{"schemaVersion":"jobsearcher.job.v1","id":"fbd8cfd0d39f598cc887bcc8","url":"https://jobsearcher.com/jobs/fbd8cfd0d39f598cc887bcc8","canonicalUrl":"https://jobsearcher.com/jobs/fbd8cfd0d39f598cc887bcc8","title":"Executive Services Assistant","description":"The City of Bryan is accepting applications for Executive Services Assistant. This position performs a wide variety of complex, responsible, and confidential administrative duties in direct support of executive management staff within the City Manager’s Office.\nWork Schedule:\nMonday-Friday; 8am-5pm\nStarting Pay Rate:\n$21.00-25.00/hour (depending on qualifications)\nResponsibilities:\nResponds to telephone, e-mail, or in-person inquiries for the City Manager’s Office from citizens, City Council, City staff, and others; exercising discretion in determining the nature of such inquiries and where and how they may be most appropriately expedited.\nComposes, types, reviews, and edits a variety of correspondence, reports, memoranda, presentations, forms, invitations, and other documents often of a highly sensitive and confidential nature.\nAssists with maintaining department calendars; schedules meetings, appointments, conferences, training, and travel arrangements, as needed.\nProcesses invoices and other Executive Services expenses.\nProcesses payments for specific projects and/or departments as required.\nAssists executive management staff with special projects and other related duties as needed.\nTakes and prepares minutes for various boards, committees, and commissions.\nConducts and composes various studies, surveys and other special projects as needed.\nPerforms records management for the department by organizing and maintaining paper and electronic records and files, scanning documents into City’s imaging system (Laserfiche), and ensuring compliance with records retention guidelines.\nProvides general administrative/clerical support including data entry, filing, copying, scanning, faxing, ordering office supplies, and processing incoming/outgoing mail.\nRelieves the Executive Services management team of routine administrative and clerical details as needed.\nMay be required to coordinate and/or attend various meetings and functions for public and/or employee participation, and assists with preparations as needed.\nProvides backup assistance for Office Coordinator and works closely on daily tasks.\nResponds regularly and promptly to work.\nMinimum Qualifications:\nRequired:\nHigh School Diploma or GED, plus additional experience, training, and/or course work in business, public, or office administration.\nMust possess at least 4 years of directly related office experience performing administrative, clerical, financial, or similar office support responsibilities in a professional office environment.\nPreferred:\nAdditional higher education such as an Associate’s/Bachelor’s degree or completion of a vocational program in office administration.\nExperience directly supporting executive-level staff and/or managing an office.\nCertified Administrative Professional (CAP).\nEquivalent combinations of education, experience, certification, and training may be considered.\nExpected hours: 40 per week\nBenefits:\n401(k)\n401(k) matching\nDental insurance\nEmployee assistance program\nEmployee discount\nFlexible spending account\nHealth insurance\nHealth savings account\nLife insurance\nPaid time off\nProfessional development assistance\nRetirement plan\nTuition reimbursement\nVision insurance\nWork Location: In person","company":"Cityofbryan","rawCompany":"cityofbryan","city":"Bryan","state":"TX","isRemote":false,"isActive":false,"createdAt":"2026-04-14T10:53:59.898Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"921190","title":"Other General Government Support","slug":"other-general-government-support"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Services Assistant","description":"The City of Bryan is accepting applications for Executive Services Assistant. This position performs a wide variety of complex, responsible, and confidential administrative duties in direct support of executive management staff within the City Manager’s Office.\nWork Schedule:\nMonday-Friday; 8am-5pm\nStarting Pay Rate:\n$21.00-25.00/hour (depending on qualifications)\nResponsibilities:\nResponds to telephone, e-mail, or in-person inquiries for the City Manager’s Office from citizens, City Council, City staff, and others; exercising discretion in determining the nature of such inquiries and where and how they may be most appropriately expedited.\nComposes, types, reviews, and edits a variety of correspondence, reports, memoranda, presentations, forms, invitations, and other documents often of a highly sensitive and confidential nature.\nAssists with maintaining department calendars; schedules meetings, appointments, conferences, training, and travel arrangements, as needed.\nProcesses invoices and other Executive Services expenses.\nProcesses payments for specific projects and/or departments as required.\nAssists executive management staff with special projects and other related duties as needed.\nTakes and prepares minutes for various boards, committees, and commissions.\nConducts and composes various studies, surveys and other special projects as needed.\nPerforms records management for the department by organizing and maintaining paper and electronic records and files, scanning documents into City’s imaging system (Laserfiche), and ensuring compliance with records retention guidelines.\nProvides general administrative/clerical support including data entry, filing, copying, scanning, faxing, ordering office supplies, and processing incoming/outgoing mail.\nRelieves the Executive Services management team of routine administrative and clerical details as needed.\nMay be required to coordinate and/or attend various meetings and functions for public and/or employee participation, and assists with preparations as needed.\nProvides backup assistance for Office Coordinator and works closely on daily tasks.\nResponds regularly and promptly to work.\nMinimum Qualifications:\nRequired:\nHigh School Diploma or GED, plus additional experience, training, and/or course work in business, public, or office administration.\nMust possess at least 4 years of directly related office experience performing administrative, clerical, financial, or similar office support responsibilities in a professional office environment.\nPreferred:\nAdditional higher education such as an Associate’s/Bachelor’s degree or completion of a vocational program in office administration.\nExperience directly supporting executive-level staff and/or managing an office.\nCertified Administrative Professional (CAP).\nEquivalent combinations of education, experience, certification, and training may be considered.\nExpected hours: 40 per week\nBenefits:\n401(k)\n401(k) matching\nDental insurance\nEmployee assistance program\nEmployee discount\nFlexible spending account\nHealth insurance\nHealth savings account\nLife insurance\nPaid time off\nProfessional development assistance\nRetirement plan\nTuition reimbursement\nVision insurance\nWork Location: In person","datePosted":"2026-04-14T10:53:59.898Z","dateModified":"2026-04-14T10:53:59.898Z","hiringOrganization":{"@type":"Organization","name":"Cityofbryan","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Bryan","addressRegion":"TX","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"fbd8cfd0d39f598cc887bcc8"},"url":"https://jobsearcher.com/jobs/fbd8cfd0d39f598cc887bcc8"}}