{"schemaVersion":"jobsearcher.job.v1","id":"feb0af5fbd8d4b0191fd8b7d","url":"https://jobsearcher.com/jobs/feb0af5fbd8d4b0191fd8b7d","canonicalUrl":"https://jobsearcher.com/jobs/feb0af5fbd8d4b0191fd8b7d","title":"Executive Assistant","description":"Summary The Executive Assistant provides executive support in an one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Senior Vice President. This is a trusted and critical support role. This position requires handling of complex and confidential materials in a fast-paced environment and the ability to exercise good judgment. The Executive Assistant will have the ability to work independently on projects working with all levels of internal management and staff and handle a wide variety of activities and confidential matters with discretion. The Executive Assistant may also be involved in corporate event planning and execution, and will arrange travel, prepare reports, and screen calls. This position is responsible for handling a wide range of high-level and very detailed administrative and executive support related tasks.\r\nResponsibilities Completes a broad variety of administrative tasks, including managing an active calendar of appointments; completing expense reports; composing and proofreading correspondence that are sometimes confidential.\r\nMaintains and arranges complex travel plans, itineraries, and multiple agendas.\r\nManages documents for travel-related meetings.\r\nManages priorities to ensure important items are being completed in a timely manner.\r\nAssists with the planning and organization of corporate events, as requested.\r\nEnsures line of open communication for smooth communication, demonstrating leadership to maintain credibility, trust, and support with senior management staff.\r\nOrganizes monthly reporting for efficient and timely review.\r\nFrom time-to-time and as time allows, assist other senior staff with tasks like those performed for the Executives.\r\nTakes detailed notes and meeting minutes for conference calls and executive meetings as required, including personal details of intended counterparties as needed.\r\nEffectively completes aspects of deliverables with a hands-on approach, consisting of drafting acknowledgement letters, private correspondence, and other tasks that simplify the Executive team's ability to effectively focus on their role.\r\nEnsures all work is done on time and to a high-quality standard.\r\nMaintains confidentiality of all corporate, personnel and research matters.\r\nProvides backup Executive Assistant support for CEO and Legal department members as needed.\r\nOther duties may be assigned.\r\nQualifications / Requirements 10+ years in professional/executive level administrative assistant position.\r\nProficient in Microsoft Office (Outlook, Word, Excel, and Power Point), and Adobe Acrobat.\r\nStrong knowledge of expense management system.\r\nDirect and successful experience supporting multiple C-Level executives.\r\nPersonable and even tempered; capable of handling a high stress environment.\r\nAdjustable to a fast paced, demanding work environment where priorities frequently change.\r\nAbility to set priorities, multi-task and meet multiple daily deadlines.\r\nStrong delivery and communication skills both written and verbal.\r\nAbility to take initiative, work independently and creatively with strong organizational and task management skills.\r\nDemonstrated excellent calendar management skills, including the coordination of complex executive meetings and travel.\r\nAbility to work well with all levels of management and staff.\r\nFlexibility and the ability to work beyond regular hours as needed.\r\nTravel/Misc. None.\r\nHere at Willis Lease Finance Corporation (WLFC), we are dedicated to fair hiring practices and diversity in the workplace. We are committed to a workplace environment that encourages growth and respect for all current and prospective employees based upon job-related factors such as their educational background, work experience, and ability to perform the essential functions of a particular job. It is the policy and practice of WLFC to prohibit any form of discrimination or harassment based on race, color, age, national origin, religion, sexual orientation, sex (including pregnancy, childbirth, or related medical conditions), gender identity or gender expression, military or veteran status, physical or mental disability, genetic information, or any other status protected under applicable Federal, state or local law.\r\nWLFC is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application processes. If you need assistance or an accommodation due to a disability, you may contact us at joinus@willislease.com.\r\nWLFC also offers a comprehensive benefit package to its eligible employees. This includes medical, dental, vision, 401(k), Roth 401(k), HSA in conjunction with a high deductible plan, life insurance, supplemental insurance, travel accident insurance, employee assistance program, short & long-term disability, employee stock purchase plan, employee education reimbursement plan, matching gift program, health and wellness plan, and paid time off.\r\nTo Executive Search Firms & Staffing Agencies: Willis Lease Finance Corporation (WLFC) does not accept unsolicited resumes from any agencies. All unsolicited resumes will be considered WLFC property, and WLFC will not be obligated to a referral fee. This includes resumes submitted directly to any WLFC employee, including Hiring Managers, without contacting WLFC Human Resources Talent Acquisition Department.