{"schemaVersion":"jobsearcher.job.v1","id":"fc412090f29cdc3efe05f0d9","url":"https://jobsearcher.com/jobs/fc412090f29cdc3efe05f0d9","canonicalUrl":"https://jobsearcher.com/jobs/fc412090f29cdc3efe05f0d9","title":"Project Administrator","description":"MWH is a leading water and wastewater treatment-focused general contractor in the US with a rich history dating back to the 19th century. Fueled by the mission of Building a Better World, our teams are rapidly growing across the nation.\nAs a company committed to our team's well-being and growth, we offer a supportive work environment, opportunities for advancement, and the chance to contribute to a mission that shapes the future. Your expertise and ambition are valued here.\nThe work we do matters. The critical systems infrastructure we build changes lives, betters' communities, and improves ecosystems. If you're passionate about this, we want to hear from you!\nAbout the Role\nMWH is currently seeking a qualified Project Administrator to provide support on projects. This position is located in Gresham, Oregon.\n*work schedule will be 5:30 am - 2:00 pm*\nEssential Functions\nResponsible for checking in and scanning everyone who enters the project site at security checkpoint.\nAssist Contract Manager with receiving, reviewing, archiving and distributing certified payroll reports in both electronic and paper format.\nAssist Project Controls Manager with preparing monthly billings to clients.\nRegularly review and verify vendor and subcontractor invoices. Compare against purchase orders/work orders and recommend for payment.\nPrint badges for all new to site employees on Monday and Thursday orientation sessions.\nPrepare weekly commute reporting and other data ensuring accuracy.\nAssist Project Controls manager with preparing detailed commitment data and labor productivity reports.\nCreate, receive, log, track, retrieve, archive, and distribute documents, in both electronic and paper format. Maintain and refine project document control procedures and train other staff as needed.\nPrepare and process project documents such as transmittals, submittals, requests for information, reports and correspondence for distribution and submittal with the correct documentation parameters to meet the project submittal requirements including project closeouts.\nMaintain documentation to ensure the project team is following the document submittal process and timeline. Includes completing and resolving quality review comments, client review comments, constructability review comments, and other project input through the administration of appropriate logs and documentation.\nAssist PMs with other administrative duties such as preparing weekly project updates and reporting, arranging travel, scheduling meetings, preparing meeting agendas, taking and distributing meeting minutes, documenting, tracking, following-up and closing-out action items, creating and distributing contact lists, PowerPoint presentations, etc.\nPrepare and submit orders for printed drawing sets as requested by the Project Team.\nMaintain tracking and reporting of project status and timelines.\nOther duties assigned.\nBasic Qualifications\nHigh school diploma or GED and a minimum of two years’ experience in an administration role.\nCurrent driver’s license.\nExtensive experience working with Microsoft office\nExperience working with high volume, multi-tasked administration processing activities.\nEffective interpersonal and communication skills, both written and verbal.\nSound organizational and time management skills, including ability to meet deadlines.\nExperience and knowledge of accounting and budgeting systems and practices.\nExperience and knowledge of DOL Davis Bacon\nExperience in the use of Microsoft Office Suite including PowerPoint, Outlook, Microsoft Project, Excel and Word applications.\nExcellent attention to detail and accuracy.\nPreferred Qualifications\nBachelor’s Degree in Business Administration preferred. Equivalent combination of experience and training may be substituted.\n5+ years of experience in a related project coordination role.\nPrevious experience with project management software including CMiC, P6 and/or MS Project and Easy Badge software's.\nExperience in the construction industry.\nBenefits\nGroup health & welfare benefits including options for medical, dental and vision\n100% Company Paid Benefits: Employee Life Insurance & Accidental Death & Dismemberment (AD&D), Spouse and Dependent Life & AD&D, Short Term Disability (STD), Long Term Disability (LTD), Employee Assistance Program and Health Advocate\nVoluntary benefits at discounted group rates for accidents, critical illness, and hospital indemnity\nFlexible Time Off Program (includes vacation and personal time)\nPaid Sick and Safe Leave\nPaid Parental Leave Program\n10 Paid Holidays\n401(k) Plan (company matching contributions up to 4%).\nEmployee Referral Program\nCompensation\nThe anticipated compensation for this position is $28.00 - 38.00/ hour depending on previous experience.\nMWH Constructors is a global project delivery company in heavy civil construction with a focus on water and wastewater treatment infrastructure. With the ultimate goal of delivering maximum value to clients and their local communities, MWH Constructors provides single-source, integrated design and construction services through a full range of project delivery methods. Incorporating industry-leading preconstruction and construction services, the Company’s multi-disciplined team of engineering and construction professionals delivers a wide range of projects, including new facilities, infrastructure improvement and expansion, and capital construction services.\nEqual Opportunity Employer, including disabled and veterans.\nPlease note that all positions require pre-employment screening, including drug and background check, as a condition of employment.