Purchasing Specialist

Job Title: Purchasing Specialist Exemption Status/Test: NonexemptReports to: Director of Purchasing Date Revised:Dept./School: Business ServicesPrimary PurposeAssist in the procurement of material and equipment for the district. Work under close supervision and follows established purchasing procedures to process bids and purchase orders.QualificationsEducation/Certification:High school diploma or GEDSpecial Knowledge/SkillsKnowledge of procedures for purchasing and invoicing supplies and equipmentAbility to work with numbers in an accurate and rapid mannerAbility to analyze and organize a complex filing system of bid-related documentationProficient keyboarding and file maintenance skillsAbility to use software to develop spreadsheets, databases, and do word processingEffective organizational, communication, and interpersonal skillsExperience____ years clerical and accounting experienceMajor Responsibilities And DutiesPurchasingProcess bids and purchase orders as directed and in accordance with established procedures.Assist staff in preparing purchase orders, verifying available funds and authorizations before purchase, and maintaining accounts.Assist with the preparation of bidding documents, including notice and instruction to bidders, specifications, and proposal forms.Contact vendors to check on supply and equipment availability, invoices, purchase orders, contracts, and other issues as directed.Detect and resolve problems with incorrect orders, invoices, and shipments.ClericalPrepare and maintain vendor database and bidder lists.Prepare correspondence, forms, manuals, reports, purchase orders, and payment authorizations using personal computer.Compile, maintain, and file all reports, and other documents as required.OtherFollow district safety protocols and emergency procedures.Supervisory ResponsibilitiesNone.Mental Demands/Physical Demands/Environmental FactorsTools/Equipment Used: Standard office equipment including personal computer and peripheralsPosture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twistingMotion: Repetitive hand motions; frequent keyboarding and se of mouse; occasional reachingLifting: Occasional light lifting and carrying (less than 15 pounds)Environment: May work prolonged or irregular hoursMental Demands: Work with frequent interruptions; maintain emotional control under stress