{"schemaVersion":"jobsearcher.job.v1","id":"feeea8a45af166ab85c25d99","url":"https://jobsearcher.com/jobs/feeea8a45af166ab85c25d99","canonicalUrl":"https://jobsearcher.com/jobs/feeea8a45af166ab85c25d99","title":"Operations Coordinator","description":"Core Responsibilities:\nAdministrative & Executive Support:\nMaintain and update the company quote log; distribute weekly Monday status summaries to the leadership team.\nSchedule and coordinate recurring internal meetings: weekly production, monthly quality, CAPA, management review, and internal audit meetings.\nTriage job applications daily; screen resumes and schedule interviews for open positions (Programmer, Operator/Machinist, Logistics, and others).\nConduct vendor research and gather competitive quotes for facilities, IT services, equipment, and other operational needs.\nPerform data cleanup in Shopkeeper ERP: old jobs, open proposals, customer records, and inspection logs.\nSupport SharePoint and server folder organization and consolidation projects.\nExport reports and customer data from Shopkeeper as directed by management.\nComplete and submit routine compliance surveys and customer questionnaires (e.g., cybersecurity surveys).\nLogistics Backfill – Shipping & Receiving:\nCover shipping and receiving operations when the logistics team is absent or at capacity.\nProcess inbound shipments: verify packing slips against purchase orders, receive into Shopkeeper ERP, label and stage materials by status (pending inspection, accepted, nonconforming).\nPrepare outbound shipments: pack and label product, generate Bills of Lading, coordinate carriers (FedEx, UPS, freight), and verify part number / revision / quantity / customer ID prior to shipment.\nUpdate the internal open order report and flag discrepancies to the Operations Manager.\nMaintain accurate inspection log priorities and flag hot jobs for the quality and production teams.\nHandle ITAR-controlled materials only in accordance with authorization and approved procedures; escalate any export control concerns.\nFacilities & Company Events:\nPlan and coordinate company events: team lunches, safety recognition events, holiday gatherings, and all-hands meetings.\nHandle food ordering, catering logistics, and supply procurement for company functions.\nCoordinate facilities-related vendor visits and quote gathering (HVAC, insulation, janitorial, etc.).\nMaintain office and break room supply inventory; reorder as needed.\nMiscellaneous Inventory Organizing Support:\nSupport physical organization and labeling of inventory storage areas, shelving, and staging zones on the shop floor.\nAssist with fixture inventory documentation: recording locations, quantities, and condition as directed.\nSupport cycle count activities and physical inventory audits alongside the logistics team.\nAssist with 5S initiatives including sorting, organizing, and maintaining cleanliness standards in warehouse and logistics areas.\nPreferred:\nExperience with ERP or MRP systems (Shopkeeper).\nFamiliarity with shipping platforms and freight documentation (FedEx, UPS, BOLs).\nExperience in a contract manufacturing, aerospace, medical device, or defense environment.\nPay: $25.00 - $30.00 per hour\nWork Location: In person","company":"Ad Precision","rawCompany":"ad precision","city":"Alameda","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-07-23T15:08:13.564Z","occupations":[{"code":"43-5061.00","title":"Production, Planning, and Expediting Clerks","slug":"production-planning-and-expediting-clerks"},{"code":"13-1081.00","title":"Logisticians","slug":"logisticians"},{"code":"13-1199.00","title":"Business Operations Specialists, All Other","slug":"business-operations-specialists-all-other"}],"industries":[{"code":"332710","title":"Machine Shops","slug":"machine-shops"},{"code":"423840","title":"Industrial Supplies Merchant Wholesalers","slug":"industrial-supplies-merchant-wholesalers"},{"code":"493110","title":"General Warehousing and Storage","slug":"general-warehousing-and-storage"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Operations Coordinator","description":"Core Responsibilities:\nAdministrative & Executive Support:\nMaintain and update the company quote log; distribute weekly Monday status summaries to the leadership team.\nSchedule and coordinate recurring internal meetings: weekly production, monthly quality, CAPA, management review, and internal audit meetings.\nTriage job applications daily; screen resumes and schedule interviews for open positions (Programmer, Operator/Machinist, Logistics, and others).\nConduct vendor research and gather competitive quotes for facilities, IT services, equipment, and other operational needs.\nPerform data cleanup in Shopkeeper ERP: old jobs, open proposals, customer records, and inspection logs.\nSupport SharePoint and server folder organization and consolidation projects.\nExport reports and customer data from Shopkeeper as directed by management.\nComplete and submit routine compliance surveys and customer questionnaires (e.g., cybersecurity surveys).\nLogistics Backfill – Shipping & Receiving:\nCover shipping and receiving operations when the logistics team is absent or at capacity.\nProcess inbound shipments: verify packing slips against purchase orders, receive into Shopkeeper ERP, label and stage materials by status (pending inspection, accepted, nonconforming).\nPrepare outbound shipments: pack and label product, generate Bills of Lading, coordinate carriers (FedEx, UPS, freight), and verify part number / revision / quantity / customer ID prior to shipment.\nUpdate the internal open order report and flag discrepancies to the Operations Manager.\nMaintain accurate inspection log priorities and flag hot jobs for the quality and production teams.\nHandle ITAR-controlled materials only in accordance with authorization and approved procedures; escalate any export control concerns.\nFacilities & Company Events:\nPlan and coordinate company events: team lunches, safety recognition events, holiday gatherings, and all-hands meetings.\nHandle food ordering, catering logistics, and supply procurement for company functions.\nCoordinate facilities-related vendor visits and quote gathering (HVAC, insulation, janitorial, etc.).\nMaintain office and break room supply inventory; reorder as needed.\nMiscellaneous Inventory Organizing Support:\nSupport physical organization and labeling of inventory storage areas, shelving, and staging zones on the shop floor.\nAssist with fixture inventory documentation: recording locations, quantities, and condition as directed.\nSupport cycle count activities and physical inventory audits alongside the logistics team.\nAssist with 5S initiatives including sorting, organizing, and maintaining cleanliness standards in warehouse and logistics areas.\nPreferred:\nExperience with ERP or MRP systems (Shopkeeper).\nFamiliarity with shipping platforms and freight documentation (FedEx, UPS, BOLs).\nExperience in a contract manufacturing, aerospace, medical device, or defense environment.\nPay: $25.00 - $30.00 per hour\nWork Location: In person","datePosted":"2026-07-23T15:08:13.564Z","dateModified":"2026-07-23T15:08:13.564Z","hiringOrganization":{"@type":"Organization","name":"Ad Precision","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Alameda","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"feeea8a45af166ab85c25d99"},"url":"https://jobsearcher.com/jobs/feeea8a45af166ab85c25d99"}}