.) for the purpose of ensuring the integrity and availability of documentation in support of student educational goals. </li><li>Participates in meetings, workshops and seminars for the purpose of conveying and/or gathering information required to perform functions. </li><li>Represents Director of Public Affairs and Communications in their absence for the purpose of conveying and gathering information required for efficient/accurate operation of the department. </li><li>Researches a variety of topics for the purpose of developing new programs/services, ensuring compliance with relevant requirements, securing general information for planning, taking appropriate actions, and/or responding to requests. </li><li>Responds to a wide variety of calls, concerns and/or complaints for the purpose of resolving problems, providing information, referring to appropriate personnel, and/or recommending a plan of action that efficiently resolves issues. </li><li>Serves as the primary contact between the department and Institutional Technology (IT) (e.g. develops communications plans, writing, editing and counsel for planned and unplanned IT communications, etc.) for the purpose of ensuring necessary communication. </li><li>Supports assigned programs and/or departmental responsibilities (e.g. internal staff and student communications, college and Newsroom websites, newsletters and occasionally marketing, advertising, social media, etc.) for the purpose of achieving organizational objectives and compliance with legal and financial requirements. </li><li>Thinks proactively for the purpose of identifying communications issues and opportunities. </li> </ul>Other Functions: <ul><li>Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit. </li> </ul> JOB REQUIREMENTS Minimum Qualifications Skills, Knowledge and Abilities: SKILLS are required to perform multiple, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including utilizing pertinent software applications; planning and managing multiple projects; and developing effective working relationships. KNOWLEDGE is required to perform algebra and/or geometry; read technical information, compose a variety of documents, and/or facilitate group discussions; and solve practical problems. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: higher education system; organizational and time management; concepts of conflict resolution; pertinent codes, policies, regulations and/or laws; current and developing technology; and in depth journalism processes. ABILITY is required to schedule a significant number of activities, meetings, and/or events; routinely gather, collate, and/or classify data; and use job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize a variety of job-related equipment. Independent problem solving is required to analyze issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: implementing significant editorial judgement to make decisions about level of communications support; communicating with diverse groups; meeting deadlines and schedules; setting priorities; working as part of a team; flexible to changing conditions; making quick and accurate decisions; working with multiple projects; dealing with frequent interruptions and changing priorities; process and handle confidential information with discretion; facilitating communication between persons with frequently divergent positions; in-depth communication ability; networking ability; providing backup to the director in the event of extensive off hours support ; and demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic background of community college students. Responsibility: Responsibilities include: working under limited supervision using standardized practices and/or methods; leading, guiding, and/or coordinating others; tracking budget expenditures;. Utilization of resources from other work units is routinely required to perform the job's functions. There is a continual opportunity to impact the organization's services. Working Environment: The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment. Experience: Job-related experience with increasing levels of responsibility. Education: Bachelor's degree in job related area. Certificates and Licenses: Valid CA Driver's License & Evidence of Insurability Continuing Educ. / Training: Maintains Certificates and/or Licenses Clearances: Criminal Background Clearance Tuberculosis Clearance FLSA Status Exempt Title 8, USC, Section 1324-A requires verification of eligibility for employment in the United States. Desirable Qualifications <ul><li>At least five years of experience related to the administrative assignment. </li><li>Knowledge and experience in communications and using communications to enrich a culture in an institutional setting. </li><li>Experience with web production, project management, visual design and image editing </li><li>Experience with Adobe Creative Suite platforms </li><li>Experience working with Content Management Systems, e.g. WordPress, Drupal, etc. </li><li>Ability to communicate effectively orally and in writing. </li> </ul> APPLICATION PROCEDURE A. Applicants must complete the online application through SchoolJobs.com. All elements of the application, including the education and work experience sections and supplemental questions must be submitted in order for the application to be considered complete. Napa Valley College evaluates candidates based on the information provided in the online application only. Do not attach resumes and cover letters. ? ? Internal applicants are still required to submit a complete online application for this position. This includes the submission of transcripts. ? ? B. Applicants must attach the following to complete the application process:??? 1. Legible copies of transcripts verifying college work, degrees, and conferral dates (official transcripts required on offer of employment). Transcripts without the degrees and conferral dates will be deemed incomplete.?? ? Foreign Transcripts: Napa Valley College requires that individuals who have completed college or university course work at an institution in a country other than the United States must obtain a complete evaluation of foreign transcripts, degrees, and other relevant documents. A foreign transcript evaluation is required any time foreign course work is used to meet minimum qualifications and/or salary placement, even if the foreign transcript has previously been accepted by a different college or university in the United States. Foreign transcripts must be evaluated by one of the organizations approved by the State of California, Commission on Teacher Credentialing. Please click here (Download PDF reader) for a list of approved organizations.?? ?? It is important that your application reflects all of your relevant education and experience. Please note that applications will be rejected if no work experience is listed, or if other required application fields are missing or incomplete. Transcripts are the only attachments allowed so we may verify that the minimum education qualification has been met. ? ? All required application materials must be submitted no later than 11:59 p.m. Pacific Time on the filing deadline. Please do not submit material not requested. Application materials submitted become the property of Napa Valley College and the Office of Human Resources, Training & Development cannot copy, return, or transfer material to other positions. Any expenses incurred in connection with the initial interview will be the responsibility of the candidate. The college will reimburse certain travel expenses associated with second interviews (if applicable), depending on distance of travel. ? ? The District will not accept materials by e-mail, fax, or mail for this position. ? ? SPECIAL ACCOMMODATIONS: If you need special services or facilities due to a disability in order to apply or interview for this opening, please contact the Office of Human Resources, Training & Development. ? ? Napa Valley College, an Equal Employment Opportunity Employer, maintains a drug-free workplace and requires that employees abide by that policy. ? ? For more information, contact the Office of Human Resources, Training & Development: ? ? 2277 Napa-Vallejo Highway ? Napa, CA 94558 ? (707) 256-7100 ? jobline@napavalley.edu? ?? For technical support, contact NEOGOV at (855) 524-5627.? The college offers a fringe benefit package including medical, dental, vision, disability and life insurance, employee assistance program, and PERS or STRS retirement system membership. Information pertaining to specific benefit allotments and paid time-off can be found on the Administrative/Confidential Salary Schedule Visit our Benefits page for more information regarding district-sponsored health benefits and to obtain information about our health benefit providers. For other specific questions related to benefits, contact the Office of Human Resources, Training & Development at (707) 256-7100. 01 Please describe your formal training, internship, or leadership experience reasonably related to the administrative assignment for which you are applying. (Limit your response to 300 words.)? Please include your experience with the following: a. Web and content management, and software used b. Writing, developing, and distributing content 02 Describe a time you have used communications to enrich a culture, including how you developed and shared a plan, executed the plan, measured results, and adjusted your work to make improvements. (Limit your response to 300 words.)? 03 Describe your experience working with or serving individuals from diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and race/ethnic backgrounds and what you learned from the experience.? What leadership have you displayed in promoting diversity in your current or previous positions? Please Give specific examples. (Limit your response to 300 words.)? Required Question

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