{"schemaVersion":"jobsearcher.job.v1","id":"f561252712a974bd32f1e10e","url":"https://jobsearcher.com/jobs/f561252712a974bd32f1e10e","canonicalUrl":"https://jobsearcher.com/jobs/f561252712a974bd32f1e10e","title":"Admin Representative","description":"Job Summary:The Admin Representative is responsible for performing daily and weekly audit functions across assigned operational areas. This role focuses on reviewing transactions, documents, and processes to ensure accuracy, completeness, and compliance with internal procedures. The position supports key operational divisions and requires strong attention to detail, consistency in reporting, and the ability to identify discrepancies and process gaps. This role serves as a quality safeguard across operational divisions, ensuring that errors are caught early and processes continue to improve.\nKey Duties and Responsibilities:\nAudit and Verification\nPerform daily and weekly audit tasks across assigned operational areas\nReview and verify transactions, records, and supporting documents for accuracy and completeness\nConduct audit checks and reporting using internal systems and tools\nMonitor and audit processes related to:\nDaily financial and transactional records\nInventory and asset documentation\nLogistics, scheduling, and tracking activities\nVerification of records across multiple internal systems\nReview and validate:\nOperational records and supporting documentation\nService-related entries and approvals\nCross-departmental transactions and confirmations\nIdentify discrepancies, inconsistencies, or missing information and escalate as needed\nEnsure accuracy and attention to detail in all audit work\nOperational Processing and Recordkeeping\nExecute assigned administrative and operational tasks accurately and on schedule\nMaintain and update records, logs, and supporting documentation\nCoordinate with internal teams to ensure timely completion of recurring administrative duties\nMaintain working competency across multiple Admin functions to ensure division coverage\nComplete assigned mini-tasks on or before deadline, and contribute to the creation, revision, and maintenance of SOPs\nManage assigned inquiries through to resolution within established response time standards\nWork independently while coordinating with relevant departments as needed\nContinuous Improvement and Compliance\nReview processes to identify gaps, inefficiencies, or recurring issues\nCommunicate findings clearly and follow through on corrective actions\nProactively identify and address issues before they escalate\nMaintain confidentiality of audit findings and sensitive operational data\nQualifications:\nStrong attention to detail and accuracy\nStrong punctuality and reliability\nExperience working with SOPs (Standard Operation Procedures)\nAbility to manage multiple tasks and prioritize effectively\nProficiency in Excel and/or Google Sheets (data tracking, basic analysis)\nAbility to review processes and identify gaps or inefficiencies\nStrong critical thinking and problem-solving skills\nStrong written and verbal communication skills\nProactive mindset\nComfortable asking questions and challenging inconsistencies\nTeam-oriented with the ability to work independently\nAbility to follow tasks through to completion\nMust be able to meet scheduling and availability requirements for the role\nComments:\nThis job description should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions and perform any other related duties as may be required by the senior management.\nJob Type: Full-time\nExperience:\nAdministrative Assistant: 1 year (Required)\nWork Location: In person","company":"Deesoniis","rawCompany":"deesoniis","city":"Tamuning","isRemote":false,"isActive":false,"createdAt":"2026-08-05T15:12:36.912Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"}],"industries":[{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"561499","title":"All Other Business Support Services","slug":"all-other-business-support-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Admin Representative","description":"Job Summary:The Admin Representative is responsible for performing daily and weekly audit functions across assigned operational areas. This role focuses on reviewing transactions, documents, and processes to ensure accuracy, completeness, and compliance with internal procedures. The position supports key operational divisions and requires strong attention to detail, consistency in reporting, and the ability to identify discrepancies and process gaps. This role serves as a quality safeguard across operational divisions, ensuring that errors are caught early and processes continue to improve.\nKey Duties and Responsibilities:\nAudit and Verification\nPerform daily and weekly audit tasks across assigned operational areas\nReview and verify transactions, records, and supporting documents for accuracy and completeness\nConduct audit checks and reporting using internal systems and tools\nMonitor and audit processes related to:\nDaily financial and transactional records\nInventory and asset documentation\nLogistics, scheduling, and tracking activities\nVerification of records across multiple internal systems\nReview and validate:\nOperational records and supporting documentation\nService-related entries and approvals\nCross-departmental transactions and confirmations\nIdentify discrepancies, inconsistencies, or missing information and escalate as needed\nEnsure accuracy and attention to detail in all audit work\nOperational Processing and Recordkeeping\nExecute assigned administrative and operational tasks accurately and on schedule\nMaintain and update records, logs, and supporting documentation\nCoordinate with internal teams to ensure timely completion of recurring administrative duties\nMaintain working competency across multiple Admin functions to ensure division coverage\nComplete assigned mini-tasks on or before deadline, and contribute to the creation, revision, and maintenance of SOPs\nManage assigned inquiries through to resolution within established response time standards\nWork independently while coordinating with relevant departments as needed\nContinuous Improvement and Compliance\nReview processes to identify gaps, inefficiencies, or recurring issues\nCommunicate findings clearly and follow through on corrective actions\nProactively identify and address issues before they escalate\nMaintain confidentiality of audit findings and sensitive operational data\nQualifications:\nStrong attention to detail and accuracy\nStrong punctuality and reliability\nExperience working with SOPs (Standard Operation Procedures)\nAbility to manage multiple tasks and prioritize effectively\nProficiency in Excel and/or Google Sheets (data tracking, basic analysis)\nAbility to review processes and identify gaps or inefficiencies\nStrong critical thinking and problem-solving skills\nStrong written and verbal communication skills\nProactive mindset\nComfortable asking questions and challenging inconsistencies\nTeam-oriented with the ability to work independently\nAbility to follow tasks through to completion\nMust be able to meet scheduling and availability requirements for the role\nComments:\nThis job description should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions and perform any other related duties as may be required by the senior management.\nJob Type: Full-time\nExperience:\nAdministrative Assistant: 1 year (Required)\nWork Location: In person","datePosted":"2026-08-05T15:12:36.912Z","dateModified":"2026-08-05T15:12:36.912Z","hiringOrganization":{"@type":"Organization","name":"Deesoniis","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Tamuning","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"f561252712a974bd32f1e10e"},"url":"https://jobsearcher.com/jobs/f561252712a974bd32f1e10e"}}