{"schemaVersion":"jobsearcher.job.v1","id":"fe3dd63116a3032a82ba7aec","url":"https://jobsearcher.com/jobs/fe3dd63116a3032a82ba7aec","canonicalUrl":"https://jobsearcher.com/jobs/fe3dd63116a3032a82ba7aec","title":"Office Coordinator","description":"Who is Trace3?\n\nTrace3 is a leading Transformative IT Authority, providing unique technology solutions and consulting services to our clients. Equipped with elite engineering and dynamic innovation, we empower IT executives and their organizations to achieve competitive advantage through a process of Integrate, Automate, Innovate.\n\nOur culture at Trace3 embodies the spirit of a startup with the advantage of a scalable business. Employees can grow their career and have fun while doing it!\n\nTrace3 is headquartered in Irvine, California. We employ more than 1,200 people all over the United States. Our major field office locations include Denver, Indianapolis, Grand Rapids, Lexington, Los Angeles, Louisville, Texas, San Francisco.\n\nReady to discover the possibilities that live in technology?\n\nCome Join Us!\n\nStreet-Smart - Thriving in Dynamic Times\n\nWe are flexible and resilient in a fast-changing environment. We continuously innovate and drive constructive change while keeping a focus on the \"big picture.\" We exercise sound business judgment in making high-quality decisions in a timely and cost-effective manner. We are highly creative and can dig deep within ourselves to find positive solutions to different problems.\n\nJuice - The \"Stuff\" it takes to be a Needle Mover\n\nWe get things done and drive results. We lead without a title, empowering others through a can-do attitude. We look forward to the goal, mentally mapping out every checkpoint on the pathway to success, and visualizing what the final destination looks and feels like.\n\nTeamwork - Humble, Hungry and Smart\n\nWe are humble individuals who understand how our job impacts the company's mission. We treat others with respect, admit mistakes, give credit where it's due and demonstrate transparency. We \"bring the weather\" by exhibiting positive leadership and solution-focused thinking. We hug people in their trials, struggles, and failures – not just their success. We appreciate the individuality of the people around us.\n\nJOB SUMMARY:\n\nUnder the general direction of the Senior Manager of Facilities, this role will have general oversight of the office operations, including facilities and office maintenance, meeting coordination, administrative support, event planning, and vendor management.\n\nSUMMARY OF ESSENTIAL JOB FUNCTIONS:\n\nServe as the first line of contact for all facilities-related inquiries and issues, providing timely recommendations and solutions to ensure smooth office operations.\nEvaluate office needs, propose improvements, and manage office repairs and maintenance (including HVAC, electrical, plumbing), workspace, and common areas. Oversee relationships with property management, vendors, and service providers; coordinate and supervise maintenance projects and repairs.\nNegotiate and manage facilities-related contracts, ensuring alignment with team processes and organizational standards; submit contracts for higher-level review and approval, as required.\nDrive improvements by analyzing current processes, identifying inefficiencies, developing and implementing standard operating procedures (SOPs).\nOversee general office administration, including calendaring systems, conference room scheduling, mail and package management, and supply inventory.\nCoordinate with office leaders to plan and execute office meetings, trainings, and events.\nSupport emergency response and business continuity planning for the office; respond to facilities emergencies as needed, including outside normal business hours.\nProvide administrative support to managers and other team members, as assigned.\nMay perform other duties as assigned by supervisor.\n\nREQUIRED SKILLS AND EXPERIENCE:\n\nBachelor's degree or equivalent level of experience required.\nMinimum of three years' experience in office management, facilities administration, or a related field.\nDemonstrated ability to exercise independent judgment and discretion in managing office and facilities matters.\nStrong organizational, analytical, and problem-solving skills; ability to manage multiple priorities and interruptions.\nExcellent written and verbal communication skills.\nProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).\nExperience reviewing and coordinating contracts or vendor agreements.\nKnowledge of basic building systems and facilities operations.\nAbility to respond to emergencies during non-business hours as required.