{"schemaVersion":"jobsearcher.job.v1","id":"f4929c2a89b7c377fe4b8872","url":"https://jobsearcher.com/jobs/f4929c2a89b7c377fe4b8872","canonicalUrl":"https://jobsearcher.com/jobs/f4929c2a89b7c377fe4b8872","title":"Administrative/Program Coordinator","description":"The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission.\nAt Howard University, we prioritize well-being and professional growth.\nHere is what we offer:\nHealth & Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support\nWork-Life Balance: PTO, paid holidays, flexible work arrangements\nFinancial Wellness: Competitive salary, 403(b) with company match\nProfessional Development: Ongoing training, tuition reimbursement, and career advancement paths\nAdditional Perks: Wellness programs, commuter benefits, and a vibrant company culture\n\nJoin Howard University and thrive with us!\nhttps://hr.howard.edu/benefits-wellness\nBASIC FUNCTION:\nThe incumbent will coordinate administrative operations, faculty affairs workflows, data management, committee support, and professional development logistics for the Office of Faculty Affairs and Professional Development. The incumbent supports the Associate Dean for Faculty Affairs and Professional Development in managing the faculty lifecycle, including appointments, onboarding, reappointments, promotion and tenure, faculty activity tracking, reporting, and related College-level processes. The position requires frequent coordination with the Office of the Provost, Human Resources, academic departments, faculty, senior administrators, and institutional partners.\nSUPERVISORY ACCOUNTABILITY:\nInvolves no responsibility or authority for the direction of others.\nNATURE AND SCOPE:\nInternal contacts include senior administrators, faculty, students and Staff and offices responsible for faculty systems and institutional reporting. External contacts may include vendors, consultants and partners supporting faculty affairs operations, data systems, or faculty development activities.\nPRINCIPAL ACCOUNTABILITIES:\nServe as a key operational liaison for the Office of Faculty Affairs, helping ensure that faculty affairs processes are timely, accurate, confidential, and aligned with College and University requirements.\nCoordinate faculty appointment, reappointment, promotion, tenure (APT), and related personnel action workflows in collaboration with the Office of the Provost, Human Resources, academic departments, faculty, and College leadership.\nSupport the preparation, collection, review, tracking, and submission of faculty APT materials- dossiers, CVs, letters, evaluations, recommendations, routing forms, and required institutional documents.\nAttend College-level APT meetings and provide administrative support for the committee and the Associate Dean, including agendas, schedules, secure materials, attendance records, minutes, vote records, action item summaries, and follow-up documentation.\nManage and update faculty lifecycle tracking tools and dashboards reflecting faculty activity, appointments, promotion status, teaching, scholarship, grants, service, mentoring, leadership roles, CME contributions, and other metrics relevant to institutional reporting and faculty advancement. Track retirements, separations, and other lifecycle events.\nVerify and update faculty data across institutional systems and platforms; identify missing or inconsistent information and coordinate with faculty or departments to resolve discrepancies.\nHelp implement new initiatives that improve communication and workflow.\nGenerate routine and ad hoc reports for the Associate Dean, maintain standard operating procedures, forms, dashboards, and faculty affairs communications.\nProvide occasional administrative and logistical support for faculty development events.\nRespond to routine inquiries from faculty, departments, committee members, and institutional offices; route complex or sensitive matters to the Associate Dean or appropriate office.\nPerform other related duties as assigned.\nCORE COMPETENCIES:\nAbility to coordinate complex administrative workflows, track multiple deadlines, and maintain accurate records across several offices and systems.\nStrong written and oral communication skills, including the ability to prepare professional correspondence, minutes, reports, forms, and meeting materials.\nHigh level of discretion, sound judgment, and confidentiality in handling faculty personnel matters and committee records.\nProficiency with Microsoft Word, Excel, PowerPoint, Outlook, Teams, shared drives, and related software applications; ability to develop proficiency in institutional systems and databases.\nAbility to learn and support use of systems such as Workday, Faculty Success, Interfolio, dashboard tools, or similar platforms used for faculty affairs, HR, or institutional reporting.