{"schemaVersion":"jobsearcher.job.v1","id":"fc4d3f731d05fa2e38ae7b7b","url":"https://jobsearcher.com/jobs/fc4d3f731d05fa2e38ae7b7b","canonicalUrl":"https://jobsearcher.com/jobs/fc4d3f731d05fa2e38ae7b7b","title":"Operations Administrator","description":"About Us:\n4LEAF, Inc. (4LEAF) is a multi-discipline engineering firm providing services throughout the United States. For over 20 years, 4LEAF has assisted communities in successfully navigating contract services leading to fiscally responsible solutions. As one of the industry’s notable providers of planning, building and safety, engineering, construction management, and fire consulting services, 4LEAF has an enviable track record of completing complex projects and staffing assignments with both public and private clients. The dedication of our staff combined with our company culture have consistently allowed us to meet and exceed the needs of our clients.\n\nJob Description:\nWe are seeking a proactive and highly organized Operations Administrator to support a variety of internal and client-facing initiatives. This role involves coordinating staff augmentation projects, managing CRM systems, and taking ownership of cross-functional tasks as assigned. The ideal candidate will be comfortable wearing multiple hats, managing competing priorities, and collaborating across teams to drive successful outcomes.\n\nResponsibilities:\nStaff Augmentation Support\nWork closely with HR, recruitment teams, and client stakeholders to scope and fulfill staff augmentation needs.\nCoordinate onboarding and offboarding processes for contract and temporary staff.\nTrack resource allocations, performance, and contract compliance for augmented staff.\nPrepare internal resumes for clients to review.\nCommunicate changes in staffing to clients and internal staff as needed.\nValidate invoicing is correct based on scheduling and approved timesheets.\nCRM Administration\nServe as the point of contact for CRM system maintenance, updates, and user support.\nManage user access, data integrity, reporting dashboards, and integrations with other business tools.\nTrain internal teams on CRM best practices and workflows to ensure adoption and efficiency.\nCross-Functional Support & Other Duties\nProvide project support to leadership and departmental teams as needed.\nAssist in process improvement initiatives and internal operations projects.\nTake ownership of miscellaneous tasks and special assignments aligned with organizational priorities.\n\nQualifications:\nBachelor's degree in Business Administration, Project Management, Information Systems, or a related field.\n3+ years of experience in project management or a similar coordination role.\nExperience with staff augmentation, talent management, or working with contingent labor is a strong plus.\nHands-on experience with CRM platforms (e.g., Salesforce, HubSpot, Zoho) required.\nStrong organizational, analytical, and problem-solving skills.\nExcellent written and verbal communication abilities.\nPMP, Scrum Master, or other project management certifications are a plus.\nPreferred Tools & Technologies:\nCRM: Unanet, Salesforce, HubSpot, or similar\nProject Management: Asana, Jira, Trello, or Monday.com\nCommunication: Slack, Microsoft Teams, Zoom\nDocumentation: Google Workspace, Microsoft Office Suite\nWhy Join Us?\nOpportunity to work on dynamic, high-impact projects.\nCollaborative and inclusive team culture.\nExposure to a broad range of business operations and technologies.\nWork Schedule:\nHybrid Schedule, in Pleasanton, CA\nMonday to Friday 8am - 5pm\nCompetitive salary from $70,304 - $85,000 annually depending on experience and skill set.\nBenefits:\n401(k)\n401(k) match\nDental insurance\nFlexible spending account\nHealth insurance\nPaid time off\nVision insurance\nFor more firm information, please visit www.4leafinc.com\n\n4LEAF, Inc. is an equal opportunity employer.