{"schemaVersion":"jobsearcher.job.v1","id":"faf36d3a260ed1078a26f54a","url":"https://jobsearcher.com/jobs/faf36d3a260ed1078a26f54a","canonicalUrl":"https://jobsearcher.com/jobs/faf36d3a260ed1078a26f54a","title":"Executive Admin","description":"Organization Summary\n\nFounded in 1981, Amtech Systems is a publicly traded company (Nasdaq: ASYS) supplying essential equipment, services, and consumables to the semiconductor industry. Our Semiconductor Fabrications Solutions (SFS) business provides consumables, parts, and services for power semiconductor and mature node semiconductor OEMS. Our Thermal Process Solutions (TPS) business provides equipment and services for semiconductor advanced packaging applications, electronic assembly, and power semiconductor packaging. The company manufactures products in several factories in the US and China and serves global customers.\n\nSummary Objectives\n\nThe Executive Administrator provides high-level administrative, operational, and logistical support to the Senior Leadership Team (SLT) and broader organization. This role serves as a trusted partner to executive leadership by managing calendars, coordinating meetings and travel, supporting Board administration, overseeing office operations, and ensuring an exceptional experience for employees, visitors, customers, and business partners.\n\nThe ideal candidate is highly organized, service-oriented, proactive, and capable of managing multiple priorities while maintaining confidentiality and professionalism.\n\nExecutive & Leadership Team Support\n\nProvide administrative support to members of the Senior Leadership Team (SLT).\nManage executive calendars, scheduling priorities, meeting logistics, and travel coordination.\nCoordinate SLT and Leadership Team meetings, including agendas, meeting materials, logistics, action tracking, and follow-up.\nCollect, compile, organize, and post Board meeting materials while maintaining strict confidentiality.\nSupport executive communications, presentations, and special projects as required.\n\nTravel & Expense Administration\n\nServe as the internal subject matter expert for Concur travel and expense management.\nSupport employees, including Field Service Engineers (FSEs), with travel bookings, expense reports, and Concur-related questions.\nDrive compliance with company travel and expense policies.\nIdentify opportunities to reduce travel costs through hotel negotiations, travel planning, and process improvements.\nMaintain preferred hotel relationships and negotiate favorable rates for employees, customer visitors, and business partners, particularly within the Westford area.\n\nOffice Operations & Reception\n\nManage front desk and reception activities, ensuring a professional and welcoming environment.\nCoordinate visitor and customer visit preparation, including welcome boards, meeting room setup, catering, and logistics.\nMaintain office supplies, healthy snacks, and workplace inventory.\nCoordinate incoming and outgoing shipments related to office and event activities.\nMaintain employee contact information and organizational distribution lists.\n\nMeeting & Event Coordination\n\nCoordinate internal meetings, executive meetings, customer meetings, and team events.\nArrange meeting rooms, audio/visual support, catering, and logistics.\nPlan and execute company celebrations and employee engagement activities, including:\nHoliday parties\nHoliday luncheons\nEmployee recognition events\nCorporate outings and special events\nSupport executive and customer events to ensure professional experience consistent with company standards.\n\nMarketing & Trade Show Support\n\nProvide administrative and logistical support for tabletop trade shows and industry events.\nCoordinate registration deadlines, sponsorship payments, vendor communications, and event logistics.\nPrepare shipping documentation and coordinate the shipment of marketing materials, displays, and promotional items.\nTrack event timelines and ensure deliverables are completed on schedule.\n\nAdministrative & Operational Excellence\n\nDevelop and maintain efficient administrative processes and procedures.\nManage sensitive and confidential information with discretion.\nSupport cross-functional initiatives and special projects.\nIdentify opportunities to improve organizational effectiveness and administrative efficiency.\nPresent a professional and positive image of the company to employees, customers, vendors, and visitors.\n\nQUALIFICATIONS\n\nRequired Education & Experience\n\nAssociate's degree or equivalent experience required; Bachelor's degree preferred.\n5+ years of executive administrative, office management, or senior administrative support experience.\nExperience supporting senior executives and leadership teams.\nExperience coordinating travel, meetings, events, and expense management.\nProficiency with Microsoft Office Suite, Outlook, Teams, PowerPoint, Excel, and Concur.\n\nSkills & Competencies\n\nExceptional organizational and time management skills.\nStrong written and verbal communication abilities.\nAbility to manage multiple priorities with attention to detail.\nStrong customer service mindset and professional presence.\nAbility to work independently and proactively solve problems.\nHigh level of discretion and ability to handle confidential information.\nSkilled at building relationships across all levels of the organization.