Seasonal Media Coordinator & Administrative Support Specialist

The Montgomery County Agricultural Fair is seeking a highly organized, energetic, and professional Seasonal Media Coordinator & Administrative Support Specialist to support media relations, event operations, publicity coordination, and front-office administration during Fair preparation and Fair Week activities. This is a seasonal position from approximately early June through the end of August.This role is ideal for someone who thrives in a fast-paced event environment, enjoys working with media and the public, and can effectively balance communications, logistics, and administrative responsibilities.Media CoordinatorManage publicity appearances for local news talent, including but not limited to WJLA TV live broadcasts and in-studio appearances. This will include coordinating on-site locations with the Event and Sponsorship Coordinator and Media Relations Agent as needed. Conduct/Supervise live broadcasts before and during Fair Week WJLA - News Channel 8 -ABC TV.Work with the Event and Sponsorship Coordinator to manage and schedule local talent participants on the Pepco Community Stage. o Meet local talent when they arrive, offer support as needed.Communicate with media outlets regarding on-site appearances to complete the following tasks before and then again as needed prior to their appearance at the Fair:o  Confirm details for media arrival.o  Arrange with the Event and Sponsorship Coordinator for tickets. o  Assign the correct entrance and parking with Event and Sponsorship Coordinator. o  Prepare media areas with needed tables, chairs etc. the day before when possible.o  Be on site when the media arrive, meet them upon arrival, escort them to the assigned location, and troubleshoot needs, (get tables, and chairs as needed).o  Organize talent and locations for any morning, day or evening TV broadcasts.o  Organize talent and locations for "Live View" spots beginning on opening Friday with on-air at 5am, 6am, 7am, 8am, 9am, 10am.o  Organize Fair contract talent as might be needed for WJLA studio shots.o  Contact, organize and meet with 4-H members to provide media opportunities.o  Organize the ABC7 promos for the current year.o Perform the duties as television, radio and media spokesman/interviews as needed/directed by the Executive Director.o  Develop press releases and Fair related information and distribute them to local TV, Radio, and print outlets in both English and Spanish.o   Support media personnel throughout their assigned appearance.o  Coordinate details with vendors and promoters (monster trucks, demo derby, etc.) to ensure media is handled properly when they arrive.o   Ensure security are aware of the media appearance and alert you when they arrive.o   Check up on Media during their assigned time.o   Develop and communicate a daily list of publicity-related activities for use at the 8:30 am morning staff meeting or other time as might be appropriate.o   Update appropriate staff of any changes to the daily promotional event schedule.o  Meet unexpected Media at gate during Fair and answer any questions, guide them around if needed, let them wander if needed.o   Provide media with the correct contacts, and provide interviews as needed.o Develop ticket packets with Event and Sponsorship Coordinator for media and see that they are distributed/received by appropriate individuals.o Coordinate and develop free advertising content for use in local papers including the Washington Post, HOCOMO.com and others. o  Creating Daily TV Ads/Signs at Ticketing in Canva.Office Operations AssistantAssist the Entry Office Coordinator and other staff members as needed. Assemble vendor packages with Event and Sponsorship Coordinator for Fair check-in.Work with Social Media Committee as needed.Help with the VIP program and Senior Day. Assist Event and Sponsorship Coordinator with vendors during check-in.Square support with POS and other tasks as needed. Set up the computer projector for use at 7:50 am on each of the 3 Saturday volunteer workdays before the fair.Assist with handing and collecting registration cards. Administrative SupportSupport front office operations as receptionist or other roles as needed                  Hand out & record membership passes         Print Life member ID’s                                             Run errands as needed                                   Order supplies and make purchases              Process transactions using a cash register and credit cards               Organize requests for maintenance Other duties as assigned