Stepping Stones Museum for Children

The Finance Assistant's main responsibility is to review and process daily deposits and accounts payable.. The Finance Assistant works closely with the Controller and Senior Finance Manager.. Enters all payables into Blackbaud NXT on an accurate and timely basis. Reconciles cash/check count to deposit information recorded in Blackbaud Altru and Square. Competency and experience with accounting systems (preferably Blackbaud Financial Edge/NXT, Altru)

finance assistant

Description: Position Overview: The Finance Assistant’s main responsibility is to review and process daily deposits and accounts payable. The Finance Assistant works closely with the Controller and Senior Finance Manager. Position Responsibilities: Accounts Payable Enters all payables into Blackbaud NXT on an accurate and timely basis Works closely with cross-departmental staff members on corporate credit card usage Monitors Internal Control Procedures related to credit card usage, verifies activity and reports deviations to the Controller Issues checks for payment and works with vendors to resolve any outstanding issues Uploads issued check files into the bank Reviews and follows up on stale checks Reconciles the Accounts Payable Account Prepares support documentation for various accounts Facilitates management review of monthly expenses for the month-end close Cash Management Reconciles cash/check count to deposit information recorded in Blackbaud Altru and Square Prepares daily deposits of earned and contributed income Monitors internal Control Procedures for fraud prevention and reports deviations to the Controller Reporting/Audits/Filing Works with Controller, Senior Finance Manager and external auditors on annual audit; provides accounts payable information as needed Maintains Accounts Payable files Prepares 1099s Acts as a Museum Ambassador and actively shares information within area communities to raise awareness of the museum. Requirements: Minimum Experience/Skills/Certificates: Bachelor’s degree or pending and/or equivalent combination of education and experience in accounting and/or bookkeeping required Minimum 1 - 3 years accounting and/or bookkeeping experience required, non-profit experience desirable Valid Driver’s License Must maintain confidentiality in dealing with all information and data Strong organizational skills and attention to detail Consistently meets deadlines and produces quality outputs Consistently provides quality service to internal departments and external providers Effective interpersonal and collaboration skills with colleagues at all levels, volunteers, community partners and guests Excellent verbal and written communication skills Creative problem-solving skills; proven ability to recommend and implement process improvements and new initiatives Ability to work independently with minimal supervision Sensitive to diversity including individuals with physical challenges or special needs Competency and experience with accounting systems (preferably Blackbaud Financial Edge/NXT, Altru) Strong computer skills including Microsoft Office Word and Excel, proven ability to learn new systems and software

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