{"schemaVersion":"jobsearcher.job.v1","id":"fdbb4c3b1dbb1ffedfda44d5","url":"https://jobsearcher.com/jobs/fdbb4c3b1dbb1ffedfda44d5","canonicalUrl":"https://jobsearcher.com/jobs/fdbb4c3b1dbb1ffedfda44d5","title":"Temporary Technical - PT","description":"The Grants Manager Trainer (TEMP) will support the development of a comprehensive operations manual and training resources for the National Science Foundation Graduate Research Fellowship Program (NSF GRFP) Coordinating Official function. This project is intended to capture institutional knowledge, document business processes, and create sustainable training materials that support continuity of operations during a leadership transition.\nThis position is not responsible for serving as the NSF Coordinating Official or managing the day-to-day administration of the NSF GRFP. Rather, the Grants Manager Trainer (TEMP) will work in partnership with the current Coordinating Official to document processes, organize resources, and develop training materials for future use.\nThe Vice Provost for Graduate Education and Growth Initiatives leads a dynamic portfolio of strategic growth initiatives for graduate and professional students, serves as the Dean of the Graduate School, and oversees the Office of Postdoctoral Affairs (OPA). The mission of the Graduate School at Vanderbilt University is to promote excellence in research, scholarship, and creative expression such that graduate students and postdoctoral trainees are optimally prepared for successful careers in academia, industry, and related fields. The Graduate School recruits the most promising pre- and post-doctoral scholars and creates a stimulating environment that fosters intellectual growth and development.\nKey Functions and Deliverables:\nPrimary Responsibilities\nPartner with the current NSF GRFP Coordinating Official to document existing workflows and operational procedures.\nDevelop a comprehensive training manual covering annual, recurring, and as-needed responsibilities associated with the Coordinating Official role.\nCreate process maps, checklists, timelines, and other reference materials to support onboarding and ongoing operations.\nDocument institutional procedures related to:\nNSF reporting requirements and deadlines\nFellow change requests and certifications\nCost of Education (COE) administration\nStipend and tuition payment processes\nAnnual communications with fellows\nEvent planning and workshop coordination\nInternal coordination with finance, academic departments, and administrative offices\nOrganize electronic files, templates, forms, and reference documents into a repository.\nIdentify opportunities to standardize documentation and improve workflow efficiency.\nProvide limited consultation during the transition period regarding use of the documentation and training resources.\nDeliverables\nComprehensive NSF GRFP Coordinating Official Operations Manual\nOperations calendar with recurring deadlines and milestones\nStandard operating procedures (SOPs) for major business processes\nTemplates, communication samples, and reference guides\nTraining checklist and onboarding plan for future Coordinating Officials\nOrganized electronic repository of supporting documents and resources\nRecommendations for maintaining and updating documentation\nEducation and Certifications:\nA Master’s degree is required.\nExperience and Skills:\nA minimum of five years of experience and expertise in related project management.\nAn appreciation for graduate and doctoral training and interest in supporting the mission of the Graduate School.\nExperience working with or for institutions of higher education.\nExperience in business process change and change management.\nAbility to think strategically to manage multiple projects and initiatives with changing priorities and strict deadlines.\nExcellent and proven project management skills.\nExperience with project management software tools.\nExceptional interpersonal skills and a positive attitude.\nDemonstrated ability to handle high-level, sensitive, and confidential information.\nAbility to work independently through role and system ambiguity.