Administrative Services Associate

Please see Special Instructions for more details. THIS POSITION IS BEING POSTED INTERNALLY AND TO THE PUBLIC SIMULTANEOUSLY IN ORDER TO EXPEDITE THE POSTING PROCESS. HOWEVER, CURRENT OHIO UNIVERSITY AFSCME 3200 EMPLOYEES WILL BE CONSIDERED FIRST. To apply, complete the online application and attach a cover letter, resume, and names/phone numbers of three current references with current contact details, including email addresses. One reference must be your current or most recent supervisor. Applications will be reviewed as they are received and position will remain open until filled. For full consideration, please apply by posting end date. We seek candidates with a commitment to working effectively with students, faculty and staff from diverse backgrounds. Posting Details Applications will be accepted until midnight (Eastern Time Zone) on the ‘Posting End Date’ shown below. Position Information Job Title Administrative Services Associate Applications Accepted From Public: Open to the public , AFSCME 3200 University Wide Special Instructions to Applicants THIS POSITION IS BEING POSTED INTERNALLY AND TO THE PUBLIC SIMULTANEOUSLY IN ORDER TO EXPEDITE THE POSTING PROCESS. HOWEVER, CURRENT OHIO UNIVERSITY AFSCME 3200 EMPLOYEES WILL BE CONSIDERED FIRST. To apply, complete the online application and attach a cover letter, resume, and names/phone numbers of three current references with current contact details, including email addresses. One reference must be your current or most recent supervisor. Applications will be reviewed as they are received and position will remain open until filled. For full consideration, please apply by posting end date. We seek candidates with a commitment to working effectively with students, faculty and staff from diverse backgrounds. This position is eligible for the following benefits: medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement. Posting Number 20166426S Job Description Supports the general administrative functions of a wide variety of academic or administrative units including answering phones, greeting/referring/assisting visitors, customers, staff, or others, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, analyzing data including budgetary expenditures, and providing high level administrative assistance to executives. Job Responsibilities: May supervise or oversee the work of student employees. Represents an office as administrative liaison. Responds to non-routine inquiries requiring technical and/or University or unit knowledge. Utilizes department and/or University policies, practices, and procedures to answer questions and resolve problems and issues. Coordinates special events that require judgment in determining and prioritizing activities to meet desired results. Coordinates complex appointments, meetings, and travel itineraries. Triages scheduling issues. Edits documents and presentations. Composes basic correspondence. Types and coordinates class materials. Performs a variety of administrative duties regarding academic class scheduling and/or student academic records and/or reports. Duties may include activities such as updating student records, registering students in courses, entering courses into PeopleSoft and assigning classrooms. Coordinates mass mailing and/or email distribution. Creates and oversees departmental files, databases, and reports. Maintains office and/or laboratory supplies and inventory. Maintains website. Sets up accounts, tracks budgets, reconciles accounting statements, and follows up on discrepancies. Prepares purchasing and accounting forms for approval. Processes expenses. Minimum Qualifications Knowledge of standard administrative procedures and practices, office equipment, and computer software typically obtained by a high school degree or GED or equivalent and a minimum of 2 years related experience. An equivalent combination of education, training, and experience is acceptable. Specific knowledge, certifications, and licensure will apply at the position level. Preferred Qualifications Department Housing Pay Rate The starting salary range is $14.65 per hour up to $18.68 per hour. Employees enjoy a generous benefits package such as paid holidays, sick time, personal time, a tuition waiver up to 100% for self and dependents, a comprehensive insurance package (including but not limited to prescription, vision, dental, and life insurance), an excellent retirement plan with up to a 14% company contribution, a 12-week parental leave program, adoption reimbursement, transgender care, flextime and flexplace policies, counseling and mental health care, access to professional development programs and more. Additional information is available at Job Open Date 10/04/2024 Posting Close Date October 13, 2024 Job Category Classified AFSCME 3200 Bargaining Unit appointment Months 12 month Planning Unit Vice President for Student Affairs Work Schedule Typically, Monday-Friday 8-5; however, some evenings/weekends may be required due to department/division responsibilities Campus Athens Expected hours worked per week 40 Expected duration of assignment ongoing Applicants may contact this person if they have questions about this position. Jacob Hesse, hesse@ohio.edu Non-Discrimination Statement Ohio University is proud of its rich history, diverse campuses, international communities, and beautiful Appalachian settings. As part of our ongoing efforts to provide and support a transformative learning experience, we affirm our commitment to fostering a welcoming, respectful, diverse, and inclusive workforce and community. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, national origin, ethnicity, national ancestry, sex, pregnancy, gender, gender identity or expression, sexual orientation, status as a parent or foster parent, military service or veteran status, mental or physical disability, or genetic information. Ohio University is an Equal Opportunity Employer. Job Information Employment Type full-time regular Job Family/Subfamily Administrative Services-Generalist Career Track & Level TAS 2 Pay Grade AF3200 |13| Clery Act Annual Safety and Fire Report Clery Act Statistics To view the Clery Act Compliance Report Click here Applicant Documents Required Documents Resume/Curriculum Vitae Cover Letter References Optional Documents Posting Specific Questions Required fields are indicated with an asterisk (*). * Please indicate how you learned about this posting. Ohio University employee OHIO Jobs Line (phone) Twitter Search Firm Professional association OTHER, please indicate: * Please select an option that best represents your current status: I am a current Ohio University employee and NOT currently serving a probationary period. I am a current Ohio University employee, and I am serving in either an initial or a promotional probationary period. I am a current Ohio University Student employee. I am not an employee of Ohio University. * Are you a current Ohio University AFSCME 3200 employee who is not serving in an initial probationary period? yes no