Marketing & Administrative Coordinator Part-Time

Job DescriptionTITLE: Marketing Administrative CoordinatorFLSA Classification: Non-Exempt / Part-TimeDepartment: MarketingRev Date: 6.2026Reports to: SupervisorPosition Summary:This position serves as a central support resource for the Marketing Department, providing both marketing execution support and administrative coordination across promotions, communications, branding, vendor programs, training, rewards programs, events, and day-to-day operations. A primary objective is to aid the team on focusing on strategic initiatives and high-value projects. This is a meaningful long-term part-time role with genuine responsibilities and opportunity for growth. The ideal candidate is reliable, highly organized, detail-oriented, able to manage multiple priorities, work independently, and thrive in a fast-paced environment.Essential Duties and Responsibilities:Marketing Support ResponsibilitiesAssist with promotion planning, execution, material preparation, and performance tracking; support co-op documentation and Vendor/Partners Program coordinationSupport customer Rewards Program administration including participant tracking, communication, and reportingAssist with email marketing, social media scheduling, ProKeep communications, and internal/external department communicationsMaintain CRM contact database accuracy; perform data entry, list cleanup, and campaign trackingManage digital signage, in-store TV content, and SharePoint updates; support website and mobile app content maintenanceOversee marketing closet, asset organization, and swag inventory; manage point-of-sale materials and branch branding supportSet up Eventbrite event registrations; support training registration, event logistics, and attendee communicationAssist with content creation, graphic template customization, video editing support, and marketing analytics/reportingAssists with special projects as necessary.Will be required to perform other duties as requested, directed, or assigned.Administrative Support ResponsibilitiesManage scheduling and calendar coordination for the Marketing Supervisor; coordinate meetings including agendas, logistics, notes, and action item follow-upCoordinate travel, hotel bookings, room block management, and venue logistics for events, customer trips, and company functionsPlan customer trip itineraries and hospitality arrangements; provide on-site hospitality support during eventsManage vendor communication and meeting scheduling; support customer and attendee communication and cross-department coordinationPrepare and format documents, reports, and presentations; maintain organized digital and physical filing systems and departmental recordsProvide direct administrative support to the Marketing Supervisor and Specialists; track projects, deadlines, and deliverables with proactive status updatesAssist with purchase requisitions, invoice tracking, co-op documentation, data cleanup projects, and internal reportingAssists with special projects as necessary.Will be required to perform other duties as requested, directed, or assigned.Job Knowledge, Skills, and Abilities:To perform this job successfully, an individual should have knowledge of CRM platforms, SharePoint, social media tools, email marketing platforms, Adobe Creative Suite, and/or video editing software & MS Office SuiteExcellent written and oral communication skills.Ability to work independently.Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.Coursework or degree in Business, Marketing, Communications, Event Management, Hospitality, or related field (preferred)Previous experience in marketing support, administrative support, event coordination, or office coordinationHighly organizedKnowledge of the HVAC industry or related distribution fields is advantageous but not required.Education and Experience:High school diploma or equivalent mandatoryBachelor's degree in Business Administration, Marketing, Hospitality, or Related Field Preferred2-3 years of previous Marketing or Similar experience.MS Suite skills is a requirementPhysical Demands:Required to lift up to 35 lbs.Must be able to sit/stand up to 8-10 hours per dayRegularly required to sit, stand, walk, bend, reach, twist, stretch, kneel, squat, push, pull, and move about the facility for the entirety of the shift.May be subject to sitting for long periods of time to perform job scope.Work Environment:Location of position: Corporate HeadquartersBackground checks, MVR, and drug tests requiredPossess and maintain a valid driver’s licenseWork will generally be performed in an office environment.May be exposed to Warehouse/Shop elements such as noise, dust, odors, fumes, and oils.May be required to work hours other than the regular scheduleThese statements are intended to describe the general nature and level of work to be performed and are not intended to be an all-inclusive list of responsibilities and duties.