\r\nJ-18808-Ljbffr","company":"Socket","rawCompany":"socket","city":"Pompano Beach","state":"FL","isRemote":false,"isActive":false,"createdAt":"2026-08-08T01:59:43.650Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6012.00","title":"Legal Secretaries and Administrative Assistants","slug":"legal-secretaries-and-administrative-assistants"}],"industries":[{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"561320","title":"Temporary Help Services","slug":"temporary-help-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant","description":"Summary The Executive Assistant provides executive support in an one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Senior Vice President. This is a trusted and critical support role. This position requires handling of complex and confidential materials in a fast-paced environment and the ability to exercise good judgment. The Executive Assistant will have the ability to work independently on projects working with all levels of internal management and staff and handle a wide variety of activities and confidential matters with discretion. The Executive Assistant may also be involved in corporate event planning and execution, and will arrange travel, prepare reports, and screen calls. This position is responsible for handling a wide range of high-level and very detailed administrative and executive support related tasks.\r\nResponsibilities Completes a broad variety of administrative tasks, including managing an active calendar of appointments; completing expense reports; composing and proofreading correspondence that are sometimes confidential.\r\nMaintains and arranges complex travel plans, itineraries, and multiple agendas.\r\nManages documents for travel-related meetings.\r\nManages priorities to ensure important items are being completed in a timely manner.\r\nAssists with the planning and organization of corporate events, as requested.\r\nEnsures line of open communication for smooth communication, demonstrating leadership to maintain credibility, trust, and support with senior management staff.\r\nOrganizes monthly reporting for efficient and timely review.\r\nFrom time-to-time and as time allows, assist other senior staff with tasks like those performed for the Executives.\r\nTakes detailed notes and meeting minutes for conference calls and executive meetings as required, including personal details of intended counterparties as needed.\r\nEffectively completes aspects of deliverables with a hands-on approach, consisting of drafting acknowledgement letters, private correspondence, and other tasks that simplify the Executive team's ability to effectively focus on their role.\r\nEnsures all work is done on time and to a high-quality standard.\r\nMaintains confidentiality of all corporate, personnel and research matters.\r\nProvides backup Executive Assistant support for CEO and Legal department members as needed.\r\nOther duties may be assigned.\r\nQualifications / Requirements 10+ years in professional/executive level administrative assistant position.\r\nProficient in Microsoft Office (Outlook, Word, Excel, and Power Point), and Adobe Acrobat.\r\nStrong knowledge of expense management system.\r\nDirect and successful experience supporting multiple C-Level executives.\r\nPersonable and even tempered; capable of handling a high stress environment.\r\nAdjustable to a fast paced, demanding work environment where priorities frequently change.\r\nAbility to set priorities, multi-task and meet multiple daily deadlines.\r\nStrong delivery and communication skills both written and verbal.\r\nAbility to take initiative, work independently and creatively with strong organizational and task management skills.\r\nDemonstrated excellent calendar management skills, including the coordination of complex executive meetings and travel.\r\nAbility to work well with all levels of management and staff.\r\nFlexibility and the ability to work beyond regular hours as needed.\r\nTravel/Misc. None.\r\nHere at Willis Lease Finance Corporation (WLFC), we are dedicated to fair hiring practices and diversity in the workplace. We are committed to a workplace environment that encourages growth and respect for all current and prospective employees based upon job-related factors such as their educational background, work experience, and ability to perform the essential functions of a particular job. It is the policy and practice of WLFC to prohibit any form of discrimination or harassment based on race, color, age, national origin, religion, sexual orientation, sex (including pregnancy, childbirth, or related medical conditions), gender identity or gender expression, military or veteran status, physical or mental disability, genetic information, or any other status protected under applicable Federal, state or local law.\r\nWLFC is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application processes. If you need assistance or an accommodation due to a disability, you may contact us at joinus@willislease.com.\r\nWLFC also offers a comprehensive benefit package to its eligible employees. This includes medical, dental, vision, 401(k), Roth 401(k), HSA in conjunction with a high deductible plan, life insurance, supplemental insurance, travel accident insurance, employee assistance program, short & long-term disability, employee stock purchase plan, employee education reimbursement plan, matching gift program, health and wellness plan, and paid time off.\r\nTo Executive Search Firms & Staffing Agencies: Willis Lease Finance Corporation (WLFC) does not accept unsolicited resumes from any agencies. All unsolicited resumes will be considered WLFC property, and WLFC will not be obligated to a referral fee. This includes resumes submitted directly to any WLFC employee, including Hiring Managers, without contacting WLFC Human Resources Talent Acquisition Department.\r\nJ-18808-Ljbffr","datePosted":"2026-08-08T01:59:43.650Z","dateModified":"2026-08-08T01:59:43.650Z","hiringOrganization":{"@type":"Organization","name":"Socket","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Pompano Beach","addressRegion":"FL","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"feb0af5fbd8d4b0191fd8b7d"},"url":"https://jobsearcher.com/jobs/feb0af5fbd8d4b0191fd8b7d"}}