Administrative Assistant 3 (PCN 251256)

Job DescriptionATTENTION ALASKA RESIDENTS ONLY!The Department of Transportation and Public Facilities (DOT&PF), Northern Region Support Services, is looking for an Administrative Assistant 3 to help usKeep Alaska Moving!What You Will Be DoingJoin a team that helps build Alaska’s future. As the Northern Region Recruitment Coordinator, you will play a key role in attracting talented professionals who support the planning, construction and maintenance of Alaska’s transportation infrastructure.In This Role, You WillLead and coordinate recruitment efforts from job posting through onboarding, helping candidates successfully navigate the hiring process.Serve as a trusted resource for hiring managers, applicants, and employees by providing guidance and support throughout recruitment and onboarding activities.Create a positive and welcoming candidate experience that reflects the Department’s commitment to public service and employee success.Manage multiple recruitment projects simultaneously while maintaining accuracy, confidentiality, and compliance with employment laws, policies, and collective bargaining agreements.Identify opportunities to improve the hiring and onboarding processes to help the Department attract and retain a highly qualified workforce.Our Organization, Mission, And CultureThe State of Alaska Department of Transportation and Public Facilities’ mission is to Keep Alaska Moving. We are working toward a modern, adaptable, flexible transportation system that will be resilient as we tackle our challenges. We believe collaboration, communication, and coordination increase our ability to succeed. Creating teams that are focused on results, working together, and leveraging resources across our department, with community and private sector partnerships, increases our ability to accomplish our mission and serve Alaskans.The Benefits Of Joining Our TeamJoining the Alaska Department of Transportation & Public Facilities (DOT&PF) offers an array of benefits, with career growth opportunities at the forefront. As an integral part of Alaska's infrastructure development and maintenance, DOT&PF provides employees with a dynamic and diverse work environment where they can continually enhance their skills and climb the career ladder. The department values professional development, offering training programs and mentorship opportunities to help individuals expand their expertise and advance in their chosen fields. With the vast and unique challenges of Alaska's geography and climate, employees can work on groundbreaking projects that contribute to the state's growth, making the DOT&PF an ideal choice for those seeking a fulfilling and evolving career in transportation and public facilities.The State of Alaska has a generous benefits package and an excellent retirement plan. Please see here for more information: https://doa.alaska.gov/dop/workplace/benefits/.The DOT&PF core values are integrity, excellence, and respect. We support an environment focused on teamwork and collaboration to achieve results. We succeed in achieving our transportation mission through building credibility with our customers, stakeholders, and the public. A successful candidate will have sound judgment, decision-making, and a strong ethical and professional conduct history.The Working Environment You Can ExpectThis position is centrally located in Fairbanks at the DOT&PF office on Peger Road, providing convenient access to many of the community’s amenities. Our office environment fosters collaboration, teamwork, and professional growth in a supportive and team-oriented atmosphere. Employees enjoy a workplace culture that values knowledge sharing, problem-solving, and mutual support. The Fairbanks location also serves as a hub for a variety of transportation and infrastructure projects, offering employees the opportunity to contribute to meaningful work that supports communities throughout Northern Alaska.Who We Are Looking ForTo view the general description and example of duties for positions please go to the following link: Class Specifications | Workplace Alaska (governmentjobs.com)Please provide detailed descriptions of your duties in the “Work Experience” section, clearly outlining how your skills and experience align with the minimum qualifications and competencies listed below.** To be successful in this position, the selected applicant will possess the following core competencies:Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately. Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.Attention to Detail: Is thorough when performing work and conscientious about attending to detail.Integrity/Honesty: Behaves in an honest, fair, and ethical manner. Shows consistency in words and actions. Model’s high standards of ethics.Minimum QualificationsOne year of experience performing journey-level technical duties in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 2, Accounting Technician 2, Human Resource Technician 2, and similar classes with the State of Alaska or the equivalent with another employer.ORTwo years of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year).ORTwo years of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.ORTwo years of any combination of post-secondary education, vocational education, and/or entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.) The required experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.Additional Required InformationNOTE: PLEASE READ THE FOLLOWING CAREFULLY**At time of interview, applicants are requested to submit (if not already attached to your application):Three (3) professional references, including name, job title, and current phone numbers. Copy of academic transcripts (unofficial are okay, please ensure that the institution name/URL is listed on the transcript) if using education to verify that you meet the minimum qualifications.ALASKA RESIDENTS ONLYPlease be sure to check our residency definition to determine if you qualify.EDUCATIONTo verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application or provided at the time of interview; if not, transcripts will be required before employment.SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATIONEducation completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.Work ExperienceIf using work experience not already documented in your application, also provide the employer’s name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported, and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.EEO STATEMENTThe State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.Contact InformationFor specific information about this position, please contact the hiring manager at the following:Name: Deborah Yeager, Administrative Operations Manager 1Phone: (907) 451-5301Email: deborah.yeager@alaska.govCareers With The State Of Alaska Offer MANY BenefitsThe following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits. (Please note this video is specifically designed for new State Employees.)Insurance Benefits Health insurance, which includes employer contributions toward medical/vision/dentalThe following employee groups are under AlaskaCare Benefits administered by the State: See https://drb.alaska.gov/help/plans.html for additional information.AVTEC Confidential Correctional Officers Marine Engineers Mt. Edgecumbe Teachers Supervisory Unlicensed Vessel Personnel/Inland Boatman's Union Exempt employees (not covered by collective bargaining) The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.General Government Labor, Trades and Crafts Public Safety Employees Association Masters, Mates & Pilots Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)Optional Insurance Benefits Group-based insurance premiums forTerm life (employee, spouse or qualified same sex partner, and dependents) Long-term and short-term disability Accidental Death and Dismemberment Long-term care (self and eligible family members) Supplemental Survivor Benefits Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expensesRetirement BenefitsMembership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS) Matching employer contribution into a defined contribution program (new employees) Employer contribution into a defined benefit or defined contribution program (current employees) Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security Option to enroll in the Alaska Deferred Compensation Program Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment optionsSee https://drb.alaska.gov/retiree/ for additional informationPaid Leave & Other BenefitsPersonal leave with an accrual rate increase based on time served Twelve (12) paid holidays a year