{"schemaVersion":"jobsearcher.job.v1","id":"ff1a08c8dfead160751fa993","url":"https://jobsearcher.com/jobs/ff1a08c8dfead160751fa993","canonicalUrl":"https://jobsearcher.com/jobs/ff1a08c8dfead160751fa993","title":"Program Associate","description":"Posting Details\nI. JOB OVERVIEW\n\nJob Description Summary:\nFor over 32 years, the Office of International Medicine Programs (IMP) at the George Washington University (GW) School of Medicine and Health Sciences (SMHS) has cultivated global partnerships to create transformational mutual exchange in medical education, training, and research. IMP’s goal is to provide life changing opportunities to build the capacity of other countries and share the latest advances in medicine and healthcare. As a pioneer in international medical education, training, and research, IMP has developed, coordinated, and completed over 150 projects in more than 50 countries, touching the lives of 15,000+ healthcare professionals, students, and patients around the globe.\n\nThe main purpose of this position is to provide administrative, management, and project tracking support for a project acquired by the Office of International Programs in partnership with Ibn Sina University for Medical Sciences (ISUMS) Faculty of Medicine in Jordan. The position also serves as the primary liaison among all parties involved in the project, ensuring effective communication, coordination, and successful project implementation.\n\nAdministration\nMaintain a detailed tracking sheet with all project activities including webinars, lectures, workshops, site visits, meetings, and correspondence between GW, ISUMS, and UTSA.\nCoordinate special events including webinars for students and faculty, site visits, and medical conferences.\nCoordinate international travel logistics including obtaining traveler visas, preparing agendas, reserving airfare, scheduling meetings, coordinating hotel reservations and car pickup, preparing travel folders and gifts, processing expense reports, collecting post-travel evaluations, and trip report writing.\nManage the calendar for biweekly leadership meetings. Annual calendars are created at the start of each calendar year in coordination with leadership from GW, ISUMS, UTSA.\nProvide administrative support as needed to UTSA who provide academic support to ISUMS Faculty of Dentistry. This includes tech, logistic, and scheduling support in addition to administrative support when UTSA leadership travel to ISUMS.\nHost all virtual activities for ISUMS provided by GW or UTSA. This includes recording all meetings, managing the Zoom room, answering questions, and supporting the presenters as needed.\n\nCommunication\nServe as the communication liaison between GW, ISUMS, and UTSA.\nWrite progress reports and newsletters on project updates. Reports are created on an annual basis and are distributed to GW, ISUMS, and UTSA leadership. Newsletter articles are created biennially and are shared with GW stakeholders, IMP program participants and alumni.\nManage and facilitate biweekly leadership meetings with GW, UTSA, and ISUMS leadership.\nRecord detailed meeting minutes and action items for all meetings related to ISUMS and project activities. Track all action items and complete or delegate tasks as needed.\nCreate Zoom links, flyers, learning objectives, evaluation forms, and data reports for webinars hosted by GW.\n\nManagement\nAssist with recruiting external GW stakeholders on ISUMS project to provide student or faculty webinars, USMLE prep, and residency advising.\nEnsure compliance with reporting requirements and maintain documentation of all evaluation activities.\nCreate and maintain background document on the project for general use.\nSupport the Associate Program Director with finance tasks, including tracking and processing payments for all project activities and expense reporting.\nMaintain and update any legal agreements for the project.\nMaintain deep understanding of Jordanian medical education system.\n\nMonitoring, Evaluation, and Assessment of Academic Programs\nTrack project activities to ensure webinars, workshops, and training programs are delivered on time and meet project goals.\nMonitor participant registration, attendance, engagement, and completion rates.\nDevelop and administer evaluation tools, including surveys, feedback forms, and pre-/post-assessments.\nCollect, organize, and maintain program data and records.\nAnalyze participant feedback and learning outcomes to assess program effectiveness.\nMeasure progress toward project objectives and key performance indicators (KPIs).\nPrepare reports summarizing participation, outcomes, successes, challenges, and recommendations.\nIdentify areas for improvement and support continuous quality enhancement of academic activities.\nShare findings with project leadership, faculty, and stakeholders to inform decision-making.\n\nIMP General Responsibilities\nMaintain IMP’s statistics, participants, partner, activities, alumni, and contact list databases.\nPrepare IMP’s annual report and other reports and memos for GW stakeholders.\nOversee daily office operations and monitor supplies, equipment, facilities, space, and technology.