{"schemaVersion":"jobsearcher.job.v1","id":"fc3199bfa5831cfecc3ec90e","url":"https://jobsearcher.com/jobs/fc3199bfa5831cfecc3ec90e","canonicalUrl":"https://jobsearcher.com/jobs/fc3199bfa5831cfecc3ec90e","title":"Project Coordinator - Construction","description":"We are seeking an organized, proactive Project Coordinator to serve as the operational bridge between our field teams and back-office operations. In this role, you will maintain accurate project data, support billing and compliance requirements, provide key administrative support to Superintendents, and conduct regular site visits to keep projects moving seamlessly while helping build systems that scale.\n\nKey Responsibilities\n\nField Data & Operational Tracking: Enter field logs, equipment hours, labor hours, and material quantities into HeavyJob; audit daily submissions from Superintendents for accuracy; translate field notes into standardized digital records.\n\nBilling & Compliance: Prepare accurate billing backup and pay application documentation for corporate clients and general contractors; manage submittals, lien waivers, and pristine project documentation in coordination with accounting.\n\nField Engagement & Coordination: Conduct weekly or bi-weekly site visits to maintain visibility with field crews, build strong working relationships, and serve as a communication bridge between the field and back office.\n\nProcess Improvement: Identify operational bottlenecks, help transition informal processes into structured digital systems, and recommend practical solutions to support company growth.\n\nProject & Material Support: Assist with material ordering, vendor coordination, and general administrative needs across the project lifecycle.\n\nRole Evolution & Career Pathway\n\nWhile the initial focus centers on data entry, documentation, billing support, and field coordination, this role is designed to evolve as the company grows. Based on performance and career goals, high performers will have opportunities to expand into procurement, estimating, or advance into a broader Project Management role.\n\nQualifications & Skills\n\nRequired:\n\n2+ years of experience in construction, project coordination, project administration, or a related field.\n\nStrong organizational skills and exceptional attention to detail.\n\nAbility to manage multiple projects, priorities, and deadlines.\n\nStrong communication skills and the ability to work effectively with both field and office personnel.\n\nComfortable working in a construction/field environment and conducting regular jobsite visits.\n\nStrong computer skills and the ability to learn new software and systems quickly.\n\nA proactive, problem-solving mindset with the ability to identify issues and follow through to resolution.\n\nPreferred:\n\nExperience with HeavyJob, HCSS, Procore, or similar construction management software.\n\nExperience with excavation, sitework, heavy civil, utilities, grading, or other construction operations.\n\nExperience with pay applications, lien waivers, construction billing, or project compliance documentation.\n\nExperience coordinating materials, vendors, or subcontractors.\n\nInterest in developing toward a Project Manager, Estimator, or Procurement role.\n\nWhat Success Looks Like\n\nIn this role, success means the field has the support it needs, project information is accurate and up to date, billing documentation is complete, and project leadership can rely on you to identify and resolve issues before they become problems.\n\nYou will be someone the field trusts, the office can rely on, and leadership can turn to as the company continues to build more scalable project systems.\n\nThrive is an equal opportunity employer","company":"Thrive","rawCompany":"thrive","city":"Bardstown","state":"KY","isRemote":false,"isActive":false,"createdAt":"2026-09-12T10:19:33.285Z","occupations":[{"code":"11-9021.00","title":"Construction Managers","slug":"construction-managers"},{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"},{"code":"47-1011.00","title":"First-Line Supervisors of Construction Trades and Extraction Workers","slug":"first-line-supervisors-of-construction-trades-and-extraction-workers"}],"industries":[{"code":"237990","title":"Other Heavy and Civil Engineering Construction","slug":"other-heavy-and-civil-engineering-construction"},{"code":"236220","title":"Commercial and Institutional Building Construction","slug":"commercial-and-institutional-building-construction"},{"code":"238990","title":"All Other Specialty Trade Contractors","slug":"all-other-specialty-trade-contractors"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Project Coordinator - Construction","description":"We are seeking an organized, proactive Project Coordinator to serve as the operational bridge between our field teams and back-office operations. In this role, you will maintain accurate project data, support billing and compliance requirements, provide key administrative support to Superintendents, and conduct regular site visits to keep projects moving seamlessly while helping build systems that scale.\n\nKey Responsibilities\n\nField Data & Operational Tracking: Enter field logs, equipment hours, labor hours, and material quantities into HeavyJob; audit daily submissions from Superintendents for accuracy; translate field notes into standardized digital records.\n\nBilling & Compliance: Prepare accurate billing backup and pay application documentation for corporate clients and general contractors; manage submittals, lien waivers, and pristine project documentation in coordination with accounting.\n\nField Engagement & Coordination: Conduct weekly or bi-weekly site visits to maintain visibility with field crews, build strong working relationships, and serve as a communication bridge between the field and back office.\n\nProcess Improvement: Identify operational bottlenecks, help transition informal processes into structured digital systems, and recommend practical solutions to support company growth.\n\nProject & Material Support: Assist with material ordering, vendor coordination, and general administrative needs across the project lifecycle.\n\nRole Evolution & Career Pathway\n\nWhile the initial focus centers on data entry, documentation, billing support, and field coordination, this role is designed to evolve as the company grows. Based on performance and career goals, high performers will have opportunities to expand into procurement, estimating, or advance into a broader Project Management role.\n\nQualifications & Skills\n\nRequired:\n\n2+ years of experience in construction, project coordination, project administration, or a related field.\n\nStrong organizational skills and exceptional attention to detail.\n\nAbility to manage multiple projects, priorities, and deadlines.\n\nStrong communication skills and the ability to work effectively with both field and office personnel.\n\nComfortable working in a construction/field environment and conducting regular jobsite visits.\n\nStrong computer skills and the ability to learn new software and systems quickly.\n\nA proactive, problem-solving mindset with the ability to identify issues and follow through to resolution.\n\nPreferred:\n\nExperience with HeavyJob, HCSS, Procore, or similar construction management software.\n\nExperience with excavation, sitework, heavy civil, utilities, grading, or other construction operations.\n\nExperience with pay applications, lien waivers, construction billing, or project compliance documentation.\n\nExperience coordinating materials, vendors, or subcontractors.\n\nInterest in developing toward a Project Manager, Estimator, or Procurement role.\n\nWhat Success Looks Like\n\nIn this role, success means the field has the support it needs, project information is accurate and up to date, billing documentation is complete, and project leadership can rely on you to identify and resolve issues before they become problems.\n\nYou will be someone the field trusts, the office can rely on, and leadership can turn to as the company continues to build more scalable project systems.\n\nThrive is an equal opportunity employer","datePosted":"2026-09-12T10:19:33.285Z","dateModified":"2026-09-12T10:19:33.285Z","hiringOrganization":{"@type":"Organization","name":"Thrive","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Bardstown","addressRegion":"KY","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"fc3199bfa5831cfecc3ec90e"},"url":"https://jobsearcher.com/jobs/fc3199bfa5831cfecc3ec90e"}}