{"schemaVersion":"jobsearcher.job.v1","id":"fa393afefa413cfd17fa46cc","url":"https://jobsearcher.com/jobs/fa393afefa413cfd17fa46cc","canonicalUrl":"https://jobsearcher.com/jobs/fa393afefa413cfd17fa46cc","title":"Virtual Assistant - Entry level (Remote)","description":"Virtual Assistant - Entry level (Remote) About the job Virtual Assistant - Entry level (Remote) The Virtual Assistant for the CEO is a dynamic role that requires the ability to anticipate needs, think critically, offer solutions to problems, and communicate both internally and externally with a high level of professionalism and confidentiality. As the Virtual Assistant you will report to the CEO and support the executive team in scheduling and follow-ups of tiered-level leadership meetings. You will need to work with a strong balance of openness and confidentiality as this role will maintain interactions both internally with leadership and private equity group, as well as, externally with customers.\r\nResponsibilities\r\nScheduling meetings and maintaining agendas for board, executive, and department leadership meetings\r\nCapturing key meeting notes and distributing follow-ups\r\nAssist CEO in general calendaring and travel logistics\r\nAssist C-suit with miscellaneous ad-hoc project and tasks\r\nPrioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day to day engagements\r\nSourcing and interviewing of potential external partners (speakers, trainers, etc)\r\nRequirements\r\nFamiliarity with Asana or the ability to learn a new project management tool\r\nFamiliarity with Slack or the ability to learn a new communication platform\r\nFamiliarity with Microsoft office suite\r\n4 years' experience in administrative role reporting directly to upper management.\r\nSuperb written and verbal communication skills.\r\nStrong time-management skills and the ability to organize and coordinate multiple projects at once.\r\nFlexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge\r\nAbility to keep company confidences\r\nDesired skills\r\nAbility to keep information, tasks, and follow-ups organized\r\nAbility to maintain confidential information\r\nRobust and flexible problem-solving skills\r\nAbility to work independently and execute projects with minimal direction\r\nExperience\r\n1 2 years' experience managing Executive Assistant type tasks virtually\r\nWork Model: Remote position, able to work in the office but not mandated (Brooklyn, NY). Attend mandatory quarterly company meetings in-person at New York City HQ (paid for by the company).\r\nAdditional job requirement: This job position requires in-person work as stated above, and therefore as company policy, you must be fully vaccinated against the COVID-19 virus. Proof of vaccination will be requested before your first in-person work assignment.\r\nHere are just a few elements of our culture that you can look forward to\r\nAn inclusive environment amplifies our employees' voices in fundamental conversations\r\nA staff of ambitious people who want to set roots down with us and advance in their career\r\nOngoing Diversity, Equity & Inclusion training\r\nVolunteer and mentorship opportunities with various NYC-based organizations\r\nA safe space to let your ideas be heard and truly make an impact in the type of day-to-day you have always wanted\r\nSustainability initiatives like composting, recycling and clean energy - and pursuing B-Corp certification!\r\nShared core values among staff who are passionate about what they do\r\nHealth, dental, vision and life insurance\r\n401(k) matching\r\nShort and long-term disability\r\nPaid parental leave\r\nQuarterly product allowance + product discount (70% off!)\r\nJ-18808-Ljbffr","company":"Jobcertify","rawCompany":"jobcertify","city":"Seattle","state":"WA","isRemote":true,"isActive":false,"createdAt":"2026-04-09T09:12:46.813Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"561320","title":"Temporary Help Services","slug":"temporary-help-services"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Virtual Assistant - Entry level (Remote)","description":"Virtual Assistant - Entry level (Remote) About the job Virtual Assistant - Entry level (Remote) The Virtual Assistant for the CEO is a dynamic role that requires the ability to anticipate needs, think critically, offer solutions to problems, and communicate both internally and externally with a high level of professionalism and confidentiality. As the Virtual Assistant you will report to the CEO and support the executive team in scheduling and follow-ups of tiered-level leadership meetings. You will need to work with a strong balance of openness and confidentiality as this role will maintain interactions both internally with leadership and private equity group, as well as, externally with customers.\r\nResponsibilities\r\nScheduling meetings and maintaining agendas for board, executive, and department leadership meetings\r\nCapturing key meeting notes and distributing follow-ups\r\nAssist CEO in general calendaring and travel logistics\r\nAssist C-suit with miscellaneous ad-hoc project and tasks\r\nPrioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day to day engagements\r\nSourcing and interviewing of potential external partners (speakers, trainers, etc)\r\nRequirements\r\nFamiliarity with Asana or the ability to learn a new project management tool\r\nFamiliarity with Slack or the ability to learn a new communication platform\r\nFamiliarity with Microsoft office suite\r\n4 years' experience in administrative role reporting directly to upper management.\r\nSuperb written and verbal communication skills.\r\nStrong time-management skills and the ability to organize and coordinate multiple projects at once.\r\nFlexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge\r\nAbility to keep company confidences\r\nDesired skills\r\nAbility to keep information, tasks, and follow-ups organized\r\nAbility to maintain confidential information\r\nRobust and flexible problem-solving skills\r\nAbility to work independently and execute projects with minimal direction\r\nExperience\r\n1 2 years' experience managing Executive Assistant type tasks virtually\r\nWork Model: Remote position, able to work in the office but not mandated (Brooklyn, NY). Attend mandatory quarterly company meetings in-person at New York City HQ (paid for by the company).\r\nAdditional job requirement: This job position requires in-person work as stated above, and therefore as company policy, you must be fully vaccinated against the COVID-19 virus. Proof of vaccination will be requested before your first in-person work assignment.\r\nHere are just a few elements of our culture that you can look forward to\r\nAn inclusive environment amplifies our employees' voices in fundamental conversations\r\nA staff of ambitious people who want to set roots down with us and advance in their career\r\nOngoing Diversity, Equity & Inclusion training\r\nVolunteer and mentorship opportunities with various NYC-based organizations\r\nA safe space to let your ideas be heard and truly make an impact in the type of day-to-day you have always wanted\r\nSustainability initiatives like composting, recycling and clean energy - and pursuing B-Corp certification!\r\nShared core values among staff who are passionate about what they do\r\nHealth, dental, vision and life insurance\r\n401(k) matching\r\nShort and long-term disability\r\nPaid parental leave\r\nQuarterly product allowance + product discount (70% off!)\r\nJ-18808-Ljbffr","datePosted":"2026-04-09T09:12:46.813Z","dateModified":"2026-04-09T09:12:46.813Z","hiringOrganization":{"@type":"Organization","name":"Jobcertify","sameAs":"https://jobsearcher.com"},"jobLocationType":"TELECOMMUTE","applicantLocationRequirements":{"@type":"Country","name":"US"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Seattle","addressRegion":"WA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"fa393afefa413cfd17fa46cc"},"url":"https://jobsearcher.com/jobs/fa393afefa413cfd17fa46cc"}}