{"schemaVersion":"jobsearcher.job.v1","id":"f5eb877d7c4007f17ee2b0ef","url":"https://jobsearcher.com/jobs/f5eb877d7c4007f17ee2b0ef","canonicalUrl":"https://jobsearcher.com/jobs/f5eb877d7c4007f17ee2b0ef","title":"Executive Administration Manager","description":"Description\n\nThe Executive Administration Manager is a key leadership role responsible for ensuring the company’s administrative infrastructure, office operations, and executive support functions operate efficiently, professionally, and cost-effectively.\n\nThe primary responsibility of this position will be overseeing the full administration of our Headquarters in Tempe, AZ, ensuring the day-to-day operations run smoothly and employees are fully supported.\n\nThis role will also oversee office administration, procurement, vendor management, technology coordination, administrative systems, and operational expense management. The Executive Administration Manager will support the President and CFO by supporting executive meetings, optimizing internal workflows, implementing scalable systems, and helping position the business for continued growth.\n\nThe ideal candidate is highly organized, proactive, resourceful, and accountable, with strong attention to detail and the ability to manage multiple priorities while maintaining a high level of professionalism.\n\nKey Responsibilities\n\nOffice Operations\nOversee daytoday office administration and ensure the workplace operates efficiently and professionally.\nWork with contractors, vendors, and internal stakeholders to resolve issues and maintain project timelines.\nEnsure our Headquarters are always fully operational and ready for employees with minimal disruption to business operations.\nEstablish and maintain efficient office procedures, standards, and workflows.\nProcurement & Administrative Finance\nManage all officerelated purchasing and administrative procurement.\nEstablish and maintain relationships with office, facility, technology, and service vendors.\nObtain and evaluate quotes, negotiate pricing and contract terms, and ensure the company receives competitive value.\nMonitor vendor performance, service levels, renewals, and contractual obligations.\nMaintain appropriate purchasing controls and ensure expenditure is properly authorized and documented.\nCost management will be a key priority of this position.\nEstablish costeffective processes and purchasing practices across the organization.\nHR Support\nSupport the HR department with onboarding and offboarding actions, general HR administration, and related coordination.\nEnsure the HR system accurately reflects employee attendance, working with managers and HR to resolve discrepancies.\nAssist employees with logging into the HR system and troubleshoot basic access issues, escalating to HR or IT as needed.\n\nAdministrative Systems & Process Improvement\n\nImplement, maintain, and continuously improve administrative systems and processes.\nDevelop standardized procedures that improve efficiency, accountability, and consistency.\nIdentify operational inefficiencies and recommend practical solutions.\nEstablish systems for tracking administrative projects, purchases, contracts, expenses, and recurring obligations.\nEnsure important administrative information, documentation, and records are organized, accessible, and properly maintained.\nProvide administrative support for the company's CRM system and other software tools used across the company.\nExecutive Support\nWork closely with the President and CFO as a trusted administrative and operational partner.\nCoordinate executive meetings, appointments, travel logistics, and related administrative requirements.\nPrepare meeting materials, followups, and action items when appropriate.\nHelp leadership execute business optimization initiatives and ensure key administrative projects move forward.\nMaintain a high level of discretion and professionalism when handling confidential company and executive information.\nAnticipate leadership needs and proactively address issues before they become operational challenges.\nTechnology Management\nManage and coordinate daytoday administrative technology requirements.\nEnsure company devices, software, meetingroom technology, and virtual meeting tools are properly configured and operational.\nCoordinate technology vendors and internal or external IT resources to resolve issues.\nManage technologyrelated purchasing, installations, replacements, and upgrades.\nMaintain appropriate records of company technology assets and administrative equipment.\nHelp ensure employees have the tools and technology necessary to perform their roles effectively.\nLeadership & Accountability\nThis is an important leadership role with significant responsibility for the company's administrative infrastructure and operational efficiency.\nThe Executive Administration Manager is expected to demonstrate: o Ownership: Take responsibility for projects and outcomes from beginning to completion.\nAccountability: Establish clear priorities, deadlines, and follow-through. oProactivity: Identify issues and opportunities before they require executive intervention.\nCost consciousness: Treat company resources as if they were personal resources and consistently seek the best value. oOrganization: Maintain strong systems, documentation, timelines, and priorities.