{"schemaVersion":"jobsearcher.job.v1","id":"ff3dff0b71bbefcecfdede8b","url":"https://jobsearcher.com/jobs/ff3dff0b71bbefcecfdede8b","canonicalUrl":"https://jobsearcher.com/jobs/ff3dff0b71bbefcecfdede8b","title":"Executive Assistant","description":"Job Description — ready to postExecutive Assistant / Life Manager\n\nLocation: Miami, FL (Brickell) — remote to start, in-person from October\n\nType: Full-time, 1099 contractor\n\nCompensation: 50,000–70,000/year, based on experience\n\nHours: Core hours 11:00 AM – 7:00 PM ET, with flexibility outside of them\n\nReports to: The founder and her business partner\n\nAbout the role\n\nWe're looking for an Executive Assistant / Life Manager to take full ownership of the day-to-day life and schedule of a 30-year-old entrepreneur based in Miami. She built a seven-figure e-commerce business from scratch and is the public face of a fast-growing brand with a large, engaged audience of women.\n\nRight now there is no system — no calendar structure, no inbox management, no organisation. You would be starting from a blank page and building it. This is not a role where you inherit someone else's process; it's one where you create it, then run it so well that she never has to think about logistics again.\n\nYou'll work closely with both her and her business partner in a shared group chat, with real trust and real access. The right person becomes indispensable within a few months.\n\nWhat you'll own\n\nOrganisational system: build a simple, reliable system — synced to her phone — where her schedule, bookings, travel and reminders all live in one place.\nCalendar & appointments: manage her calendar end to end, book personal and medical appointments, and keep her ahead of what's coming.\nTravel (a big part of this role): she flies roughly four times a month. You'll book flights and hotels, work with airlines on availability, manage points and award bookings, and build complete itineraries.\nInbox management: monitor and triage her email, surface what genuinely matters, clear the noise, and make sure nothing — bills, appointments, deadlines — is ever missed again.\nPersonal finance tracking: a simple weekly summary of revenue in and personal spend out. Not accounting — just clear visibility.\nHome & vendors: coordinate cleaners, maintenance and service providers; be the point of contact so she isn't.\nRelocation project (October): she's moving to Miami and starting from zero — apartment search, viewings, furniture, utilities, setting up the home.\nTravel & event planning: occasional trips and personal celebrations — you'll research options, present a clear shortlist, then execute the whole thing.\nOccasional support for her business partner when he's stretched.\n\nRequirements\n\nWho you are\n\n1–3+ years as an executive assistant, personal assistant, house manager or in a comparable service-driven role. Exceptional candidates with less experience and clear evidence of ownership will be considered.\nBased in Miami (or relocating before October) and able to work in person, run errands and attend to things on site.\nDeeply organised — you track everything, you follow up without being asked, and nothing falls through the cracks.\nProactive. You anticipate what's needed and handle it before you're asked.\nCalm under pressure and unbothered by urgency — things move fast, plans change, and you keep your composure.\nDetail-obsessed — the right terminal, the right time zone, the correct spelling on the ticket.\nDiscreet and trustworthy. You'll have access to personal, financial and private information.\nEmotionally intelligent — you read people well, you communicate warmly and directly, and you're easy to be around.\nResourceful and independent — given a goal, you figure out the how.\nComfortable with technology and with AI tools; the household runs on Google Workspace, Slack and WhatsApp, and is adopting AI assistants.\nExcellent written and spoken English.\nValid driver's licence and ability to travel occasionally (roughly twice a year).\n\nNice to have\n\nExperience with luxury travel, airline loyalty programmes and points/award bookings.\nExperience supporting a founder, public figure or content creator.\nExperience setting up a home or managing a relocation.\n\nBenefits\n\nWhat's on offer\n\nDirect, close working relationship with two founders who will give you real autonomy and real trust.\nA role you get to design — you're building the system, not maintaining someone else's.\nGenuine variety: no two days look alike.