{"schemaVersion":"jobsearcher.job.v1","id":"f42627d4c26cda92aa6f14a6","url":"https://jobsearcher.com/jobs/f42627d4c26cda92aa6f14a6","canonicalUrl":"https://jobsearcher.com/jobs/f42627d4c26cda92aa6f14a6","title":"Finance Associate","description":"FINANCE ASSOCIATE Department: Finance  Reports To: VP of Finance Location: Los AngelesThe Finance Associate is responsible for managing AP, generating invoices, managing customer & vendor accounts, and ensuring timely processing & collection of payments. The ideal candidate should have a keen eye for detail, an understanding of AP &  billing procedures, and a commitment to maintaining high levels of accuracy. This role will report to Pink Sparrow’s VP of Finance.Essential Responsibilities:Process vendor invoices accurately and in a timely manner, ensuring proper approvals and supporting documentation are in placePartner closely with Project Managers and Producers to ensure all invoices are correctly coded to the appropriate project/job and general ledger accountsTrack and manage vendor deposits and prepayments, ensuring alignment with project kickoff schedules, material procurement timelines, and production milestonesCoordinate with internal teams to prioritize payments based on project urgency, vendor requirements, and cash flow constraintsReview and process AMEX and employee expense submissions, ensuring compliance with company policies and timely turnaroundPrepare and submit weekly AP payment lists, clearly identifying critical payments tied to active projects and production deadlinesMaintain accurate AP aging and proactively flag past due balances, discrepancies, or risks that could impact project executionCommunicate with vendors regarding invoice status, payment timing, and required documentation while maintaining strong working relationshipsEnsure all invoices are properly matched to purchase orders, budgets, and approved project costs where applicableSupport month-end close by assisting with AP accruals, reconciliations, and ensuring all project-related costs are captured in the correct periodAdditional Responsibilities:Assist in managing vendor onboarding, including W-9 collection and compliance documentationSupport cash flow planning by providing visibility into upcoming payables, deposits, and large vendor commitmentsHelp enforce procurement and AP controls, including proper approvals and advance notice of vendor depositsPartner with Project Teams to ensure timely submission of final vendor invoices to support client billing and collectionsAssist in tracking and reconciling project-level cost overruns or variances related to vendor spendSupport audit requests by preparing AP documentation and project cost supportIdentify opportunities to improve AP workflows, automation, and coordination with project teamsProvide backup support for other accounting functions as neededQualifications: Required:Bachelor's degree (Accounting, Finance, or related field preferred)Minimum of 2-3 years of experience in a similar role.Proficiency in QuickBooks, Excel, and Google Sheets.Excellent organizational skills and attention to detail.Strong communication skills to interact effectively with other teams.Ability to work independently and manage multiple tasks efficiently.","company":"Pink Sparrow","rawCompany":"pink sparrow","city":"Compton","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-07-07T10:08:36.229Z","occupations":[{"code":"43-3031.00","title":"Bookkeeping, Accounting, and Auditing Clerks","slug":"bookkeeping-accounting-and-auditing-clerks"},{"code":"13-2011.00","title":"Accountants and Auditors","slug":"accountants-and-auditors"},{"code":"13-2099.00","title":"Financial Specialists, All Other","slug":"financial-specialists-all-other"}],"industries":[{"code":"541219","title":"Other Accounting Services","slug":"other-accounting-services"},{"code":"541211","title":"Offices of Certified Public Accountants","slug":"offices-of-certified-public-accountants"},{"code":"523999","title":"Miscellaneous Financial Investment Activities","slug":"miscellaneous-financial-investment-activities"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Finance Associate","description":"FINANCE ASSOCIATE Department: Finance  Reports To: VP of Finance Location: Los AngelesThe Finance Associate is responsible for managing AP, generating invoices, managing customer & vendor accounts, and ensuring timely processing & collection of payments. The ideal candidate should have a keen eye for detail, an understanding of AP &  billing procedures, and a commitment to maintaining high levels of accuracy. This role will report to Pink Sparrow’s VP of Finance.Essential Responsibilities:Process vendor invoices accurately and in a timely manner, ensuring proper approvals and supporting documentation are in placePartner closely with Project Managers and Producers to ensure all invoices are correctly coded to the appropriate project/job and general ledger accountsTrack and manage vendor deposits and prepayments, ensuring alignment with project kickoff schedules, material procurement timelines, and production milestonesCoordinate with internal teams to prioritize payments based on project urgency, vendor requirements, and cash flow constraintsReview and process AMEX and employee expense submissions, ensuring compliance with company policies and timely turnaroundPrepare and submit weekly AP payment lists, clearly identifying critical payments tied to active projects and production deadlinesMaintain accurate AP aging and proactively flag past due balances, discrepancies, or risks that could impact project executionCommunicate with vendors regarding invoice status, payment timing, and required documentation while maintaining strong working relationshipsEnsure all invoices are properly matched to purchase orders, budgets, and approved project costs where applicableSupport month-end close by assisting with AP accruals, reconciliations, and ensuring all project-related costs are captured in the correct periodAdditional Responsibilities:Assist in managing vendor onboarding, including W-9 collection and compliance documentationSupport cash flow planning by providing visibility into upcoming payables, deposits, and large vendor commitmentsHelp enforce procurement and AP controls, including proper approvals and advance notice of vendor depositsPartner with Project Teams to ensure timely submission of final vendor invoices to support client billing and collectionsAssist in tracking and reconciling project-level cost overruns or variances related to vendor spendSupport audit requests by preparing AP documentation and project cost supportIdentify opportunities to improve AP workflows, automation, and coordination with project teamsProvide backup support for other accounting functions as neededQualifications: Required:Bachelor's degree (Accounting, Finance, or related field preferred)Minimum of 2-3 years of experience in a similar role.Proficiency in QuickBooks, Excel, and Google Sheets.Excellent organizational skills and attention to detail.Strong communication skills to interact effectively with other teams.Ability to work independently and manage multiple tasks efficiently.","datePosted":"2026-07-07T10:08:36.229Z","dateModified":"2026-07-07T10:08:36.229Z","hiringOrganization":{"@type":"Organization","name":"Pink Sparrow","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Compton","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"f42627d4c26cda92aa6f14a6"},"url":"https://jobsearcher.com/jobs/f42627d4c26cda92aa6f14a6"}}