{"schemaVersion":"jobsearcher.job.v1","id":"f9e5c23aaa79daa06e3d4eb3","url":"https://jobsearcher.com/jobs/f9e5c23aaa79daa06e3d4eb3","canonicalUrl":"https://jobsearcher.com/jobs/f9e5c23aaa79daa06e3d4eb3","title":"Operations Coordinator","description":"Job Overview\nWe are seeking an experienced and detail-oriented Operations Coordinator to become the “business glue” that keeps production, clients, vendors, and admin moving. This role is responsible for helping keep projects, systems, communication, and administrative functions running smoothly across the business.\nThe ideal candidate is tech-savvy, process-oriented, and comfortable managing multiple responsibilities including CRM management, project coordination, AR/AP support, recruiting/onboarding, and basic marketing support. This person will work closely with leadership and become a key operational support role within the company.\nResponsibilities\n1. Jobber Systems Management\nBecome the internal expert on the company CRM (Jobber currently) and operational systems\nMaintain accurate lead, customer, and project records\nManage pipeline updates, task tracking, workflows, and automation\nHelp to create, improve, and maintain company processes and system organization\nEnsure project files, photos (through Company Cam), notes, and documentation remain organized and up to date\nAssist with reporting and tracking operational KPIs\n2. Project Coordination\nAssist with scheduling projects, meetings, and appointments\nCoordinate communication between clients, subcontractors, vendors, and internal team members\nTrack project milestones, selections, material deliveries, and follow-ups\nHelp maintain project schedules and documentation\nWork alongside project manager(s) and leadership with administrative coordination\nAssist in ensuring change orders, approvals, and project communication are properly documented\n3. Accounts Receivable / Accounts Payable Support\nPrepare and send invoices – per company policy\nTrack outstanding invoices and follow up on receivables\nAssist with bill entry and vendor coordination\nOrganize receipts, purchase records, and job-related financial documentation\nCoordinate with bookkeeping/accounting partners as needed\nHelp maintain organized financial records and documentation by utilizing the QuickBooks system\n4. Recruiting & Onboarding\nPost and manage job listings\nScreen applicants and coordinate interviews\nAssist with hiring and onboarding paperwork\nHelp maintain employee files and onboarding checklists\nCoordinate orientation scheduling and training materials\nSupport company hiring and staffing initiatives\n5. Marketing & Client Experience Support\nAssist with social media posting and project updates\nHelp collect customer reviews and testimonials\nOrganize before-and-after project photos and marketing content\nSupport email communication and customer follow-up initiatives\nHelp maintain professional and organized customer experience throughout projects\n6. All other duties as assigned by management\nSkills\nHighschool Diploma or GED Equivalent is required\nLeadership, Accountability, Management\nAbility to manage and instill company processes\nCoordinate schedules for in-house technicians, subcontractors, and vendors\nExperience in project financials – budget management\nSelf-starter with strong problem-solving abilities\nAbility to maintain positive relationships with trade partners, employees and customers\nCoordination with Labor force on projects\nValidating Schedule Progression\nComplete project documentation, including schedules, reports, and close – out paperwork\nMaintaining client expectations and satisfaction\nAvailability between the hours of 7 AM and 5 PM\nProficient with Microsoft Office and/or Google Workspace\nHigh attention to detail and follow-through\nJoin us as an Operations Coordinator if you’re ready to bring energy into every task you undertake! Your proactive mindset will help us elevate our operational excellence while fostering a positive workplace culture built on teamwork and efficiency.\nPay: $40,000.00 - $45,000.00 per year\nBenefits:\n401(k)\nDental insurance\nFlexible schedule\nHealth insurance\nPaid time off\nVision insurance\nWork Location: Hybrid remote in Holt, MI 48842","company":"Mint Construction","rawCompany":"mint construction","city":"Holt","state":"MI","isRemote":false,"isActive":false,"createdAt":"2026-08-05T01:27:33.482Z","occupations":[{"code":"13-1199.00","title":"Business Operations Specialists, All Other","slug":"business-operations-specialists-all-other"},{"code":"11-1021.00","title":"General and Operations Managers","slug":"general-and-operations-managers"},{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"}],"industries":[{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"561499","title":"All Other Business Support Services","slug":"all-other-business-support-services"},{"code":"561990","title":"All Other Support Services","slug":"all-other-support-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Operations Coordinator","description":"Job Overview\nWe are seeking an experienced and detail-oriented Operations Coordinator to become the “business glue” that keeps production, clients, vendors, and admin moving. This role is responsible for helping keep projects, systems, communication, and administrative functions running smoothly across the business.