\nStrong attention to detail, organization, follow-through, and ability to reconcile data, identify discrepancies, and resolve routine workflow issues.\nAbility to establish and maintain effective working relationships with faculty, department chairs, senior administrators, staff, committee members, and institutional partners.\nProfessional, service-oriented approach to faculty affairs operations and faculty development activities.\nSkill in the operation of a variety of office machines including personal computers, telephones, fax machines and copiers.\nMINIMUM REQUIREMENTS:\nMinimum Bachelor’s degree preferred.\nAt least three years of progressively responsible administrative, coordinator, project support, academic office, faculty affairs, human resources, or executive administrative experience.\nExperience coordinating complex workflows, tracking deadlines, preparing reports, maintaining records, and supporting committees, leadership, or cross-office administrative processes.\nDemonstrated proficiency with Microsoft Office applications: Word, Excel, Outlook, Teams, and PowerPoint.\nDemonstrated ability and willingness to learn institutional systems such as Workday, Faculty Success, and external dashboards such as Interfolio or similar platforms.\nAbility to manage confidential information with discretion and professionalism.\nStrong organizational, writing, communication, problem-solving, and follow-through skills.\nExperience in higher education, academic medicine, faculty affairs, human resources, or a university setting is preferred.\nNote: This position description should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as may be required. The university has the right to revise this position description at any time. This position description should not be construed as a contract for employment.\nCompliance Salary Range Disclosure\nCompensation Range: $22/hr - $24.04/hr","company":"Howarduniversity","rawCompany":"howarduniversity","city":"Washington","state":"DC","isRemote":false,"isActive":false,"createdAt":"2026-08-04T19:50:22.790Z","occupations":[{"code":"11-9033.00","title":"Education Administrators, Postsecondary","slug":"education-administrators-postsecondary"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"11-3012.00","title":"Administrative Services Managers","slug":"administrative-services-managers"}],"industries":[{"code":"611310","title":"Colleges, Universities, and Professional Schools","slug":"colleges-universities-and-professional-schools"},{"code":"923110","title":"Administration of Education Programs","slug":"administration-of-education-programs"},{"code":"611210","title":"Junior Colleges","slug":"junior-colleges"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Administrative/Program Coordinator","description":"The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission.\nAt Howard University, we prioritize well-being and professional growth.\nHere is what we offer:\nHealth & Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support\nWork-Life Balance: PTO, paid holidays, flexible work arrangements\nFinancial Wellness: Competitive salary, 403(b) with company match\nProfessional Development: Ongoing training, tuition reimbursement, and career advancement paths\nAdditional Perks: Wellness programs, commuter benefits, and a vibrant company culture\n\nJoin Howard University and thrive with us!\nhttps://hr.howard.edu/benefits-wellness\nBASIC FUNCTION:\nThe incumbent will coordinate administrative operations, faculty affairs workflows, data management, committee support, and professional development logistics for the Office of Faculty Affairs and Professional Development. The incumbent supports the Associate Dean for Faculty Affairs and Professional Development in managing the faculty lifecycle, including appointments, onboarding, reappointments, promotion and tenure, faculty activity tracking, reporting, and related College-level processes. The position requires frequent coordination with the Office of the Provost, Human Resources, academic departments, faculty, senior administrators, and institutional partners.\nSUPERVISORY ACCOUNTABILITY:\nInvolves no responsibility or authority for the direction of others.\nNATURE AND SCOPE:\nInternal contacts include senior administrators, faculty, students and Staff and offices responsible for faculty systems and institutional reporting. External contacts may include vendors, consultants and partners supporting faculty affairs operations, data systems, or faculty development activities.\nPRINCIPAL ACCOUNTABILITIES:\nServe as a key operational liaison for the Office of Faculty Affairs, helping ensure that faculty affairs processes are timely, accurate, confidential, and aligned with College and University requirements.