College Registrar

Bethany CollegeLindsborg, KansasBethany CollegeA resume and cover letter are required to be considered for this position.COLLEGE REGISTRARFLSA Status:SALARY; EXEMPTAs an exempt employee, the employee may occasionally work beyond standard business hours (40 hours), including evenings and weekends, to fulfill the responsibilities of the role.Department:Academic AffairsReports to:Chief Academic OfficerPositions Managed:Assistant RegistrarWhy Bethany:Rooted in our Lutheran heritage and the transformative power of the liberal arts, Bethany prepares students to lead lives of purpose, leadership, creativity, and service in a complex and changing world. Located in Lindsborg, Kansas-affectionately known as "Little Sweden" and celebrated for its vibrant arts community-Bethany offers a close-knit environment where faculty and staff know students by name and mentor them in a highly personalized setting.Education at Bethany is rooted in intellectual discovery and a deep sense of belonging, equipping students to think critically, lead ethically, and serve with purpose. As a small, private, rural college, Bethany plays an essential role in renewing civic life, expanding opportunity, and fostering community revitalization. We believe in the value of personalized liberal arts education, the power of community, and the promise of rural America.At Bethany, you'll have the opportunity to inspire the next generation while contributing to the cultural and academic life of our campus and region as we prepare students to make meaningful contributions to the world.At Bethany, you'll have the opportunity to inspire the next generation while contributing to the cultural and academic life of our campus and region as we prepare students to make meaningful contributions to the world.About Bethany College:Founded in 1881, Bethany College is a dynamic liberal arts institution located in Lindsborg, Kansas-known as "Little Sweden U.S.A." Bethany provides a transformative educational experience grounded in faith, learning, and community. The College is dedicated to cultivating leaders who serve and inspire through integrity, creativity, and purpose.Position Overview:The College Registrar serves as a key academic leader and steward of the institution's academic records, connecting students to faculty, curriculum, and the classroom. Reporting directly to the Chief Academic Officer, the Registrar ensures the integrity and accuracy of student academic records, manages the processes that support student progress and success, and provides data-informed insight to guide institutional planning, all while embodying Bethany's commitment to student-centered service and academic quality.Essential Functions:Academic Records & Registration• Administer and oversee all functions of the Registrar's Office, including student registration, course scheduling, enrollment management, and grade collection• Oversee the secure maintenance of all academic records in compliance with applicable privacy and data security requirements (FERPA, institutional policy, and accrediting agency standards)• Draft and implement policies and processes for recording and tracking student course enrollment, completion, final grades, and fulfillment of matriculation and graduation requirements• Manage transcript requests, transfer credit evaluation, and prior learning credit processes• Certify enrollment and degrees awarded on behalf of the CollegeWork closely with academic advisorsGraduation & Degree Audit• Conduct graduation audits and work collaboratively with Academic Affairs and student advisors to ensure students graduate in a timely fashion• Assist with commencement planning and degree conferral processes• Collaborate with the CAO, division chairs, and faculty to determine and periodically review course requirements for each degree programCompliance & Policy• Serve as the College's primary compliance officer for FERPA and related student privacy regulations• Maintain current knowledge of applicable data security and privacy laws, emerging technology, and best practices in registrar operations• Enforce compliance with Undergraduate Catalog requirements as they pertain to the Registrar's Office• Investigate and resolve student disputes related to records and registrationResponsible for College compliance with external entities such as the National Student Clearinghouse, the Department of Veterans Affairs, the Department of Defense, and the Department of Homeland SecurityLeadership & Collaboration• Provide leadership, supervision, and professional development for Registrar's Office staff• Serve as a collaborative partner to faculty, division chairs, Financial Aid, Student Affairs, and Admissions• Serve on campus committees as appointed and represent the Registrar's Office in institutional governance• Maintain and enhance the student information system (SIS) and related technology platformsInstitutional Values in PracticeThe College Registrar at Bethany is expected to embody and advance the College's core values in all aspects of the role:• Integrity - Maintain the highest standards of accuracy, confidentiality, and ethical conduct in the stewardship of student records• Hospitality - Create a welcoming, accessible office environment that serves students, faculty, and staff with warmth and respect• Community - Foster collaborative relationships across campus and contribute to the close-knit culture of a small residential college• Servant Leadership - Approach the role with a spirit of service, prioritizing student success and institutional mission over administrative convenience• Sustainability - Pursue continuous improvement in office processes, technology, and data practices• Excellence - Uphold rigorous standards in all academic record-keeping, reporting, and policy implementationThe statements contained herein describe the scope of responsibility and essential functions of this position, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other areas to cover absences or provide relief to equalize peak work periods or otherwise balance the workload.Qualifications:Required:Education• Bachelor's degreeExperience• Minimum of five (5) years of progressively responsible experience in a college registrar's office or related academic affairs role• Extensive experience with student information systems (e.g., Jenzabar, Banner, Colleague, or similar platforms)• Demonstrated experience with FERPA compliance and federal/state reporting requirementsKnowledge, Skills & Abilities• Excellent verbal and written communication skills with the ability to interact effectively with diverse campus constituencies• Strong organizational skills and meticulous attention to detail• Ability to analyze and interpret data and prepare clear, accurate reports• Demonstrated supervisory and leadership skills• Ability to maintain confidentiality and handle sensitive information with discretion• Commitment to the mission and values of a faith-rooted liberal arts institutionMicrosoft Office, computer knowledge, and knowledge of office equipmentHighly motivated and works well both independently and in a team environment Preferred:five (5) years of experience in Higher Education Administration;Master's degree attained or in processExperience in a small, residential liberal arts college environmentFamiliarity with ELCA or faith-based institutional cultureExperience with institutional research, accreditation support, or academic innovation initiativesKnowledge of NAIA athletic eligibility complianceBilingual in Spanish is a plus, or some knowledge of the Spanish language is a plus Working Conditions:Standard office environment; regular business hours with occasional evening or weekend commitments for academic events, commencement, and registration periods• Primarily sedentary with occasional light liftingCompensation & Benefits:Competitive salary commensurate with experienceComprehensive benefits package, including health, dental, vision, and retirement plansGenerous vacation, sick leave, and holidaysTuition remission benefitsProfessional Development FundsPossible Relocation AssistanceOpportunities for professional development and leadership growthSupportive, mission-driven community and a beautiful campus environment How to Apply:Apply online at EmploymentSubmit resume and cover letterEEO:Bethany College, an institution of the Evangelical Lutheran Church in America (ELCA), provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, sex, religion, sexual orientation, gender identity, national origin, age, disability, marital status, veteran status, or any other characteristic protected by federal, state, or local law.