Create presentations, spreadsheets, flyers, documents and assist with positing internal communications via GAF Link, email, and physical postings. Connect employees with various company resources (i.e. benefits, Workday, Payroll/ADP, etc.). Provide General Support to Managers, Production and Shipping Supervisors in developing presentations, postings, tracking JSO’s and updating JSA’s. Our Family-Building benefits support the many different journeys to fertility and parenthood.. We put diversity and inclusion into action with our Employee Resource Groups, which unite employees based on common perspectives, identities, demographic factors, or out of a desire to be an ally.

administrative coordinator

Job Description: Introduction At GAF, we cover more than just buildings. We cover each other. Under this roof, you will have the tools and resources you need to grow and develop in your career. You will experience our incredible culture and will be empowered to support your teammates, your customers, and especially your community. Under this roof, we define the future while leading the present through our deep well of experience and our responsibility to the future to drive improvements and innovation in our products. We are GAF. And under this roof, we protect what matters most. Team or Function Overview The Operations Assistant is responsible for assisting and supporting projects, activities, and daily initiatives for the Fontana, CA Facility. The Operations Assistant should thrive under pressure, be a team player, and a strong communicator. The person selected for this role should be adaptable and have the ability to execute multiple tasks and assignments with limited direction by the assigned deadlines. This position will report directly to the Plant Manager. Essential Duties Specific responsibilities include, but are not limited to: <ul><li>Coordinate meetings, luncheons, events, plant tours, etc.</li><li>Assist with maintaining employee personnel files</li><li>Data entry and tracking of safety activities, training, attendance, etc.</li><li>Order equipment/office supplies</li><li>Plan employee appreciation, safety lunches, site celebrations, etc.</li><li>Schedule and track various safety and compliance trainings</li><li>Assist with facilitation of pulse surveys</li><li>Assist with recruiting initiatives and new hire onboarding</li><li>Assist with job postings and bid process</li><li>Submit tickets for employee changes</li><li>Assist with the Community Engagement Efforts for the Plant</li><li>Create presentations, spreadsheets, flyers, documents and assist with positing internal communications via GAF Link, email, and physical postings</li><li>Spend time in plants communicating and developing relationships with employees and responding to inquiries</li><li>Connect employees with various company resources (i.e. benefits, Workday, Payroll/ADP, etc.)</li></ul><ul><li>Assist with coordination of pre employment physicals</li><li>Prepares correspondence, maintains files, schedules meetings, prepares and issues minutes of meetings, and prepares special projects as assigned.</li><li>Support Human Resources in hiring processes including applicant scheduling, record keeping, recruiting initiatives, and orientation scheduling</li><li>Create presentations, spreadsheets, flyers, documents, etc.</li><li>Provide the Operations Team with the needed support for meetings, internal committees, community engagement, and other plant initiatives.</li><li>Ensure permits are filed for critical Safety Programs and 100% compliance</li><li>Support Management on EHS action items assigned to production</li><li>Coordinate site visits, plant tours, and training events, ensuring security and safety guidelines are communicated and followed</li><li>Provide General Support to Managers, Production and Shipping Supervisors in developing presentations, postings, tracking JSO’s and updating JSA’s</li><li>Manage employee monthly safety training enrollment, report compliance, and coordinate safety incentive program</li><li>Respond to requests from customers (both internal and external) in a professional and timely manner</li><li>Update internal plant communications as needed, including emails, safety statistics, Digital Communication Boards, bulletin boards, GAF Link, directional signage, safety updates, job postings, etc.</li><li>Coordinate meeting space, meals, and supply requests for Plant Team events.</li><li>Facilitate ordering and stocking of supplies in break rooms and around the facility.</li><li>Coordinate mailings and reports to Corporate as requested.</li><li>Maintain documents and required record-keeping for OFCCP, Management Practice Audit, employee training, plant meetings, and new hire orientations.</li><li>Organize office tasks and simplify administrative duties to increase team efficiency</li><li>Create and update plant performance graphs</li><li>Contribute to positive community engagement by assisting with advertising, and company events.</li><li>Perform other duties as assigned. </li></ul>Physical Demands <ul><li>Ability to frequently work in a stationary position for long periods of time</li></ul><ul><li>Ability to frequently move about to accomplish tasks or to move from one work area to another</li><li>Close visual acuity to view documents, computer screens, and files</li><li>Ability to frequently and quickly converse with and convey information to others on the phone and in-person</li><li>Manual dexterity to operate standard office equipment and keyboards</li><li>Ability to position self to bend, pull, and reach at or below shoulder level to perform filing duties and application demos</li><li>Ability to move up to 25 lbs. frequently (files, boxes, etc.) </li></ul>Under This Roof, We Require <ul><li>High School Diploma or GED</li><li>3-5 years administrative assistant experience</li><li>Excellent skills in planning, prioritization, initiative, organization, communication and customer service </li></ul>Under This Roof, We Also Value <ul><li>Bachelor’s degree in business or related field</li><li>Knowledge with Google Suite or MS Office </li></ul>How We Protect What Matters Most <ul><li>We offer a wide range of health insurance options that include medical, dental, and vision for you and your family.</li><li>Our Family-Building benefits support the many different journeys to fertility and parenthood.</li><li>Our robust 401K plan includes an employer match contribution with your pre-tax and/or Roth contributions.</li><li>Other exciting programs and perks are available to help employees achieve work-life balance, including (but not limited to) a wellness program, free financial coaching, a referral program, and product rebates when purchased for an employee’s primary residence.</li><li>Professional growth and development are very important to us! We offer internal training programs and courses, as well as a generous tuition reimbursement program.</li></ul><ul><li>We put diversity and inclusion into action with our Employee Resource Groups, which unite employees based on common perspectives, identities, demographic factors, or out of a desire to be an ally. </li></ul>GAF complies with federal, state, and local disability laws and makes reasonable accommodations for applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR Services at 833-HR-XPERT. Consideration will be given based on geography, candidate experience, and qualifications. Annual Salary Range: 48,105-61,467 We believe our employees are our greatest resource. We offer competitive salary, benefits, 401k, and vacation packages for all full time permanent positions. We are proud to be an equal opportunity workplace and GAF, Standard Logistics, SGI, and Siplast are proud to be affirmative action employers. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. If you have a disability or special need that requires accommodation, please let us know. If applying for positions in the U.S., must be eligible to work in the U.S. without need for employer sponsored visa (work permit).

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