\nDemonstrated ability to influence administrative processes and drive continuous improvement.","company":"Amtech","rawCompany":"amtech","city":"Tempe","state":"AZ","isRemote":false,"isActive":false,"createdAt":"2026-09-19T10:38:11.107Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"11-3012.00","title":"Administrative Services Managers","slug":"administrative-services-managers"}],"industries":[{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"561920","title":"Convention and Trade Show Organizers","slug":"convention-and-trade-show-organizers"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Admin","description":"Organization Summary\n\nFounded in 1981, Amtech Systems is a publicly traded company (Nasdaq: ASYS) supplying essential equipment, services, and consumables to the semiconductor industry. Our Semiconductor Fabrications Solutions (SFS) business provides consumables, parts, and services for power semiconductor and mature node semiconductor OEMS. Our Thermal Process Solutions (TPS) business provides equipment and services for semiconductor advanced packaging applications, electronic assembly, and power semiconductor packaging. The company manufactures products in several factories in the US and China and serves global customers.\n\nSummary Objectives\n\nThe Executive Administrator provides high-level administrative, operational, and logistical support to the Senior Leadership Team (SLT) and broader organization. This role serves as a trusted partner to executive leadership by managing calendars, coordinating meetings and travel, supporting Board administration, overseeing office operations, and ensuring an exceptional experience for employees, visitors, customers, and business partners.\n\nThe ideal candidate is highly organized, service-oriented, proactive, and capable of managing multiple priorities while maintaining confidentiality and professionalism.\n\nExecutive & Leadership Team Support\n\nProvide administrative support to members of the Senior Leadership Team (SLT).\nManage executive calendars, scheduling priorities, meeting logistics, and travel coordination.\nCoordinate SLT and Leadership Team meetings, including agendas, meeting materials, logistics, action tracking, and follow-up.\nCollect, compile, organize, and post Board meeting materials while maintaining strict confidentiality.\nSupport executive communications, presentations, and special projects as required.\n\nTravel & Expense Administration\n\nServe as the internal subject matter expert for Concur travel and expense management.\nSupport employees, including Field Service Engineers (FSEs), with travel bookings, expense reports, and Concur-related questions.\nDrive compliance with company travel and expense policies.\nIdentify opportunities to reduce travel costs through hotel negotiations, travel planning, and process improvements.\nMaintain preferred hotel relationships and negotiate favorable rates for employees, customer visitors, and business partners, particularly within the Westford area.\n\nOffice Operations & Reception\n\nManage front desk and reception activities, ensuring a professional and welcoming environment.\nCoordinate visitor and customer visit preparation, including welcome boards, meeting room setup, catering, and logistics.\nMaintain office supplies, healthy snacks, and workplace inventory.\nCoordinate incoming and outgoing shipments related to office and event activities.\nMaintain employee contact information and organizational distribution lists.\n\nMeeting & Event Coordination\n\nCoordinate internal meetings, executive meetings, customer meetings, and team events.\nArrange meeting rooms, audio/visual support, catering, and logistics.\nPlan and execute company celebrations and employee engagement activities, including:\nHoliday parties\nHoliday luncheons\nEmployee recognition events\nCorporate outings and special events\nSupport executive and customer events to ensure professional experience consistent with company standards.\n\nMarketing & Trade Show Support\n\nProvide administrative and logistical support for tabletop trade shows and industry events.\nCoordinate registration deadlines, sponsorship payments, vendor communications, and event logistics.\nPrepare shipping documentation and coordinate the shipment of marketing materials, displays, and promotional items.\nTrack event timelines and ensure deliverables are completed on schedule.\n\nAdministrative & Operational Excellence\n\nDevelop and maintain efficient administrative processes and procedures.\nManage sensitive and confidential information with discretion.\nSupport cross-functional initiatives and special projects.\nIdentify opportunities to improve organizational effectiveness and administrative efficiency.\nPresent a professional and positive image of the company to employees, customers, vendors, and visitors.\n\nQUALIFICATIONS\n\nRequired Education & Experience\n\nAssociate's degree or equivalent experience required; Bachelor's degree preferred.\n5+ years of executive administrative, office management, or senior administrative support experience.\nExperience supporting senior executives and leadership teams.\nExperience coordinating travel, meetings, events, and expense management.\nProficiency with Microsoft Office Suite, Outlook, Teams, PowerPoint, Excel, and Concur.\n\nSkills & Competencies\n\nExceptional organizational and time management skills.\nStrong written and verbal communication abilities.\nAbility to manage multiple priorities with attention to detail.\nStrong customer service mindset and professional presence.\nAbility to work independently and proactively solve problems.\nHigh level of discretion and ability to handle confidential information.\nSkilled at building relationships across all levels of the organization.\nDemonstrated ability to influence administrative processes and drive continuous improvement.","datePosted":"2026-09-19T10:38:11.107Z","dateModified":"2026-09-19T10:38:11.107Z","hiringOrganization":{"@type":"Organization","name":"Amtech","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Tempe","addressRegion":"AZ","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"faf36d3a260ed1078a26f54a"},"url":"https://jobsearcher.com/jobs/faf36d3a260ed1078a26f54a"}}