{"schemaVersion":"jobsearcher.job.v1","id":"fa3e024a0d42ec7b9af98fc6","url":"https://jobsearcher.com/jobs/fa3e024a0d42ec7b9af98fc6","canonicalUrl":"https://jobsearcher.com/jobs/fa3e024a0d42ec7b9af98fc6","title":"Executive Assistant","description":"Executive Assistant6mth contract to hire Hybrid - 4days onsite, flexi Friday WFHPartnering up with a key client for an exciting new hire. This is to join a growing team in the Boston area, and support the Sales, Marking & US Market Access/Field Access VPs and key ED/Directors on their team(s).RESPONSIBILITIES:Assist Executive Directors and above with daily schedule and duties, to include managing business and personal calendars, commitments, and travel arrangements (planning itineraries, developing agendas, meeting materials and reporting expenses etc.)Support the reporting functions within the teamSchedule and coordinate complex meetings run by the function. This includes, but is not limited to, attendee communications, venue management/coordination, audio/video set-up and management as needed, catering, accommodation, and material preparationProactively manage communication (emails, phone calls, necessary follow-up); screen telephone or email enquiries, communicate messages, redirect calls, and respond to urgent enquiries from internal/external stakeholders over multiple time zonesManage projects and conduct research to support projects and/or provide background for executive decision-makingAnticipate executive’s needs and proactively bring together appropriate people and resources to support the executive in addressing issuesFollow abstract/presentation deadlines and conference dates to make sure executives are aware of upcoming events/deadlinesAssist with finance support including MSAs, SOWs, invoicing, and budgetingPrepare and submit legal document requests and purchase requisitions, monitoring progress in internal systemsAssist in creating presentations and materials as directedMaintain paper and online records and follow procedures for retention, protection, retrieval, transfer and disposalMaintain office/department efficiency. Organize catering, office supplies, business cards and a range of items relating to office management duties including escalation of departmental IT issues, in partnership with Boston Office ManagerMaintain positive relationships with external administrative partnersBack up coverage of Boston reception & large-scale office event planning, as needed, including receiving and interacting with visitorsUphold the strictest confidentiality on information collected and accessed as part of responsibilities. Handle highly sensitive information and documents with discretion and confidentialityOther duties and support as requiredQUALIFICATIONS:Successful candidate will have 5-7+ years of experience supporting executives in an interrogative environmentA tenacious yet flexible problem-solver with the ability to manage complex tasks and prioritize competing demands to meet deadlinesEffectively manages up, as well as laterally and lower in the organizationResilient, open, and adaptable to change; embraces feedbackTeam player who fosters collaboration and thrives in a fast-paced environmentStrong verbal and written communication skillsAble to manage activities and schedules of multiple executives with little or no supervision and maintain strict confidentialityWell versed in modern virtual meeting platforms/technology with extensive experience in setting up and executing on-demand teleconference and web-conference meetingsExcellent organizational skills, strong verbal and written communication skills, attention to detail, proactive execution and follow through to ensure outstanding resultsShare information openly with co-workers and cross functional teams (transparent)Highly proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)Confident and competent operating in both the virtual and office environmentTechnically savvy and familiarity with digital marketing and social media is a plusBiotech experience preferred, yet not required; small startup environment experience a plus","company":"Scipro","rawCompany":"scipro","city":"Carlsbad","state":"CA","isRemote":false,"isActive":true,"createdAt":"2026-07-16T11:28:05.751Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"561320","title":"Temporary Help Services","slug":"temporary-help-services"},{"code":"921110","title":"Executive Offices","slug":"executive-offices"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant","description":"Executive Assistant6mth contract to hire Hybrid - 4days onsite, flexi Friday WFHPartnering up with a key client for an exciting new hire. This is to join a growing team in the Boston area, and support the Sales, Marking & US Market Access/Field Access VPs and key ED/Directors on their team(s).RESPONSIBILITIES:Assist Executive Directors and above with daily schedule and duties, to include managing business and personal calendars, commitments, and travel arrangements (planning itineraries, developing agendas, meeting materials and reporting expenses etc.)Support the reporting functions within the teamSchedule and coordinate complex meetings run by the function. This includes, but is not limited to, attendee communications, venue management/coordination, audio/video set-up and management as needed, catering, accommodation, and material preparationProactively manage communication (emails, phone calls, necessary follow-up); screen telephone or email enquiries, communicate messages, redirect calls, and respond to urgent enquiries from internal/external stakeholders over multiple time zonesManage projects and conduct research to support projects and/or provide background for executive decision-makingAnticipate executive’s needs and proactively bring together appropriate people and resources to support the executive in addressing issuesFollow abstract/presentation deadlines and conference dates to make sure executives are aware of upcoming events/deadlinesAssist with finance support including MSAs, SOWs, invoicing, and budgetingPrepare and submit legal document requests and purchase requisitions, monitoring progress in internal systemsAssist in creating presentations and materials as directedMaintain paper and online records and follow procedures for retention, protection, retrieval, transfer and disposalMaintain office/department efficiency. Organize catering, office supplies, business cards and a range of items relating to office management duties including escalation of departmental IT issues, in partnership with Boston Office ManagerMaintain positive relationships with external administrative partnersBack up coverage of Boston reception & large-scale office event planning, as needed, including receiving and interacting with visitorsUphold the strictest confidentiality on information collected and accessed as part of responsibilities. Handle highly sensitive information and documents with discretion and confidentialityOther duties and support as requiredQUALIFICATIONS:Successful candidate will have 5-7+ years of experience supporting executives in an interrogative environmentA tenacious yet flexible problem-solver with the ability to manage complex tasks and prioritize competing demands to meet deadlinesEffectively manages up, as well as laterally and lower in the organizationResilient, open, and adaptable to change; embraces feedbackTeam player who fosters collaboration and thrives in a fast-paced environmentStrong verbal and written communication skillsAble to manage activities and schedules of multiple executives with little or no supervision and maintain strict confidentialityWell versed in modern virtual meeting platforms/technology with extensive experience in setting up and executing on-demand teleconference and web-conference meetingsExcellent organizational skills, strong verbal and written communication skills, attention to detail, proactive execution and follow through to ensure outstanding resultsShare information openly with co-workers and cross functional teams (transparent)Highly proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)Confident and competent operating in both the virtual and office environmentTechnically savvy and familiarity with digital marketing and social media is a plusBiotech experience preferred, yet not required; small startup environment experience a plus","datePosted":"2026-07-16T11:28:05.751Z","dateModified":"2026-07-16T11:28:05.751Z","hiringOrganization":{"@type":"Organization","name":"Scipro","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Carlsbad","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"fa3e024a0d42ec7b9af98fc6"},"url":"https://jobsearcher.com/jobs/fa3e024a0d42ec7b9af98fc6"}}