{"schemaVersion":"jobsearcher.job.v1","id":"f731cbbcea4f0c6468eb87e0","url":"https://jobsearcher.com/jobs/f731cbbcea4f0c6468eb87e0","canonicalUrl":"https://jobsearcher.com/jobs/f731cbbcea4f0c6468eb87e0","title":"Project Administrative Assistant","description":"Summary:\nThe Project Administrative Assistant provides administrative, documentation, and project tracking support to the Project Management team. This position is responsible for maintaining project records, managing project lists, coordinating document control processes, and ensuring accurate and timely project information is available to internal and external stakeholders.\nThis position serves as a central resource for project documentation and administrative support, helping ensure project data is organized, current, and compliant with company standards. This role enables project managers and technical staff to focus on project execution by maintaining project records, tracking deliverables, and supporting day-to-day project administration activities.\nAccountabilities:\nUphold the Select Engineering Core Values: Integrity, Honesty, Teamwork, and Quality\nMaintain and update project tracking logs, project lists, and project management databases\nCreate, organize, and maintain project files and records in accordance with company standards\nSupport project setup, project closeout, and document retention processes\nEnsure project documentation is complete, accurate, and properly filed\nMaintain document version control and ensure latest revisions are filed and accessible\nTrack project deliverables, deadlines, and milestone dates\nPrepare and distribute project reports, status summaries, and documentation packages\nCoordinate document reviews, approvals, and transmittals with stakeholders\nMaintain project-related correspondence and records\nSchedule, attend, and coordinate internal and external project meetings\nPrepare agendas, record meeting minutes, and distribute action items\nAssist project managers and project team members with administrative support as requested\nCoordinate project communications among team members and stakeholders\nIdentify discrepancies in project records and resolve issues with project managers\nPerform other duties as assigned by the Director of Project Management\nEnsure team members have the tools, supplies, and information needed to execute tasks on time.\nProcess expense reports.\nBehaviors, Abilities, Skills, and Knowledge:\nPerform at the highest level of accuracy and professionalism\nHigh capability to manage multiple tasks, prioritize conflicting deadlines, and adapt quickly in a fast-paced environment\nAbility to work independently, be self-motivated and energetic Experience tracking timelines and managing team schedules\nExceptional verbal and written communication are critical to act as the liaison between the project manager, team members, and clients\nAbility to meet strict deadlines and stay calm under pressure.\nStrong working knowledge of project management and construction software (Primavera P6, Procore, Bluebeam, or MS Project) and MS Office suite.\nAbility to proactively evaluate problems and propose practical solutions\nDemonstrate excellent organizational and time-management skills\nExperience/Education Requirements:\nBachelor’s degree in Business Administration, Management, or a closely related field.\n2 - 5 years of experience in project coordination, project administration, or construction management.\nOperational Requirements:\nSitting at a computer for up to eight (9) hours or longer per day in an office\nAbility to communicate clearly, professionally and diplomatically, both verbally and in writing\nAbility to lift, push, and/or pull 50 pounds\nAbility to handle multiple things at once; i.e. telephones, greet customers, etc.\nAbility to sort and distribute mail\nMust be safety conscious\nMust have legal driver license for at least a passenger car and light truck\nMust be able to drive a car or light truck\nMust be able to operate a cellular phone\nMust be able to read, compose, and understand complex documents in English\nMust be able to be clearly understood in person and over the phone in English\nMust be able to create easily understandable, professional, and accurate documents and e-mails\nWe are an at-will and an equal-opportunity employer. We perform drug testing and background checks on all employees.