\nProfessionalism: Represent the company with a high level of professionalism when working with employees, executives, vendors, and external partners. oProblem-solving: Approach challenges with practical, solution-oriented thinking.\nConfidentiality: Exercise sound judgment when handling sensitive business and executive information.\nKey Performance Expectations\n\nSuccess in this position will be measured by the ability to:\n\nEnsure the office, technology, and administrative infrastructure operate reliably.\nProvide responsive and proactive support to the President, CFO, and leadership team.\nMaintain accurate attendance records within the HR system and ensure employees can reliably access the platform.\nContinuously identify opportunities to improve operational efficiency and support the company's growth.\nEstablish efficient and scalable administrative processes.\nImprove visibility and control over administrative and operational expenses.\nDeliver measurable cost savings through procurement, negotiations, and process improvements.\nMaintain strong vendor performance and relationships.\nQualifications & Skills\nBachelor’s degree in business administration, Operations, Management, or a related field preferred.\n35+ years of experience in office administration, operations, executive administration, procurement, or a related leadership role.\nDemonstrated experience managing facilities, vendors, or operational projects.\nStrong financial and costmanagement mindset.\nProven ability to negotiate pricing and vendor contracts.\nExcellent organizational and project management skills.\nStrong written and verbal communication skills.\nProficiency with Microsoft Office and business technology platforms.\nAbility to work independently while collaborating effectively with senior leadership.\nStrong judgment, discretion, attention to detail, and followthrough.\nAbility to manage multiple priorities in a fastpaced, growing organization.\nPosition Philosophy\n\nThis position is not limited to managing administrative tasks. The Executive Administration Manager is expected to be a business partner and operational leader who brings structure, accountability, efficiency, and cost discipline to the organization.\n\nWe have full confidence in your ability to drive this role forward with precision, professionalism, initiative, and accountability, while helping build the administrative foundation necessary to support the company's next stage of growth.","company":"Sin 360","rawCompany":"sin 360","city":"Tempe","state":"AZ","isRemote":false,"isActive":false,"createdAt":"2026-08-22T15:17:16.395Z","occupations":[{"code":"11-3012.00","title":"Administrative Services Managers","slug":"administrative-services-managers"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"}],"industries":[{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Administration Manager","description":"Description\n\nThe Executive Administration Manager is a key leadership role responsible for ensuring the company’s administrative infrastructure, office operations, and executive support functions operate efficiently, professionally, and cost-effectively.\n\nThe primary responsibility of this position will be overseeing the full administration of our Headquarters in Tempe, AZ, ensuring the day-to-day operations run smoothly and employees are fully supported.\n\nThis role will also oversee office administration, procurement, vendor management, technology coordination, administrative systems, and operational expense management. The Executive Administration Manager will support the President and CFO by supporting executive meetings, optimizing internal workflows, implementing scalable systems, and helping position the business for continued growth.\n\nThe ideal candidate is highly organized, proactive, resourceful, and accountable, with strong attention to detail and the ability to manage multiple priorities while maintaining a high level of professionalism.\n\nKey Responsibilities\n\nOffice Operations\nOversee daytoday office administration and ensure the workplace operates efficiently and professionally.\nWork with contractors, vendors, and internal stakeholders to resolve issues and maintain project timelines.\nEnsure our Headquarters are always fully operational and ready for employees with minimal disruption to business operations.\nEstablish and maintain efficient office procedures, standards, and workflows.\nProcurement & Administrative Finance\nManage all officerelated purchasing and administrative procurement.\nEstablish and maintain relationships with office, facility, technology, and service vendors.\nObtain and evaluate quotes, negotiate pricing and contract terms, and ensure the company receives competitive value.\nMonitor vendor performance, service levels, renewals, and contractual obligations.\nMaintain appropriate purchasing controls and ensure expenditure is properly authorized and documented.\nCost management will be a key priority of this position.\nEstablish costeffective processes and purchasing practices across the organization.\nHR Support\nSupport the HR department with onboarding and offboarding actions, general HR administration, and related coordination.\nEnsure the HR system accurately reflects employee attendance, working with managers and HR to resolve discrepancies.\nAssist employees with logging into the HR system and troubleshoot basic access issues, escalating to HR or IT as needed.