\n#LI-RF1\n#LI-Onsite","company":"MWH","rawCompany":"mwh","city":"Gresham","state":"OR","isRemote":false,"isActive":true,"createdAt":"2026-08-13T12:10:28.612Z","occupations":[{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"}],"industries":[{"code":"237990","title":"Other Heavy and Civil Engineering Construction","slug":"other-heavy-and-civil-engineering-construction"},{"code":"541611","title":"Administrative Management and General Management Consulting Services","slug":"administrative-management-and-general-management-consulting-services"},{"code":"236220","title":"Commercial and Institutional Building Construction","slug":"commercial-and-institutional-building-construction"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Project Administrator","description":"MWH is a leading water and wastewater treatment-focused general contractor in the US with a rich history dating back to the 19th century. Fueled by the mission of Building a Better World, our teams are rapidly growing across the nation.\nAs a company committed to our team's well-being and growth, we offer a supportive work environment, opportunities for advancement, and the chance to contribute to a mission that shapes the future. Your expertise and ambition are valued here.\nThe work we do matters. The critical systems infrastructure we build changes lives, betters' communities, and improves ecosystems. If you're passionate about this, we want to hear from you!\nAbout the Role\nMWH is currently seeking a qualified Project Administrator to provide support on projects. This position is located in Gresham, Oregon.\n*work schedule will be 5:30 am - 2:00 pm*\nEssential Functions\nResponsible for checking in and scanning everyone who enters the project site at security checkpoint.\nAssist Contract Manager with receiving, reviewing, archiving and distributing certified payroll reports in both electronic and paper format.\nAssist Project Controls Manager with preparing monthly billings to clients.\nRegularly review and verify vendor and subcontractor invoices. Compare against purchase orders/work orders and recommend for payment.\nPrint badges for all new to site employees on Monday and Thursday orientation sessions.\nPrepare weekly commute reporting and other data ensuring accuracy.\nAssist Project Controls manager with preparing detailed commitment data and labor productivity reports.\nCreate, receive, log, track, retrieve, archive, and distribute documents, in both electronic and paper format. Maintain and refine project document control procedures and train other staff as needed.\nPrepare and process project documents such as transmittals, submittals, requests for information, reports and correspondence for distribution and submittal with the correct documentation parameters to meet the project submittal requirements including project closeouts.\nMaintain documentation to ensure the project team is following the document submittal process and timeline. Includes completing and resolving quality review comments, client review comments, constructability review comments, and other project input through the administration of appropriate logs and documentation.\nAssist PMs with other administrative duties such as preparing weekly project updates and reporting, arranging travel, scheduling meetings, preparing meeting agendas, taking and distributing meeting minutes, documenting, tracking, following-up and closing-out action items, creating and distributing contact lists, PowerPoint presentations, etc.\nPrepare and submit orders for printed drawing sets as requested by the Project Team.\nMaintain tracking and reporting of project status and timelines.\nOther duties assigned.\nBasic Qualifications\nHigh school diploma or GED and a minimum of two years’ experience in an administration role.\nCurrent driver’s license.\nExtensive experience working with Microsoft office\nExperience working with high volume, multi-tasked administration processing activities.\nEffective interpersonal and communication skills, both written and verbal.\nSound organizational and time management skills, including ability to meet deadlines.\nExperience and knowledge of accounting and budgeting systems and practices.\nExperience and knowledge of DOL Davis Bacon\nExperience in the use of Microsoft Office Suite including PowerPoint, Outlook, Microsoft Project, Excel and Word applications.\nExcellent attention to detail and accuracy.\nPreferred Qualifications\nBachelor’s Degree in Business Administration preferred. Equivalent combination of experience and training may be substituted.\n5+ years of experience in a related project coordination role.\nPrevious experience with project management software including CMiC, P6 and/or MS Project and Easy Badge software's.\nExperience in the construction industry.\nBenefits\nGroup health & welfare benefits including options for medical, dental and vision\n100% Company Paid Benefits: Employee Life Insurance & Accidental Death & Dismemberment (AD&D), Spouse and Dependent Life & AD&D, Short Term Disability (STD), Long Term Disability (LTD), Employee Assistance Program and Health Advocate\nVoluntary benefits at discounted group rates for accidents, critical illness, and hospital indemnity\nFlexible Time Off Program (includes vacation and personal time)\nPaid Sick and Safe Leave\nPaid Parental Leave Program\n10 Paid Holidays\n401(k) Plan (company matching contributions up to 4%).\nEmployee Referral Program\nCompensation\nThe anticipated compensation for this position is $28.00 - 38.00/ hour depending on previous experience.\nMWH Constructors is a global project delivery company in heavy civil construction with a focus on water and wastewater treatment infrastructure. With the ultimate goal of delivering maximum value to clients and their local communities, MWH Constructors provides single-source, integrated design and construction services through a full range of project delivery methods. Incorporating industry-leading preconstruction and construction services, the Company’s multi-disciplined team of engineering and construction professionals delivers a wide range of projects, including new facilities, infrastructure improvement and expansion, and capital construction services.\nEqual Opportunity Employer, including disabled and veterans.\nPlease note that all positions require pre-employment screening, including drug and background check, as a condition of employment.\n#LI-RF1\n#LI-Onsite","datePosted":"2026-08-13T12:10:28.612Z","dateModified":"2026-08-13T12:10:28.612Z","hiringOrganization":{"@type":"Organization","name":"MWH","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Gresham","addressRegion":"OR","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"fc412090f29cdc3efe05f0d9"},"url":"https://jobsearcher.com/jobs/fc412090f29cdc3efe05f0d9"}}