\nThe ideal candidate is tech-savvy, process-oriented, and comfortable managing multiple responsibilities including CRM management, project coordination, AR/AP support, recruiting/onboarding, and basic marketing support. This person will work closely with leadership and become a key operational support role within the company.\nResponsibilities\n1. Jobber Systems Management\nBecome the internal expert on the company CRM (Jobber currently) and operational systems\nMaintain accurate lead, customer, and project records\nManage pipeline updates, task tracking, workflows, and automation\nHelp to create, improve, and maintain company processes and system organization\nEnsure project files, photos (through Company Cam), notes, and documentation remain organized and up to date\nAssist with reporting and tracking operational KPIs\n2. Project Coordination\nAssist with scheduling projects, meetings, and appointments\nCoordinate communication between clients, subcontractors, vendors, and internal team members\nTrack project milestones, selections, material deliveries, and follow-ups\nHelp maintain project schedules and documentation\nWork alongside project manager(s) and leadership with administrative coordination\nAssist in ensuring change orders, approvals, and project communication are properly documented\n3. Accounts Receivable / Accounts Payable Support\nPrepare and send invoices – per company policy\nTrack outstanding invoices and follow up on receivables\nAssist with bill entry and vendor coordination\nOrganize receipts, purchase records, and job-related financial documentation\nCoordinate with bookkeeping/accounting partners as needed\nHelp maintain organized financial records and documentation by utilizing the QuickBooks system\n4. Recruiting & Onboarding\nPost and manage job listings\nScreen applicants and coordinate interviews\nAssist with hiring and onboarding paperwork\nHelp maintain employee files and onboarding checklists\nCoordinate orientation scheduling and training materials\nSupport company hiring and staffing initiatives\n5. Marketing & Client Experience Support\nAssist with social media posting and project updates\nHelp collect customer reviews and testimonials\nOrganize before-and-after project photos and marketing content\nSupport email communication and customer follow-up initiatives\nHelp maintain professional and organized customer experience throughout projects\n6. All other duties as assigned by management\nSkills\nHighschool Diploma or GED Equivalent is required\nLeadership, Accountability, Management\nAbility to manage and instill company processes\nCoordinate schedules for in-house technicians, subcontractors, and vendors\nExperience in project financials – budget management\nSelf-starter with strong problem-solving abilities\nAbility to maintain positive relationships with trade partners, employees and customers\nCoordination with Labor force on projects\nValidating Schedule Progression\nComplete project documentation, including schedules, reports, and close – out paperwork\nMaintaining client expectations and satisfaction\nAvailability between the hours of 7 AM and 5 PM\nProficient with Microsoft Office and/or Google Workspace\nHigh attention to detail and follow-through\nJoin us as an Operations Coordinator if you’re ready to bring energy into every task you undertake! Your proactive mindset will help us elevate our operational excellence while fostering a positive workplace culture built on teamwork and efficiency.\nPay: $40,000.00 - $45,000.00 per year\nBenefits:\n401(k)\nDental insurance\nFlexible schedule\nHealth insurance\nPaid time off\nVision insurance\nWork Location: Hybrid remote in Holt, MI 48842","datePosted":"2026-08-05T01:27:33.482Z","dateModified":"2026-08-05T01:27:33.482Z","hiringOrganization":{"@type":"Organization","name":"Mint Construction","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Holt","addressRegion":"MI","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"f9e5c23aaa79daa06e3d4eb3"},"url":"https://jobsearcher.com/jobs/f9e5c23aaa79daa06e3d4eb3"}}