\nProficient with Microsoft software (e.g., Microsoft Excel, Word, PowerPoint, Teams).","company":"Vanderbiltuniversity","rawCompany":"vanderbiltuniversity","city":"Franklin","state":"TN","isRemote":false,"isActive":false,"createdAt":"2026-08-08T14:03:15.369Z","occupations":[{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"},{"code":"13-1151.00","title":"Training and Development Specialists","slug":"training-and-development-specialists"},{"code":"11-3131.00","title":"Training and Development Managers","slug":"training-and-development-managers"}],"industries":[{"code":"611310","title":"Colleges, Universities, and Professional Schools","slug":"colleges-universities-and-professional-schools"},{"code":"813211","title":"Grantmaking Foundations","slug":"grantmaking-foundations"},{"code":"923110","title":"Administration of Education Programs","slug":"administration-of-education-programs"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Temporary Technical - PT","description":"The Grants Manager Trainer (TEMP) will support the development of a comprehensive operations manual and training resources for the National Science Foundation Graduate Research Fellowship Program (NSF GRFP) Coordinating Official function. This project is intended to capture institutional knowledge, document business processes, and create sustainable training materials that support continuity of operations during a leadership transition.\nThis position is not responsible for serving as the NSF Coordinating Official or managing the day-to-day administration of the NSF GRFP. Rather, the Grants Manager Trainer (TEMP) will work in partnership with the current Coordinating Official to document processes, organize resources, and develop training materials for future use.\nThe Vice Provost for Graduate Education and Growth Initiatives leads a dynamic portfolio of strategic growth initiatives for graduate and professional students, serves as the Dean of the Graduate School, and oversees the Office of Postdoctoral Affairs (OPA). The mission of the Graduate School at Vanderbilt University is to promote excellence in research, scholarship, and creative expression such that graduate students and postdoctoral trainees are optimally prepared for successful careers in academia, industry, and related fields. The Graduate School recruits the most promising pre- and post-doctoral scholars and creates a stimulating environment that fosters intellectual growth and development.\nKey Functions and Deliverables:\nPrimary Responsibilities\nPartner with the current NSF GRFP Coordinating Official to document existing workflows and operational procedures.\nDevelop a comprehensive training manual covering annual, recurring, and as-needed responsibilities associated with the Coordinating Official role.\nCreate process maps, checklists, timelines, and other reference materials to support onboarding and ongoing operations.\nDocument institutional procedures related to:\nNSF reporting requirements and deadlines\nFellow change requests and certifications\nCost of Education (COE) administration\nStipend and tuition payment processes\nAnnual communications with fellows\nEvent planning and workshop coordination\nInternal coordination with finance, academic departments, and administrative offices\nOrganize electronic files, templates, forms, and reference documents into a repository.\nIdentify opportunities to standardize documentation and improve workflow efficiency.\nProvide limited consultation during the transition period regarding use of the documentation and training resources.\nDeliverables\nComprehensive NSF GRFP Coordinating Official Operations Manual\nOperations calendar with recurring deadlines and milestones\nStandard operating procedures (SOPs) for major business processes\nTemplates, communication samples, and reference guides\nTraining checklist and onboarding plan for future Coordinating Officials\nOrganized electronic repository of supporting documents and resources\nRecommendations for maintaining and updating documentation\nEducation and Certifications:\nA Master’s degree is required.\nExperience and Skills:\nA minimum of five years of experience and expertise in related project management.\nAn appreciation for graduate and doctoral training and interest in supporting the mission of the Graduate School.\nExperience working with or for institutions of higher education.\nExperience in business process change and change management.\nAbility to think strategically to manage multiple projects and initiatives with changing priorities and strict deadlines.\nExcellent and proven project management skills.\nExperience with project management software tools.\nExceptional interpersonal skills and a positive attitude.\nDemonstrated ability to handle high-level, sensitive, and confidential information.\nAbility to work independently through role and system ambiguity.\nProficient with Microsoft software (e.g., Microsoft Excel, Word, PowerPoint, Teams).","datePosted":"2026-08-08T14:03:15.369Z","dateModified":"2026-08-08T14:03:15.369Z","hiringOrganization":{"@type":"Organization","name":"Vanderbiltuniversity","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Franklin","addressRegion":"TN","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"fdbb4c3b1dbb1ffedfda44d5"},"url":"https://jobsearcher.com/jobs/fdbb4c3b1dbb1ffedfda44d5"}}