{"schemaVersion":"jobsearcher.job.v1","id":"fa21100110ec4b41bdd876a2","url":"https://jobsearcher.com/jobs/fa21100110ec4b41bdd876a2","canonicalUrl":"https://jobsearcher.com/jobs/fa21100110ec4b41bdd876a2","title":"Project Coordinator","description":"Company Description\nSince 1934, Rossi Builders has been a recognized leader in San Francisco construction. We deliver successful construction solutions and customer value through superior effort and exceptional communication. Our longstanding history underscores our commitment to quality, safety, and client satisfaction.\nAt Rossi Builders, our values of Empathy, Responsiveness, Communication, and Humility guide every project and relationship. We believe that understanding our clients and teams, being proactive and responsive, maintaining open and honest communication, and leading with humility are the foundation of our success. We are proud to serve the San Francisco Bay Area with top-tier construction services.\n\nRole Description\nRossi Builders is seeking a full-time, on-site Project Coordinator in the San Francisco Bay Area. The Project Coordinator is the operational hub for the project team. You’ll support Project Managers, Superintendents, Estimators, and Accounting by driving document control, procurement administration, schedule & meeting logistics, compliance tracking, and closeout deliverables. Your work ensures our projects move efficiently from preconstruction through closeout with accurate records, timely submittals/RFIs, and well-organized communication across owners, designers, and subcontractors. This role combines operational support with contract administration and professional judgment, ensuring projects adhere to our requirements.\nPosition Summary & Primary Responsibilities\n\nPrepares and maintains start-up packages, submittal binders, project documentation including but not limited to: Requests for Information (RFIs), submittal logs, insurance documentation, and bid invitations.\nEvaluate subcontractor and vendor qualifications and recommend approval or corrective actions based on contract terms and company policy.\nDraft and review contracts, master service agreements (MSAs), and work authorizations in alignment with company standards and client requirements.\nIssue work authorizations and commitments within delegated authority, verifying costs and project schedule to client contract.\nMaintain accurate records of client and subcontractor agreements and change orders; ensure timely routing and approvals. Prepare meeting agendas, capture decisions, and distribute actionable summaries to stakeholders.\nCoordinates material requisitions, delivery of project documents, and expedites items as needed to meet project schedules.\nOversight of document control in Procore and Sage 300, ensuring data accuracy and timely updates.\nPrepares proposal booklets, start-up packages, punch lists, and closeout documents.\nProvides estimating support by soliciting subcontractor/vendor quotes and assisting with changing addendum pricing.\nOrganizes project archives and ensures accurate recordkeeping.\nApply SOPs while exercising independent judgment to resolve ambiguities and recommend solutions to PMs and leadership.\nSupport monthly billing packages, lien releases, and insurance compliance documentation.\nCollaborate with Accounting on vendor setup and invoice reconciliation.\nAssemble O&M manuals, warranties, and final as-built documentation; ensure contractual closeout deliverables are met.\nArchive project records per company SOP for audit readiness. Other duties as assigned.\nBasic Qualifications\n\n3–5+ years in commercial construction administration, contract management, or equivalent coordination experience in similar industries.\nAA/BA in Construction Management, Business, or related field preferred.\nStrong analytical ability, attention to detail, and capacity to exercise discretion on matters of significance.\nOffice-based unless certain projects may require working from a jobsite to meet client needs.\nValid driver’s license and the ability to report to the office daily.\nPreferred Qualifications\n\nProficiency with Sage 300, Procore, Bluebeam, and MS Office; ability to interpret drawings/specs and contract language. Experience preparing and reviewing start-up and close-out documentation.\nStrong organizational skills with attention to detail.