\n\nAdministrative Systems & Process Improvement\n\nImplement, maintain, and continuously improve administrative systems and processes.\nDevelop standardized procedures that improve efficiency, accountability, and consistency.\nIdentify operational inefficiencies and recommend practical solutions.\nEstablish systems for tracking administrative projects, purchases, contracts, expenses, and recurring obligations.\nEnsure important administrative information, documentation, and records are organized, accessible, and properly maintained.\nProvide administrative support for the company's CRM system and other software tools used across the company.\nExecutive Support\nWork closely with the President and CFO as a trusted administrative and operational partner.\nCoordinate executive meetings, appointments, travel logistics, and related administrative requirements.\nPrepare meeting materials, followups, and action items when appropriate.\nHelp leadership execute business optimization initiatives and ensure key administrative projects move forward.\nMaintain a high level of discretion and professionalism when handling confidential company and executive information.\nAnticipate leadership needs and proactively address issues before they become operational challenges.\nTechnology Management\nManage and coordinate daytoday administrative technology requirements.\nEnsure company devices, software, meetingroom technology, and virtual meeting tools are properly configured and operational.\nCoordinate technology vendors and internal or external IT resources to resolve issues.\nManage technologyrelated purchasing, installations, replacements, and upgrades.\nMaintain appropriate records of company technology assets and administrative equipment.\nHelp ensure employees have the tools and technology necessary to perform their roles effectively.\nLeadership & Accountability\nThis is an important leadership role with significant responsibility for the company's administrative infrastructure and operational efficiency.\nThe Executive Administration Manager is expected to demonstrate: o Ownership: Take responsibility for projects and outcomes from beginning to completion.\nAccountability: Establish clear priorities, deadlines, and follow-through. oProactivity: Identify issues and opportunities before they require executive intervention.\nCost consciousness: Treat company resources as if they were personal resources and consistently seek the best value. oOrganization: Maintain strong systems, documentation, timelines, and priorities.\nProfessionalism: Represent the company with a high level of professionalism when working with employees, executives, vendors, and external partners. oProblem-solving: Approach challenges with practical, solution-oriented thinking.\nConfidentiality: Exercise sound judgment when handling sensitive business and executive information.\nKey Performance Expectations\n\nSuccess in this position will be measured by the ability to:\n\nEnsure the office, technology, and administrative infrastructure operate reliably.\nProvide responsive and proactive support to the President, CFO, and leadership team.\nMaintain accurate attendance records within the HR system and ensure employees can reliably access the platform.\nContinuously identify opportunities to improve operational efficiency and support the company's growth.\nEstablish efficient and scalable administrative processes.\nImprove visibility and control over administrative and operational expenses.\nDeliver measurable cost savings through procurement, negotiations, and process improvements.\nMaintain strong vendor performance and relationships.\nQualifications & Skills\nBachelor’s degree in business administration, Operations, Management, or a related field preferred.\n35+ years of experience in office administration, operations, executive administration, procurement, or a related leadership role.\nDemonstrated experience managing facilities, vendors, or operational projects.\nStrong financial and costmanagement mindset.\nProven ability to negotiate pricing and vendor contracts.\nExcellent organizational and project management skills.\nStrong written and verbal communication skills.\nProficiency with Microsoft Office and business technology platforms.\nAbility to work independently while collaborating effectively with senior leadership.\nStrong judgment, discretion, attention to detail, and followthrough.\nAbility to manage multiple priorities in a fastpaced, growing organization.\nPosition Philosophy\n\nThis position is not limited to managing administrative tasks. The Executive Administration Manager is expected to be a business partner and operational leader who brings structure, accountability, efficiency, and cost discipline to the organization.\n\nWe have full confidence in your ability to drive this role forward with precision, professionalism, initiative, and accountability, while helping build the administrative foundation necessary to support the company's next stage of growth.","datePosted":"2026-08-22T15:17:16.395Z","dateModified":"2026-08-22T15:17:16.395Z","hiringOrganization":{"@type":"Organization","name":"Sin 360","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Tempe","addressRegion":"AZ","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"f5eb877d7c4007f17ee2b0ef"},"url":"https://jobsearcher.com/jobs/f5eb877d7c4007f17ee2b0ef"}}