Seasonal Alumni Event Coordinator

Position SummaryThe Seasonal Alumni Event Coordinator plays a vital role in bringing alumni events to life through detailed planning, organization, creativity, and excellent customer service. This is a perfect opportunity for someone who enjoys meaningful work without a year-round commitment. The position supports major alumni events—including Homecoming in October and the Golden Grads Celebration in May—and works closely with the Director of Alumni Engagement to ensure exceptional experiences for alumni and guests.Seasonal Work Periods – 20 hours a weekAugust 1 – October 31 (Fall Event Season / Homecoming)March 1 – May 31 (Spring Event Season / Golden Grads)Reports to: Director of Alumni EngagementDutiesAssist with planning, organizing, and executing alumni events (alumni events, on-campus gatherings, reginal meetups), with a strong focus on Homecoming and Golden Grads CelebrationAnticipate events and proactively solve problems before they ariseManage event details including timelines, registrations, guest lists, room setups, decor, signage, and materialsOn-site support during events, offering hospitality and assistance to alumni, guests and volunteers.Provide exceptional customer service to alumni, donors, guests, and campus partnersAssist with event setup, decorating, breakdown, and cleanupWork effectively both independently and as part of a collaborative teamUtilize database systems and computer software for event coordination and communicationMaintain detailed records and follow established processes with accuracyAssist with miscellaneous alumni-related projects as assigned – prepare and mail alumni gifts, order Gideon Bibles in memory of alumni who have passed, updating records in database.Desired QualitiesCommitment to the mission of Bryan College and the integration of Christian faith in work and community lifeStrong interpersonal skills, demonstrating hospitality and professionalismFlexible work schedule except during event periods – specifically the first weeks of October and May. Weekends during those two weeks will be required.Self-starter with the ability to anticipate needs and take initiativeOutstanding organizational and time-management skillsStrong attention to detailDatabase and computer proficiencyCreative eye for event décor and presentationExcellent customer service and communication skillsTeam-oriented attitude with the ability to work independentlyFlexible schedule, including availability for occasional evenings and weekends during event seasonAbility to lift 30 pounds and actively assist with event setup and teardown decorations (not tables & chairs)Perform general office tasks as assignedActive, hands-on role involving standing, walking, bending, lifting, decorating, and moving suppliesIndoor and outdoor event environmentsMust be comfortable in a fast-paced event settingOther InformationThis Is An Ideal Position For Someone WhoLoves event planning and creative workEnjoys meaningful connection with peopleWants a seasonal position without year-round commitmentThrives in a faith-based, mission-driven communityAbout Bryan CollegeFounded in 1930 with the motto Christ Above All, Bryan College is committed to educating students to become servants of Christ who to make a difference in today’s world. This position directly contributes to extending that mission into the alumni community by supporting relationships and programs that reflect Christian hospitality, encouragement, and connection.