\nDemonstrated ability to collaborate with diverse project teams and subcontractors.","company":"Rossibuilders","rawCompany":"rossibuilders","city":"Millbrae","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-08-04T19:05:17.459Z","occupations":[{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"},{"code":"11-9021.00","title":"Construction Managers","slug":"construction-managers"},{"code":"47-1011.00","title":"First-Line Supervisors of Construction Trades and Extraction Workers","slug":"first-line-supervisors-of-construction-trades-and-extraction-workers"}],"industries":[{"code":"236220","title":"Commercial and Institutional Building Construction","slug":"commercial-and-institutional-building-construction"},{"code":"238990","title":"All Other Specialty Trade Contractors","slug":"all-other-specialty-trade-contractors"},{"code":"238190","title":"Other Foundation, Structure, and Building Exterior Contractors","slug":"other-foundation-structure-and-building-exterior-contractors"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Project Coordinator","description":"Company Description\nSince 1934, Rossi Builders has been a recognized leader in San Francisco construction. We deliver successful construction solutions and customer value through superior effort and exceptional communication. Our longstanding history underscores our commitment to quality, safety, and client satisfaction.\nAt Rossi Builders, our values of Empathy, Responsiveness, Communication, and Humility guide every project and relationship. We believe that understanding our clients and teams, being proactive and responsive, maintaining open and honest communication, and leading with humility are the foundation of our success. We are proud to serve the San Francisco Bay Area with top-tier construction services.\n\nRole Description\nRossi Builders is seeking a full-time, on-site Project Coordinator in the San Francisco Bay Area. The Project Coordinator is the operational hub for the project team. You’ll support Project Managers, Superintendents, Estimators, and Accounting by driving document control, procurement administration, schedule & meeting logistics, compliance tracking, and closeout deliverables. Your work ensures our projects move efficiently from preconstruction through closeout with accurate records, timely submittals/RFIs, and well-organized communication across owners, designers, and subcontractors. This role combines operational support with contract administration and professional judgment, ensuring projects adhere to our requirements.\nPosition Summary & Primary Responsibilities\n\nPrepares and maintains start-up packages, submittal binders, project documentation including but not limited to: Requests for Information (RFIs), submittal logs, insurance documentation, and bid invitations.\nEvaluate subcontractor and vendor qualifications and recommend approval or corrective actions based on contract terms and company policy.\nDraft and review contracts, master service agreements (MSAs), and work authorizations in alignment with company standards and client requirements.\nIssue work authorizations and commitments within delegated authority, verifying costs and project schedule to client contract.\nMaintain accurate records of client and subcontractor agreements and change orders; ensure timely routing and approvals. Prepare meeting agendas, capture decisions, and distribute actionable summaries to stakeholders.\nCoordinates material requisitions, delivery of project documents, and expedites items as needed to meet project schedules.\nOversight of document control in Procore and Sage 300, ensuring data accuracy and timely updates.\nPrepares proposal booklets, start-up packages, punch lists, and closeout documents.\nProvides estimating support by soliciting subcontractor/vendor quotes and assisting with changing addendum pricing.\nOrganizes project archives and ensures accurate recordkeeping.\nApply SOPs while exercising independent judgment to resolve ambiguities and recommend solutions to PMs and leadership.\nSupport monthly billing packages, lien releases, and insurance compliance documentation.\nCollaborate with Accounting on vendor setup and invoice reconciliation.\nAssemble O&M manuals, warranties, and final as-built documentation; ensure contractual closeout deliverables are met.\nArchive project records per company SOP for audit readiness. Other duties as assigned.\nBasic Qualifications\n\n3–5+ years in commercial construction administration, contract management, or equivalent coordination experience in similar industries.\nAA/BA in Construction Management, Business, or related field preferred.\nStrong analytical ability, attention to detail, and capacity to exercise discretion on matters of significance.\nOffice-based unless certain projects may require working from a jobsite to meet client needs.\nValid driver’s license and the ability to report to the office daily.\nPreferred Qualifications\n\nProficiency with Sage 300, Procore, Bluebeam, and MS Office; ability to interpret drawings/specs and contract language. Experience preparing and reviewing start-up and close-out documentation.\nStrong organizational skills with attention to detail.\nDemonstrated ability to collaborate with diverse project teams and subcontractors.","datePosted":"2026-08-04T19:05:17.459Z","dateModified":"2026-08-04T19:05:17.459Z","hiringOrganization":{"@type":"Organization","name":"Rossibuilders","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Millbrae","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"fa21100110ec4b41bdd876a2"},"url":"https://jobsearcher.com/jobs/fa21100110ec4b41bdd876a2"}}