\n\nThe Perks\n\nComprehensive medical, dental and vision plans for you and your dependents\n401(k) Retirement Plan with Employer Match, 529 College Savings Plan, Health Savings Account, Life Insurance, and Long-Term Disability\nCompetitive Compensation\nTraining and development programs\nMajor offices stocked with snacks and beverages\nCollaborative and cool culture\nWork-life balance and generous paid time off\n\nOur Commitment\n\nAt the core of Trace3's DNA is our people. We are a diverse group of talented individuals who understand the importance of teamwork and demonstrating leadership, character, and passion in all that we do.\n\nWe're committed to fostering an inclusive workplace where everyone feels respected, valued, and empowered to grow. We recognize that embracing diversity drives innovation, improves outcomes, fosters collaboration, boosts teammate satisfaction, and builds a more inclusive culture.\n\nAs an equal opportunity employer, Trace3 bases all employment decisions based on individual qualifications, merit, and business requirements. We do not engage in discrimination on the basis of race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age (40 or older), disability, genetic information, or any other characteristic protected by federal, state, or local law.\n\nAny demographic information provided is strictly voluntary, kept confidential in accordance with Equal Employment Opportunity (EEO) regulations, and will not be used in employment decisions, including hiring, promotions, or mentorship programs. We are committed to providing equal employment opportunities for all.\n\nIf you require a reasonable accommodation to complete the application process or participate in an interview, please email recruiting@trace3.com.\n\n***To all recruitment agencies: Trace3 does not accept unsolicited agency resumes/CVs. Please do not forward resumes/CVs to our careers email addresses, Trace3 employees or any other company location. Trace3 is not responsible for any fees related to unsolicited resumes/CVs.","company":"Trace3","rawCompany":"trace3","city":"Houston","state":"TX","isRemote":false,"isActive":true,"createdAt":"2026-09-11T09:33:53.546Z","occupations":[{"code":"11-3012.00","title":"Administrative Services Managers","slug":"administrative-services-managers"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"}],"industries":[{"code":"561210","title":"Facilities Support Services","slug":"facilities-support-services"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Office Coordinator","description":"Who is Trace3?\n\nTrace3 is a leading Transformative IT Authority, providing unique technology solutions and consulting services to our clients. Equipped with elite engineering and dynamic innovation, we empower IT executives and their organizations to achieve competitive advantage through a process of Integrate, Automate, Innovate.\n\nOur culture at Trace3 embodies the spirit of a startup with the advantage of a scalable business. Employees can grow their career and have fun while doing it!\n\nTrace3 is headquartered in Irvine, California. We employ more than 1,200 people all over the United States. Our major field office locations include Denver, Indianapolis, Grand Rapids, Lexington, Los Angeles, Louisville, Texas, San Francisco.\n\nReady to discover the possibilities that live in technology?\n\nCome Join Us!\n\nStreet-Smart - Thriving in Dynamic Times\n\nWe are flexible and resilient in a fast-changing environment. We continuously innovate and drive constructive change while keeping a focus on the \"big picture.\" We exercise sound business judgment in making high-quality decisions in a timely and cost-effective manner. We are highly creative and can dig deep within ourselves to find positive solutions to different problems.\n\nJuice - The \"Stuff\" it takes to be a Needle Mover\n\nWe get things done and drive results. We lead without a title, empowering others through a can-do attitude. We look forward to the goal, mentally mapping out every checkpoint on the pathway to success, and visualizing what the final destination looks and feels like.\n\nTeamwork - Humble, Hungry and Smart\n\nWe are humble individuals who understand how our job impacts the company's mission. We treat others with respect, admit mistakes, give credit where it's due and demonstrate transparency. We \"bring the weather\" by exhibiting positive leadership and solution-focused thinking. We hug people in their trials, struggles, and failures – not just their success. We appreciate the individuality of the people around us.