\nBenefits:\n401(k)\n401(k) matching\nDental insurance\nEmployee assistance program\nFlexible spending account\nHealth insurance\nLife insurance\nPaid time off\nVision insurance\nWork Location: In person","company":"Select Engineering","rawCompany":"select engineering","city":"Tulsa","state":"OK","isRemote":false,"isActive":false,"createdAt":"2026-08-03T21:29:06.898Z","occupations":[{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"}],"industries":[{"code":"236220","title":"Commercial and Institutional Building Construction","slug":"commercial-and-institutional-building-construction"},{"code":"237990","title":"Other Heavy and Civil Engineering Construction","slug":"other-heavy-and-civil-engineering-construction"},{"code":"238990","title":"All Other Specialty Trade Contractors","slug":"all-other-specialty-trade-contractors"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Project Administrative Assistant","description":"Summary:\nThe Project Administrative Assistant provides administrative, documentation, and project tracking support to the Project Management team. This position is responsible for maintaining project records, managing project lists, coordinating document control processes, and ensuring accurate and timely project information is available to internal and external stakeholders.\nThis position serves as a central resource for project documentation and administrative support, helping ensure project data is organized, current, and compliant with company standards. This role enables project managers and technical staff to focus on project execution by maintaining project records, tracking deliverables, and supporting day-to-day project administration activities.\nAccountabilities:\nUphold the Select Engineering Core Values: Integrity, Honesty, Teamwork, and Quality\nMaintain and update project tracking logs, project lists, and project management databases\nCreate, organize, and maintain project files and records in accordance with company standards\nSupport project setup, project closeout, and document retention processes\nEnsure project documentation is complete, accurate, and properly filed\nMaintain document version control and ensure latest revisions are filed and accessible\nTrack project deliverables, deadlines, and milestone dates\nPrepare and distribute project reports, status summaries, and documentation packages\nCoordinate document reviews, approvals, and transmittals with stakeholders\nMaintain project-related correspondence and records\nSchedule, attend, and coordinate internal and external project meetings\nPrepare agendas, record meeting minutes, and distribute action items\nAssist project managers and project team members with administrative support as requested\nCoordinate project communications among team members and stakeholders\nIdentify discrepancies in project records and resolve issues with project managers\nPerform other duties as assigned by the Director of Project Management\nEnsure team members have the tools, supplies, and information needed to execute tasks on time.\nProcess expense reports.\nBehaviors, Abilities, Skills, and Knowledge:\nPerform at the highest level of accuracy and professionalism\nHigh capability to manage multiple tasks, prioritize conflicting deadlines, and adapt quickly in a fast-paced environment\nAbility to work independently, be self-motivated and energetic Experience tracking timelines and managing team schedules\nExceptional verbal and written communication are critical to act as the liaison between the project manager, team members, and clients\nAbility to meet strict deadlines and stay calm under pressure.\nStrong working knowledge of project management and construction software (Primavera P6, Procore, Bluebeam, or MS Project) and MS Office suite.\nAbility to proactively evaluate problems and propose practical solutions\nDemonstrate excellent organizational and time-management skills\nExperience/Education Requirements:\nBachelor’s degree in Business Administration, Management, or a closely related field.\n2 - 5 years of experience in project coordination, project administration, or construction management.\nOperational Requirements:\nSitting at a computer for up to eight (9) hours or longer per day in an office\nAbility to communicate clearly, professionally and diplomatically, both verbally and in writing\nAbility to lift, push, and/or pull 50 pounds\nAbility to handle multiple things at once; i.e. telephones, greet customers, etc.\nAbility to sort and distribute mail\nMust be safety conscious\nMust have legal driver license for at least a passenger car and light truck\nMust be able to drive a car or light truck\nMust be able to operate a cellular phone\nMust be able to read, compose, and understand complex documents in English\nMust be able to be clearly understood in person and over the phone in English\nMust be able to create easily understandable, professional, and accurate documents and e-mails\nWe are an at-will and an equal-opportunity employer. We perform drug testing and background checks on all employees.\nBenefits:\n401(k)\n401(k) matching\nDental insurance\nEmployee assistance program\nFlexible spending account\nHealth insurance\nLife insurance\nPaid time off\nVision insurance\nWork Location: In person","datePosted":"2026-08-03T21:29:06.898Z","dateModified":"2026-08-03T21:29:06.898Z","hiringOrganization":{"@type":"Organization","name":"Select Engineering","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Tulsa","addressRegion":"OK","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"f731cbbcea4f0c6468eb87e0"},"url":"https://jobsearcher.com/jobs/f731cbbcea4f0c6468eb87e0"}}