\n\nPI028545529cbe-25404-41209549","company":"4leaf","rawCompany":"4leaf","city":"Pleasanton","state":"CA","isRemote":false,"isActive":true,"createdAt":"2026-08-01T23:33:28.843Z","occupations":[{"code":"13-1199.00","title":"Business Operations Specialists, All Other","slug":"business-operations-specialists-all-other"},{"code":"11-1021.00","title":"General and Operations Managers","slug":"general-and-operations-managers"},{"code":"11-3012.00","title":"Administrative Services Managers","slug":"administrative-services-managers"}],"industries":[{"code":"561320","title":"Temporary Help Services","slug":"temporary-help-services"},{"code":"541611","title":"Administrative Management and General Management Consulting Services","slug":"administrative-management-and-general-management-consulting-services"},{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Operations Administrator","description":"About Us:\n4LEAF, Inc. (4LEAF) is a multi-discipline engineering firm providing services throughout the United States. For over 20 years, 4LEAF has assisted communities in successfully navigating contract services leading to fiscally responsible solutions. As one of the industry’s notable providers of planning, building and safety, engineering, construction management, and fire consulting services, 4LEAF has an enviable track record of completing complex projects and staffing assignments with both public and private clients. The dedication of our staff combined with our company culture have consistently allowed us to meet and exceed the needs of our clients.\n\nJob Description:\nWe are seeking a proactive and highly organized Operations Administrator to support a variety of internal and client-facing initiatives. This role involves coordinating staff augmentation projects, managing CRM systems, and taking ownership of cross-functional tasks as assigned. The ideal candidate will be comfortable wearing multiple hats, managing competing priorities, and collaborating across teams to drive successful outcomes.\n\nResponsibilities:\nStaff Augmentation Support\nWork closely with HR, recruitment teams, and client stakeholders to scope and fulfill staff augmentation needs.\nCoordinate onboarding and offboarding processes for contract and temporary staff.\nTrack resource allocations, performance, and contract compliance for augmented staff.\nPrepare internal resumes for clients to review.\nCommunicate changes in staffing to clients and internal staff as needed.\nValidate invoicing is correct based on scheduling and approved timesheets.\nCRM Administration\nServe as the point of contact for CRM system maintenance, updates, and user support.\nManage user access, data integrity, reporting dashboards, and integrations with other business tools.\nTrain internal teams on CRM best practices and workflows to ensure adoption and efficiency.\nCross-Functional Support & Other Duties\nProvide project support to leadership and departmental teams as needed.\nAssist in process improvement initiatives and internal operations projects.\nTake ownership of miscellaneous tasks and special assignments aligned with organizational priorities.\n\nQualifications:\nBachelor's degree in Business Administration, Project Management, Information Systems, or a related field.\n3+ years of experience in project management or a similar coordination role.\nExperience with staff augmentation, talent management, or working with contingent labor is a strong plus.\nHands-on experience with CRM platforms (e.g., Salesforce, HubSpot, Zoho) required.\nStrong organizational, analytical, and problem-solving skills.\nExcellent written and verbal communication abilities.\nPMP, Scrum Master, or other project management certifications are a plus.\nPreferred Tools & Technologies:\nCRM: Unanet, Salesforce, HubSpot, or similar\nProject Management: Asana, Jira, Trello, or Monday.com\nCommunication: Slack, Microsoft Teams, Zoom\nDocumentation: Google Workspace, Microsoft Office Suite\nWhy Join Us?\nOpportunity to work on dynamic, high-impact projects.\nCollaborative and inclusive team culture.\nExposure to a broad range of business operations and technologies.\nWork Schedule:\nHybrid Schedule, in Pleasanton, CA\nMonday to Friday 8am - 5pm\nCompetitive salary from $70,304 - $85,000 annually depending on experience and skill set.\nBenefits:\n401(k)\n401(k) match\nDental insurance\nFlexible spending account\nHealth insurance\nPaid time off\nVision insurance\nFor more firm information, please visit www.4leafinc.com\n\n4LEAF, Inc. is an equal opportunity employer.\n\nPI028545529cbe-25404-41209549","datePosted":"2026-08-01T23:33:28.843Z","dateModified":"2026-08-01T23:33:28.843Z","hiringOrganization":{"@type":"Organization","name":"4leaf","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Pleasanton","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"fc4d3f731d05fa2e38ae7b7b"},"url":"https://jobsearcher.com/jobs/fc4d3f731d05fa2e38ae7b7b"}}