\n\nJOB SUMMARY:\n\nUnder the general direction of the Senior Manager of Facilities, this role will have general oversight of the office operations, including facilities and office maintenance, meeting coordination, administrative support, event planning, and vendor management.\n\nSUMMARY OF ESSENTIAL JOB FUNCTIONS:\n\nServe as the first line of contact for all facilities-related inquiries and issues, providing timely recommendations and solutions to ensure smooth office operations.\nEvaluate office needs, propose improvements, and manage office repairs and maintenance (including HVAC, electrical, plumbing), workspace, and common areas. Oversee relationships with property management, vendors, and service providers; coordinate and supervise maintenance projects and repairs.\nNegotiate and manage facilities-related contracts, ensuring alignment with team processes and organizational standards; submit contracts for higher-level review and approval, as required.\nDrive improvements by analyzing current processes, identifying inefficiencies, developing and implementing standard operating procedures (SOPs).\nOversee general office administration, including calendaring systems, conference room scheduling, mail and package management, and supply inventory.\nCoordinate with office leaders to plan and execute office meetings, trainings, and events.\nSupport emergency response and business continuity planning for the office; respond to facilities emergencies as needed, including outside normal business hours.\nProvide administrative support to managers and other team members, as assigned.\nMay perform other duties as assigned by supervisor.\n\nREQUIRED SKILLS AND EXPERIENCE:\n\nBachelor's degree or equivalent level of experience required.\nMinimum of three years' experience in office management, facilities administration, or a related field.\nDemonstrated ability to exercise independent judgment and discretion in managing office and facilities matters.\nStrong organizational, analytical, and problem-solving skills; ability to manage multiple priorities and interruptions.\nExcellent written and verbal communication skills.\nProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).\nExperience reviewing and coordinating contracts or vendor agreements.\nKnowledge of basic building systems and facilities operations.\nAbility to respond to emergencies during non-business hours as required.\n\nThe Perks\n\nComprehensive medical, dental and vision plans for you and your dependents\n401(k) Retirement Plan with Employer Match, 529 College Savings Plan, Health Savings Account, Life Insurance, and Long-Term Disability\nCompetitive Compensation\nTraining and development programs\nMajor offices stocked with snacks and beverages\nCollaborative and cool culture\nWork-life balance and generous paid time off\n\nOur Commitment\n\nAt the core of Trace3's DNA is our people. We are a diverse group of talented individuals who understand the importance of teamwork and demonstrating leadership, character, and passion in all that we do.\n\nWe're committed to fostering an inclusive workplace where everyone feels respected, valued, and empowered to grow. We recognize that embracing diversity drives innovation, improves outcomes, fosters collaboration, boosts teammate satisfaction, and builds a more inclusive culture.\n\nAs an equal opportunity employer, Trace3 bases all employment decisions based on individual qualifications, merit, and business requirements. We do not engage in discrimination on the basis of race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age (40 or older), disability, genetic information, or any other characteristic protected by federal, state, or local law.\n\nAny demographic information provided is strictly voluntary, kept confidential in accordance with Equal Employment Opportunity (EEO) regulations, and will not be used in employment decisions, including hiring, promotions, or mentorship programs. We are committed to providing equal employment opportunities for all.\n\nIf you require a reasonable accommodation to complete the application process or participate in an interview, please email recruiting@trace3.com.\n\n***To all recruitment agencies: Trace3 does not accept unsolicited agency resumes/CVs. Please do not forward resumes/CVs to our careers email addresses, Trace3 employees or any other company location. Trace3 is not responsible for any fees related to unsolicited resumes/CVs.","datePosted":"2026-09-11T09:33:53.546Z","dateModified":"2026-09-11T09:33:53.546Z","hiringOrganization":{"@type":"Organization","name":"Trace3","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Houston","addressRegion":"TX","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"fe3dd63116a3032a82ba7aec"},"url":"https://jobsearcher.com/jobs/fe3dd63116a3032a82ba7aec"}}