{"schemaVersion":"jobsearcher.job.v1","id":"ff5d0aa157e6c5603638fc2b","url":"https://jobsearcher.com/jobs/ff5d0aa157e6c5603638fc2b","canonicalUrl":"https://jobsearcher.com/jobs/ff5d0aa157e6c5603638fc2b","title":"Project Coordinator","description":"Description:\nThe Project Coordinator supports Project Managers and the broader team in the planning, execution, and administration of engineering projects. This role ensures projects run efficiently by coordinating communication, tracking budgets and accounts receivable, managing documentation, and supporting client and agency interactions. The ideal candidate is detail-oriented, proactive, and able to manage multiple priorities in a fast-paced environment.\nRequirements:\nCoordination & Communication\nCoordinate weekly with the Controller to review workload, accounts receivable (AR), challenges, and process improvements, proactively communicating any issues.\nCollaborate weekly with other Project Coordinators to balance workload and share resources effectively.\nMeet regularly with Project Managers to review project priorities, deadlines, proposals, additional services, AR status, and client communication needs.\nProvide timely updates to clients regarding project status, submittals, and any delays or holds.\nNotify clients at least one week in advance if project work or submittals will be on hold.\nAccounts Receivable (AR) Management\nSend bi-weekly AR updates to internal teams, including Project Teams, Accounting, and leadership.\nPerform bi-weekly AR outreach to clients via email and/or phone to follow up on outstanding invoices.\nTrack client communications and responses related to AR and provide regular updates to internal stakeholders.\nProject & Task Management\nProactively support Project Managers to ensure projects are completed on time, within scope, and on budget.\nMonitor project budgets and notify Project Managers when projects reach or exceed 75% utilization to initiate additional services or change orders.\nAttend weekly project meetings to help maintain schedules and track deliverables.\nAssist in preparing proposals and additional service requests as directed.\nMaintain high-quality client service and satisfaction through consistent communication and follow-up.\nProject Administration\nMaintain accurate and up-to-date project records and documentation.\nOrganize and electronically file project documents, including submittals, contracts, and correspondence.\nPrepare project submittal packages for agencies, including compiling, printing, and coordinating required documentation.\nCoordinate deliveries and submissions to agencies as required.\nManage incoming office mail, including scanning and distributing documents to appropriate team members or departments.\nTechnical\nMaintain a strong understanding of agency requirements and permitting processes for engineering submittals.\nAssist with online permitting submissions and ensure compliance with local, state, and regulatory agency standards.\nTechnical Skills & Software\nProficiency in Microsoft Office Suite (Word, Excel, Outlook) and Microsoft Teams.\nExperience using Adobe Acrobat (PDF editing, compilation, and markups).\nWorking knowledge of Deltek (or similar project/accounting software) for project tracking and financial coordination.\nFamiliarity with DocuSign for electronic document execution.\nExperience with online permitting systems and agency submission platforms.\nStrong general PC and document management skills.","company":"Dccm Infrastructure","rawCompany":"dccm infrastructure","city":"St Augustine","state":"FL","isRemote":false,"isActive":false,"createdAt":"2026-07-23T15:56:47.711Z","occupations":[{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"},{"code":"11-9041.00","title":"Architectural and Engineering Managers","slug":"architectural-and-engineering-managers"},{"code":"11-9021.00","title":"Construction Managers","slug":"construction-managers"}],"industries":[{"code":"237990","title":"Other Heavy and Civil Engineering Construction","slug":"other-heavy-and-civil-engineering-construction"},{"code":"541330","title":"Engineering Services","slug":"engineering-services"},{"code":"238990","title":"All Other Specialty Trade Contractors","slug":"all-other-specialty-trade-contractors"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Project Coordinator","description":"Description:\nThe Project Coordinator supports Project Managers and the broader team in the planning, execution, and administration of engineering projects. This role ensures projects run efficiently by coordinating communication, tracking budgets and accounts receivable, managing documentation, and supporting client and agency interactions. The ideal candidate is detail-oriented, proactive, and able to manage multiple priorities in a fast-paced environment.\nRequirements:\nCoordination & Communication\nCoordinate weekly with the Controller to review workload, accounts receivable (AR), challenges, and process improvements, proactively communicating any issues.\nCollaborate weekly with other Project Coordinators to balance workload and share resources effectively.\nMeet regularly with Project Managers to review project priorities, deadlines, proposals, additional services, AR status, and client communication needs.\nProvide timely updates to clients regarding project status, submittals, and any delays or holds.\nNotify clients at least one week in advance if project work or submittals will be on hold.\nAccounts Receivable (AR) Management\nSend bi-weekly AR updates to internal teams, including Project Teams, Accounting, and leadership.\nPerform bi-weekly AR outreach to clients via email and/or phone to follow up on outstanding invoices.\nTrack client communications and responses related to AR and provide regular updates to internal stakeholders.\nProject & Task Management\nProactively support Project Managers to ensure projects are completed on time, within scope, and on budget.\nMonitor project budgets and notify Project Managers when projects reach or exceed 75% utilization to initiate additional services or change orders.\nAttend weekly project meetings to help maintain schedules and track deliverables.\nAssist in preparing proposals and additional service requests as directed.\nMaintain high-quality client service and satisfaction through consistent communication and follow-up.\nProject Administration\nMaintain accurate and up-to-date project records and documentation.\nOrganize and electronically file project documents, including submittals, contracts, and correspondence.\nPrepare project submittal packages for agencies, including compiling, printing, and coordinating required documentation.\nCoordinate deliveries and submissions to agencies as required.\nManage incoming office mail, including scanning and distributing documents to appropriate team members or departments.\nTechnical\nMaintain a strong understanding of agency requirements and permitting processes for engineering submittals.\nAssist with online permitting submissions and ensure compliance with local, state, and regulatory agency standards.\nTechnical Skills & Software\nProficiency in Microsoft Office Suite (Word, Excel, Outlook) and Microsoft Teams.\nExperience using Adobe Acrobat (PDF editing, compilation, and markups).\nWorking knowledge of Deltek (or similar project/accounting software) for project tracking and financial coordination.\nFamiliarity with DocuSign for electronic document execution.\nExperience with online permitting systems and agency submission platforms.\nStrong general PC and document management skills.","datePosted":"2026-07-23T15:56:47.711Z","dateModified":"2026-07-23T15:56:47.711Z","hiringOrganization":{"@type":"Organization","name":"Dccm Infrastructure","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"St Augustine","addressRegion":"FL","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"ff5d0aa157e6c5603638fc2b"},"url":"https://jobsearcher.com/jobs/ff5d0aa157e6c5603638fc2b"}}