\nCoordinate faculty appointment, reappointment, promotion, tenure (APT), and related personnel action workflows in collaboration with the Office of the Provost, Human Resources, academic departments, faculty, and College leadership.\nSupport the preparation, collection, review, tracking, and submission of faculty APT materials- dossiers, CVs, letters, evaluations, recommendations, routing forms, and required institutional documents.\nAttend College-level APT meetings and provide administrative support for the committee and the Associate Dean, including agendas, schedules, secure materials, attendance records, minutes, vote records, action item summaries, and follow-up documentation.\nManage and update faculty lifecycle tracking tools and dashboards reflecting faculty activity, appointments, promotion status, teaching, scholarship, grants, service, mentoring, leadership roles, CME contributions, and other metrics relevant to institutional reporting and faculty advancement. Track retirements, separations, and other lifecycle events.\nVerify and update faculty data across institutional systems and platforms; identify missing or inconsistent information and coordinate with faculty or departments to resolve discrepancies.\nHelp implement new initiatives that improve communication and workflow.\nGenerate routine and ad hoc reports for the Associate Dean, maintain standard operating procedures, forms, dashboards, and faculty affairs communications.\nProvide occasional administrative and logistical support for faculty development events.\nRespond to routine inquiries from faculty, departments, committee members, and institutional offices; route complex or sensitive matters to the Associate Dean or appropriate office.\nPerform other related duties as assigned.\nCORE COMPETENCIES:\nAbility to coordinate complex administrative workflows, track multiple deadlines, and maintain accurate records across several offices and systems.\nStrong written and oral communication skills, including the ability to prepare professional correspondence, minutes, reports, forms, and meeting materials.\nHigh level of discretion, sound judgment, and confidentiality in handling faculty personnel matters and committee records.\nProficiency with Microsoft Word, Excel, PowerPoint, Outlook, Teams, shared drives, and related software applications; ability to develop proficiency in institutional systems and databases.\nAbility to learn and support use of systems such as Workday, Faculty Success, Interfolio, dashboard tools, or similar platforms used for faculty affairs, HR, or institutional reporting.\nStrong attention to detail, organization, follow-through, and ability to reconcile data, identify discrepancies, and resolve routine workflow issues.\nAbility to establish and maintain effective working relationships with faculty, department chairs, senior administrators, staff, committee members, and institutional partners.\nProfessional, service-oriented approach to faculty affairs operations and faculty development activities.\nSkill in the operation of a variety of office machines including personal computers, telephones, fax machines and copiers.\nMINIMUM REQUIREMENTS:\nMinimum Bachelor’s degree preferred.\nAt least three years of progressively responsible administrative, coordinator, project support, academic office, faculty affairs, human resources, or executive administrative experience.\nExperience coordinating complex workflows, tracking deadlines, preparing reports, maintaining records, and supporting committees, leadership, or cross-office administrative processes.\nDemonstrated proficiency with Microsoft Office applications: Word, Excel, Outlook, Teams, and PowerPoint.\nDemonstrated ability and willingness to learn institutional systems such as Workday, Faculty Success, and external dashboards such as Interfolio or similar platforms.\nAbility to manage confidential information with discretion and professionalism.\nStrong organizational, writing, communication, problem-solving, and follow-through skills.\nExperience in higher education, academic medicine, faculty affairs, human resources, or a university setting is preferred.\nNote: This position description should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as may be required. The university has the right to revise this position description at any time. This position description should not be construed as a contract for employment.\nCompliance Salary Range Disclosure\nCompensation Range: $22/hr - $24.04/hr","datePosted":"2026-08-04T19:50:22.790Z","dateModified":"2026-08-04T19:50:22.790Z","hiringOrganization":{"@type":"Organization","name":"Howarduniversity","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Washington","addressRegion":"DC","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"f4929c2a89b7c377fe4b8872"},"url":"https://jobsearcher.com/jobs/f4929c2a89b7c377fe4b8872"}}