\nLead IMP marketing efforts by maintaining IMP website, managing IMP Instagram and Facebook accounts, and creating biannual newsletters.\nProcess expense reports for all IMP office staff.\nCoordinate IMP events such as anniversaries, annual dinners, and delegation visits.\nFacilitate adjunct faculty appointment process for international IMP faculty.\n\nPerforms other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.\n\nMinimum Qualifications:\nQualified candidates will hold a Bachelor’s degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.\n\nAdditional Required Licenses/Certifications/Posting Specific Minimum Qualifications:\nPreferred Qualifications:\nExperience in similar job environment is highly preferred\nFamiliarity with medical education is a plus\nExcellent organizational skills and strong attention to detail\nExcellent oral and written communication skills\nAbility to multi-task a variety of duties\nStrong computer skills and knowledge of Microsoft Office\n\nHiring Range $52,741.91 - $72,476.48\nGW Staff Approach to Pay\n\nHow is pay for new employees determined at GW?\n\nHealthcare Benefits\n\nGW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.\n\nII. JOB DETAILS\n\nCampus Location: Foggy Bottom, Washington, D.C.\nCollege/School/Department: School of Medicine and Health Sciences (SMHS)\nFamily Academic Affairs\nSub-Family Program Administration\nStream Individual Contributor\nLevel Level 1\nFull-Time/Part-Time: Full-Time\nHours Per Week: 40\nWork Schedule: Monday through Friday, 8:00am - 5:00pm\nWill this job require the employee to work on site? Yes\nEmployee Onsite Status Hybrid\nTelework: Yes\nRequired Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search\nSpecial Instructions to Applicants:\nEmployer will not sponsor for employment Visa status\n\nInternal Applicants Only? No\nPosting Number: S014431\nJob Open Date: 08/27/2026\nJob Close Date:\nIf temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until:\nBackground Screening Successful Completion of a Background Screening will be required as a condition of hire.\nEEO Statement:\n\nThe university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.","company":"George Washington University","rawCompany":"george washington university","city":"Washington","state":"DC","isRemote":false,"isActive":false,"createdAt":"2026-05-17T17:41:16.373Z","occupations":[{"code":"13-1121.00","title":"Meeting, Convention, and Event Planners","slug":"meeting-convention-and-event-planners"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"}],"industries":[{"code":"611310","title":"Colleges, Universities, and Professional Schools","slug":"colleges-universities-and-professional-schools"},{"code":"923110","title":"Administration of Education Programs","slug":"administration-of-education-programs"},{"code":"611710","title":"Educational Support Services","slug":"educational-support-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Program Associate","description":"Posting Details\nI. JOB OVERVIEW\n\nJob Description Summary:\nFor over 32 years, the Office of International Medicine Programs (IMP) at the George Washington University (GW) School of Medicine and Health Sciences (SMHS) has cultivated global partnerships to create transformational mutual exchange in medical education, training, and research. IMP’s goal is to provide life changing opportunities to build the capacity of other countries and share the latest advances in medicine and healthcare. As a pioneer in international medical education, training, and research, IMP has developed, coordinated, and completed over 150 projects in more than 50 countries, touching the lives of 15,000+ healthcare professionals, students, and patients around the globe.\n\nThe main purpose of this position is to provide administrative, management, and project tracking support for a project acquired by the Office of International Programs in partnership with Ibn Sina University for Medical Sciences (ISUMS) Faculty of Medicine in Jordan. The position also serves as the primary liaison among all parties involved in the project, ensuring effective communication, coordination, and successful project implementation.\n\nAdministration\nMaintain a detailed tracking sheet with all project activities including webinars, lectures, workshops, site visits, meetings, and correspondence between GW, ISUMS, and UTSA.\nCoordinate special events including webinars for students and faculty, site visits, and medical conferences.\nCoordinate international travel logistics including obtaining traveler visas, preparing agendas, reserving airfare, scheduling meetings, coordinating hotel reservations and car pickup, preparing travel folders and gifts, processing expense reports, collecting post-travel evaluations, and trip report writing.\nManage the calendar for biweekly leadership meetings. Annual calendars are created at the start of each calendar year in coordination with leadership from GW, ISUMS, UTSA.\nProvide administrative support as needed to UTSA who provide academic support to ISUMS Faculty of Dentistry. This includes tech, logistic, and scheduling support in addition to administrative support when UTSA leadership travel to ISUMS.