{"schemaVersion":"jobsearcher.job.v1","id":"fb20c331865523c6ec9b36b9","url":"https://jobsearcher.com/jobs/fb20c331865523c6ec9b36b9","canonicalUrl":"https://jobsearcher.com/jobs/fb20c331865523c6ec9b36b9","title":"Executive Coordinator","description":"Overview:\nJOB TITLE: Executive Coordinator\n\nDescription:\n\nThe executive coordinator supports an executive on the CCO. They are entrusted with confidential proprietary information necessary to perform their work. Primary duties include managing complex schedules, prioritizing critical tasks, independently making decisions on behalf of the executive, overseeing administrative projects, coordinating high-level meetings, handling confidential information and assisting in achieving the company’s strategic goals.\n\nJob Responsibilities:\n\nAdministration\nAct as primary point of contact for external stakeholders and represent the executive in their absence.\nRespond to and resolve administrative inquiries and questions.\nPrioritize, filter, and handle communications, confidential information, and correspondence.\nContribute to high-level strategic initiatives by analyzing information, identifying potential issues and proposing solutions.\nMay oversee the work of other administrative staff or assistants.\nDepartment meeting oversight\nRegularly make independent decisions on the executive’s behalf regarding scheduling, meeting arrangements, and other administrative matters.\nPrepare agendas and schedules for meetings.\nPrepare briefing materials and presentations for important meetings.\nRecord and distribute minutes or other records for meetings.\nOffice management\nMaintain office supplies and coordinate maintenance of office equipment.\nReview weekly timecards where applicable and submit to payroll in accordance with designated processes.\nOversee and manage executive budgets, including expense reports and reimbursements.\nCustomer interaction\nAnswer and transfer phone calls, screening when necessary.\nWelcome and direct customers, staff, and visitors.\nOversee the coordination of office parties and awards to ensure continuation of a strong culture.\nOther Duties as assigned.\n\nKnowledge, Skills, and Abilities:\nDependable and punctual, able to excel with minimal supervision.\nExcellent communication skills as well as strong interpersonal and relationship skills.\nHighly organized and detail oriented.\nAbility to draft, revise, and edit letters.\nFiling and record keeping skills.\nAbility to work towards and reach deadlines.\nAbility to maintain confidentiality of privileged information.\nAbility to review and understand budgets.\nPossess and utilize emotional intelligence.\nStrong computer proficiency with a working knowledge of Microsoft Office products.\n\nEducation and Certificates:\nAssociates degree.\n\nPhysical Requirements:\nSedentary work, requiring lifting up to 10lbs.\nRepetitive motion associated with operating a computer and other office equipment.\nInside, climate-controlled working conditions.","company":"Clydecompanies","rawCompany":"clydecompanies","city":"Orem","state":"UT","isRemote":false,"isActive":false,"createdAt":"2026-04-14T10:41:34.119Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"13-1121.00","title":"Meeting, Convention, and Event Planners","slug":"meeting-convention-and-event-planners"}],"industries":[{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Coordinator","description":"Overview:\nJOB TITLE: Executive Coordinator\n\nDescription:\n\nThe executive coordinator supports an executive on the CCO. They are entrusted with confidential proprietary information necessary to perform their work. Primary duties include managing complex schedules, prioritizing critical tasks, independently making decisions on behalf of the executive, overseeing administrative projects, coordinating high-level meetings, handling confidential information and assisting in achieving the company’s strategic goals.\n\nJob Responsibilities:\n\nAdministration\nAct as primary point of contact for external stakeholders and represent the executive in their absence.\nRespond to and resolve administrative inquiries and questions.\nPrioritize, filter, and handle communications, confidential information, and correspondence.\nContribute to high-level strategic initiatives by analyzing information, identifying potential issues and proposing solutions.\nMay oversee the work of other administrative staff or assistants.\nDepartment meeting oversight\nRegularly make independent decisions on the executive’s behalf regarding scheduling, meeting arrangements, and other administrative matters.\nPrepare agendas and schedules for meetings.\nPrepare briefing materials and presentations for important meetings.\nRecord and distribute minutes or other records for meetings.\nOffice management\nMaintain office supplies and coordinate maintenance of office equipment.\nReview weekly timecards where applicable and submit to payroll in accordance with designated processes.\nOversee and manage executive budgets, including expense reports and reimbursements.\nCustomer interaction\nAnswer and transfer phone calls, screening when necessary.\nWelcome and direct customers, staff, and visitors.\nOversee the coordination of office parties and awards to ensure continuation of a strong culture.\nOther Duties as assigned.\n\nKnowledge, Skills, and Abilities:\nDependable and punctual, able to excel with minimal supervision.\nExcellent communication skills as well as strong interpersonal and relationship skills.\nHighly organized and detail oriented.\nAbility to draft, revise, and edit letters.\nFiling and record keeping skills.\nAbility to work towards and reach deadlines.\nAbility to maintain confidentiality of privileged information.\nAbility to review and understand budgets.\nPossess and utilize emotional intelligence.\nStrong computer proficiency with a working knowledge of Microsoft Office products.\n\nEducation and Certificates:\nAssociates degree.\n\nPhysical Requirements:\nSedentary work, requiring lifting up to 10lbs.\nRepetitive motion associated with operating a computer and other office equipment.\nInside, climate-controlled working conditions.","datePosted":"2026-04-14T10:41:34.119Z","dateModified":"2026-04-14T10:41:34.119Z","hiringOrganization":{"@type":"Organization","name":"Clydecompanies","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Orem","addressRegion":"UT","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"fb20c331865523c6ec9b36b9"},"url":"https://jobsearcher.com/jobs/fb20c331865523c6ec9b36b9"}}