\nExposure to a fast-growing e-commerce business and the people running it.","company":"Trivium","rawCompany":"trivium","city":"Miami Gardens","state":"FL","isRemote":false,"isActive":true,"createdAt":"2026-08-25T13:13:33.040Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6012.00","title":"Legal Secretaries and Administrative Assistants","slug":"legal-secretaries-and-administrative-assistants"}],"industries":[{"code":"814110","title":"Private Households","slug":"private-households"},{"code":"561320","title":"Temporary Help Services","slug":"temporary-help-services"},{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant","description":"Job Description — ready to postExecutive Assistant / Life Manager\n\nLocation: Miami, FL (Brickell) — remote to start, in-person from October\n\nType: Full-time, 1099 contractor\n\nCompensation: 50,000–70,000/year, based on experience\n\nHours: Core hours 11:00 AM – 7:00 PM ET, with flexibility outside of them\n\nReports to: The founder and her business partner\n\nAbout the role\n\nWe're looking for an Executive Assistant / Life Manager to take full ownership of the day-to-day life and schedule of a 30-year-old entrepreneur based in Miami. She built a seven-figure e-commerce business from scratch and is the public face of a fast-growing brand with a large, engaged audience of women.\n\nRight now there is no system — no calendar structure, no inbox management, no organisation. You would be starting from a blank page and building it. This is not a role where you inherit someone else's process; it's one where you create it, then run it so well that she never has to think about logistics again.\n\nYou'll work closely with both her and her business partner in a shared group chat, with real trust and real access. The right person becomes indispensable within a few months.\n\nWhat you'll own\n\nOrganisational system: build a simple, reliable system — synced to her phone — where her schedule, bookings, travel and reminders all live in one place.\nCalendar & appointments: manage her calendar end to end, book personal and medical appointments, and keep her ahead of what's coming.\nTravel (a big part of this role): she flies roughly four times a month. You'll book flights and hotels, work with airlines on availability, manage points and award bookings, and build complete itineraries.\nInbox management: monitor and triage her email, surface what genuinely matters, clear the noise, and make sure nothing — bills, appointments, deadlines — is ever missed again.\nPersonal finance tracking: a simple weekly summary of revenue in and personal spend out. Not accounting — just clear visibility.\nHome & vendors: coordinate cleaners, maintenance and service providers; be the point of contact so she isn't.\nRelocation project (October): she's moving to Miami and starting from zero — apartment search, viewings, furniture, utilities, setting up the home.\nTravel & event planning: occasional trips and personal celebrations — you'll research options, present a clear shortlist, then execute the whole thing.\nOccasional support for her business partner when he's stretched.\n\nRequirements\n\nWho you are\n\n1–3+ years as an executive assistant, personal assistant, house manager or in a comparable service-driven role. Exceptional candidates with less experience and clear evidence of ownership will be considered.\nBased in Miami (or relocating before October) and able to work in person, run errands and attend to things on site.\nDeeply organised — you track everything, you follow up without being asked, and nothing falls through the cracks.\nProactive. You anticipate what's needed and handle it before you're asked.\nCalm under pressure and unbothered by urgency — things move fast, plans change, and you keep your composure.\nDetail-obsessed — the right terminal, the right time zone, the correct spelling on the ticket.\nDiscreet and trustworthy. You'll have access to personal, financial and private information.\nEmotionally intelligent — you read people well, you communicate warmly and directly, and you're easy to be around.\nResourceful and independent — given a goal, you figure out the how.\nComfortable with technology and with AI tools; the household runs on Google Workspace, Slack and WhatsApp, and is adopting AI assistants.\nExcellent written and spoken English.\nValid driver's licence and ability to travel occasionally (roughly twice a year).\n\nNice to have\n\nExperience with luxury travel, airline loyalty programmes and points/award bookings.\nExperience supporting a founder, public figure or content creator.\nExperience setting up a home or managing a relocation.\n\nBenefits\n\nWhat's on offer\n\nDirect, close working relationship with two founders who will give you real autonomy and real trust.\nA role you get to design — you're building the system, not maintaining someone else's.\nGenuine variety: no two days look alike.\nExposure to a fast-growing e-commerce business and the people running it.","datePosted":"2026-08-25T13:13:33.040Z","dateModified":"2026-08-25T13:13:33.040Z","hiringOrganization":{"@type":"Organization","name":"Trivium","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Miami Gardens","addressRegion":"FL","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"ff3dff0b71bbefcecfdede8b"},"url":"https://jobsearcher.com/jobs/ff3dff0b71bbefcecfdede8b"}}