Administrative Assistant Part-Time

Position SummaryIrvine & Company is seeking a part-time Administrative Assistant who thrives in a fast-paced, highly social office and isn’t afraid to wear many hats. This long-term role is central to creating a positive, welcoming environment—you’ll set the tone for the office by supporting clients and staff with energy, professionalism, and a “jump in and get it done” attitude. No two days are the same, and you will handle many tasks from managing calls, calendars, email, party planning, catering management, running errands, and keeping daily operations flowing smoothly. The position also includes practical responsibilities such as maintaining kitchen and shared spaces, recycling, and occasional cleanup.Located in Gateway on 102nd (easy I-205 access with secure parking), this medium-sized, long-established professional firm offers a supportive and enjoyable workplace with great people. Responsibilities:Client & Office ExperienceAnswer and direct incoming phone calls; manage calendars, appointments, and correspondenceGreet clients, vendors, and visitors; maintain a polished, professional lobby and conference areasEvents & CoordinationCoordinate firm events, including party planning, catering, recruiting events, trade showsSupport meetings and trainings by scheduling, organizing, and preparing materialsOffice OperationsOpen and close the office; help maintain overall organization, cleanliness, and appearanceManage mail operations, including incoming/outgoing mail, deposits, postage, and deliveriesRun office and partner errands; handle purchasing of supplies, groceries, and miscellaneous itemsMaintain office equipment (copiers, printers)Administrative SupportPerform administrative tasks such as document scanning, report and proposal processing, and data entryProvide day-to-day support to staff, including scheduling and conference room setupAssist with general technical and administrative needsFacility & Team SupportMaintain kitchen areas, including stocking, cleaning, dishwashing, and monitoring supplies; handle occasional garbage and recycling dutiesComplete ad hoc projects and provide backup coverage for other administrative team members as neededRequirements:Criminal Background checkAble to climb stairs often and lift 40 lbs. safelyA reliable, insured vehicle is required for errands like shopping and meal pickupsQualifications:Minimum 18 years of ageMust have client serving experience whether in an office setting, service industry, healthcare, or otherBasic Microsoft Office experience: Email, Calendar, Word, ExcelWilling to get your “hands dirty”A can-do attitude!Compensation and BenefitsThe role is part-time (25–28 hours/week, on-site) with potential for more during peak seasons, starting at $22–$25/hour, and includes part-time benefits such as 50% employer-paid health insurance, life insurance, and a 5% contribution to the 401(k).Office is casual attire and dog friendly.Please use the “Apply” button to get started.