Office Administrator

Company DescriptionTotal Shading Solutions is a window treatment company focused on construction and commercial projects. With over 20 years of experience, we distribute and install custom blinds and shades around the metropolitan area.Role DescriptionThis is a full-time on-site role for an Office administrator in Gaithersburg, MD.The Office administrator provides administrative support to the team, managing contracts, invoices, payments, payroll, and other related tasks.This role requires strong organizational skills, attention to detail and excellent communication abilities.ResponsibilitiesCustomer serviceCreate POs for material receivedInvoicing – Manage QuickBooksPayment requisitions to contractors – Textura, Procore, etc.Certified payrollsOrder general supplies for the office and the warehouseContracts administratorCollectionsCommunication skillsStrong attention to detail and organizational skillsQualificationsAdministrative Experience:Previous experience in Administrative Support or Contract AdministrationDocument Management Software:Knowledge of accounting software like QuickBooks, Textura, ProcoreMicrosoft Office 365:Word – Excel, Adobe Acrobat PDF editionBenefits May IncludeHealth insurance allowanceRetirement plan 401(k)Paid time off, vacation days, and holidaysAnnual bonuses