{"schemaVersion":"jobsearcher.job.v1","id":"fbb2fe2c56d7cdf82eaf56d7","url":"https://jobsearcher.com/jobs/fbb2fe2c56d7cdf82eaf56d7","canonicalUrl":"https://jobsearcher.com/jobs/fbb2fe2c56d7cdf82eaf56d7","title":"Executive Assistant","description":"Direct report: Owners\r\nLocation: Wayne, NJ (hybrid - on-site as required)\r\nEmployment type: Full-Time, Hourly\r\nThe Executive Assistant position provides day-to-day administrative, operational, and basic financial support across the family's multiple small businesses and household interests, acting as a trusted point of contact for vendors, advisors, and family members while maintaining discretion and high standards of organization.\r\nKey Responsibilities Manage daily office operations across the family's businesses: mail, phone, scheduling, reception, supplies, and vendor relationships.\r\nHandle basic bookkeeping and finance administration: process invoices, track expenses, prepare vendor payments for approval, reconcile small accounts, and prepare monthly expense summaries for the principal or external accountant\r\nMaintain and track budgets for each business unit and household expenses; flag variances and recommend corrective actions.\r\nManage external advisors (accounting, payroll, legal, and insurance), managing priorities, directing deliverables, and exercising judgment to resolve issues and ensure timely completion of business requirements\r\nSupport payroll and HR administrative processes in partnership with external providers, including employee records, onboarding workflows, and ensuring compliance with established policies; identify issues and implement process improvements as needed\r\nOversee basic household and property coordination: schedule maintenance, manage contractors, track warranties and service agreements across properties/business locations\r\nMaintain confidential files and important documents (insurance, contracts, deeds); ensure secure storage and easy retrieval for authorized parties\r\nImplement and improve administrative systems and processes to increase efficiency, including standard operating procedures, filing systems, and dashboards for expense tracking\r\nProvide ad-hoc project support for household or business projects (renovations, events, small acquisitions), including vendor sourcing and project coordination\r\nRequired Qualifications 3–5 years office management, family office, or operations experience for small businesses or multi-site environments; prior exposure to family-owned businesses is a plus\r\nSolid working knowledge of basic accounting/bookkeeping tasks (accounts payable/receivable, reconciliations) and comfort using accounting software (QuickBooks, Xero, or similar\r\nStrong organizational and time-management skills, with the ability to prioritize across competing tasks and sensitive requests\r\nHigh level of discretion, trustworthiness, and professionalism handling confidential family and business matters\r\nExcellent written and verbal communication and vendor management skills\r\nProficiency with Microsoft Office (Outlook, Excel, Word) and comfortable learning new systems\r\nValid driver's license and willingness to travel locally between properties/business locations as needed\r\nPreferred Qualifications Experience supporting multiple business entities or a family office environment\r\nBookkeeping certification, associate degree in business/finance, or comparable experience\r\nFamiliarity with payroll processes and HR record keeping\r\nWorking Conditions & Expectations Must be comfortable working in a small, flexible team and handling both routine admin and irregular high-priority tasks\r\nThis role requires high discretion and may involve after-hours coordination for urgent family or business needs\r\nOccasional local travel to properties or vendor sites; standing/physical inspection of sites when required\r\nCompensation & Benefits Salary range: $55,000–$70,000\r\nBenefits: standard health insurance contribution, paid time off, reimbursed business expenses\r\nJ-18808-Ljbffr","company":"Epromos","rawCompany":"epromos","city":"Wayne","state":"NJ","isRemote":false,"isActive":false,"createdAt":"2026-08-12T00:51:35.592Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"814110","title":"Private Households","slug":"private-households"},{"code":"921110","title":"Executive Offices","slug":"executive-offices"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant","description":"Direct report: Owners\r\nLocation: Wayne, NJ (hybrid - on-site as required)\r\nEmployment type: Full-Time, Hourly\r\nThe Executive Assistant position provides day-to-day administrative, operational, and basic financial support across the family's multiple small businesses and household interests, acting as a trusted point of contact for vendors, advisors, and family members while maintaining discretion and high standards of organization.\r\nKey Responsibilities Manage daily office operations across the family's businesses: mail, phone, scheduling, reception, supplies, and vendor relationships.\r\nHandle basic bookkeeping and finance administration: process invoices, track expenses, prepare vendor payments for approval, reconcile small accounts, and prepare monthly expense summaries for the principal or external accountant\r\nMaintain and track budgets for each business unit and household expenses; flag variances and recommend corrective actions.\r\nManage external advisors (accounting, payroll, legal, and insurance), managing priorities, directing deliverables, and exercising judgment to resolve issues and ensure timely completion of business requirements\r\nSupport payroll and HR administrative processes in partnership with external providers, including employee records, onboarding workflows, and ensuring compliance with established policies; identify issues and implement process improvements as needed\r\nOversee basic household and property coordination: schedule maintenance, manage contractors, track warranties and service agreements across properties/business locations\r\nMaintain confidential files and important documents (insurance, contracts, deeds); ensure secure storage and easy retrieval for authorized parties\r\nImplement and improve administrative systems and processes to increase efficiency, including standard operating procedures, filing systems, and dashboards for expense tracking\r\nProvide ad-hoc project support for household or business projects (renovations, events, small acquisitions), including vendor sourcing and project coordination\r\nRequired Qualifications 3–5 years office management, family office, or operations experience for small businesses or multi-site environments; prior exposure to family-owned businesses is a plus\r\nSolid working knowledge of basic accounting/bookkeeping tasks (accounts payable/receivable, reconciliations) and comfort using accounting software (QuickBooks, Xero, or similar\r\nStrong organizational and time-management skills, with the ability to prioritize across competing tasks and sensitive requests\r\nHigh level of discretion, trustworthiness, and professionalism handling confidential family and business matters\r\nExcellent written and verbal communication and vendor management skills\r\nProficiency with Microsoft Office (Outlook, Excel, Word) and comfortable learning new systems\r\nValid driver's license and willingness to travel locally between properties/business locations as needed\r\nPreferred Qualifications Experience supporting multiple business entities or a family office environment\r\nBookkeeping certification, associate degree in business/finance, or comparable experience\r\nFamiliarity with payroll processes and HR record keeping\r\nWorking Conditions & Expectations Must be comfortable working in a small, flexible team and handling both routine admin and irregular high-priority tasks\r\nThis role requires high discretion and may involve after-hours coordination for urgent family or business needs\r\nOccasional local travel to properties or vendor sites; standing/physical inspection of sites when required\r\nCompensation & Benefits Salary range: $55,000–$70,000\r\nBenefits: standard health insurance contribution, paid time off, reimbursed business expenses\r\nJ-18808-Ljbffr","datePosted":"2026-08-12T00:51:35.592Z","dateModified":"2026-08-12T00:51:35.592Z","hiringOrganization":{"@type":"Organization","name":"Epromos","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Wayne","addressRegion":"NJ","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"fbb2fe2c56d7cdf82eaf56d7"},"url":"https://jobsearcher.com/jobs/fbb2fe2c56d7cdf82eaf56d7"}}