\nHost all virtual activities for ISUMS provided by GW or UTSA. This includes recording all meetings, managing the Zoom room, answering questions, and supporting the presenters as needed.\n\nCommunication\nServe as the communication liaison between GW, ISUMS, and UTSA.\nWrite progress reports and newsletters on project updates. Reports are created on an annual basis and are distributed to GW, ISUMS, and UTSA leadership. Newsletter articles are created biennially and are shared with GW stakeholders, IMP program participants and alumni.\nManage and facilitate biweekly leadership meetings with GW, UTSA, and ISUMS leadership.\nRecord detailed meeting minutes and action items for all meetings related to ISUMS and project activities. Track all action items and complete or delegate tasks as needed.\nCreate Zoom links, flyers, learning objectives, evaluation forms, and data reports for webinars hosted by GW.\n\nManagement\nAssist with recruiting external GW stakeholders on ISUMS project to provide student or faculty webinars, USMLE prep, and residency advising.\nEnsure compliance with reporting requirements and maintain documentation of all evaluation activities.\nCreate and maintain background document on the project for general use.\nSupport the Associate Program Director with finance tasks, including tracking and processing payments for all project activities and expense reporting.\nMaintain and update any legal agreements for the project.\nMaintain deep understanding of Jordanian medical education system.\n\nMonitoring, Evaluation, and Assessment of Academic Programs\nTrack project activities to ensure webinars, workshops, and training programs are delivered on time and meet project goals.\nMonitor participant registration, attendance, engagement, and completion rates.\nDevelop and administer evaluation tools, including surveys, feedback forms, and pre-/post-assessments.\nCollect, organize, and maintain program data and records.\nAnalyze participant feedback and learning outcomes to assess program effectiveness.\nMeasure progress toward project objectives and key performance indicators (KPIs).\nPrepare reports summarizing participation, outcomes, successes, challenges, and recommendations.\nIdentify areas for improvement and support continuous quality enhancement of academic activities.\nShare findings with project leadership, faculty, and stakeholders to inform decision-making.\n\nIMP General Responsibilities\nMaintain IMP’s statistics, participants, partner, activities, alumni, and contact list databases.\nPrepare IMP’s annual report and other reports and memos for GW stakeholders.\nOversee daily office operations and monitor supplies, equipment, facilities, space, and technology.\nLead IMP marketing efforts by maintaining IMP website, managing IMP Instagram and Facebook accounts, and creating biannual newsletters.\nProcess expense reports for all IMP office staff.\nCoordinate IMP events such as anniversaries, annual dinners, and delegation visits.\nFacilitate adjunct faculty appointment process for international IMP faculty.\n\nPerforms other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.\n\nMinimum Qualifications:\nQualified candidates will hold a Bachelor’s degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.\n\nAdditional Required Licenses/Certifications/Posting Specific Minimum Qualifications:\nPreferred Qualifications:\nExperience in similar job environment is highly preferred\nFamiliarity with medical education is a plus\nExcellent organizational skills and strong attention to detail\nExcellent oral and written communication skills\nAbility to multi-task a variety of duties\nStrong computer skills and knowledge of Microsoft Office\n\nHiring Range $52,741.91 - $72,476.48\nGW Staff Approach to Pay\n\nHow is pay for new employees determined at GW?\n\nHealthcare Benefits\n\nGW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.\n\nII. JOB DETAILS\n\nCampus Location: Foggy Bottom, Washington, D.C.\nCollege/School/Department: School of Medicine and Health Sciences (SMHS)\nFamily Academic Affairs\nSub-Family Program Administration\nStream Individual Contributor\nLevel Level 1\nFull-Time/Part-Time: Full-Time\nHours Per Week: 40\nWork Schedule: Monday through Friday, 8:00am - 5:00pm\nWill this job require the employee to work on site? Yes\nEmployee Onsite Status Hybrid\nTelework: Yes\nRequired Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search\nSpecial Instructions to Applicants:\nEmployer will not sponsor for employment Visa status\n\nInternal Applicants Only? No\nPosting Number: S014431\nJob Open Date: 08/27/2026\nJob Close Date:\nIf temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until:\nBackground Screening Successful Completion of a Background Screening will be required as a condition of hire.\nEEO Statement:\n\nThe university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.","datePosted":"2026-05-17T17:41:16.373Z","dateModified":"2026-05-17T17:41:16.373Z","hiringOrganization":{"@type":"Organization","name":"George Washington University","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Washington","addressRegion":"DC","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"ff1a08c8dfead160751fa993"},"url":"https://jobsearcher.com/jobs/ff1a08c8dfead160751fa993"}}