Executive Management II

About DMI: DMI is a leading global provider of digital services working at the intersection of public and private sectors. With broad capabilities across IT managed services, cybersecurity, cloud migration and application development, DMI provides on-site and remote support to clients within governments, healthcare, financial services, transportation, manufacturing, and other critical infrastructure sectors. DMI has grown to over 2,100+ employees globally and has been continually recognized as a Top Workplace in both regional and national categories. About the Opportunity: DMI, LLC is seeking a Executive Management II to join us. Duties and Responsibilities: Essential Functions Administrative Support: Provide administrative assistance, including writing and editing emails, drafting memos, developing meeting minutes, and preparing communications on the executive’s behalf. Perform executive-level calendar management, including scheduling, de-conflicting, and prioritizing meetings on the executive’s behalf. Communicate with stakeholders across organizational components and levels. Track and maintain action items, prioritize action items, facilitate executive-level review, and provide recommendations on a daily basis. Provide meeting management, including developing and distributing presentations and agendas, facilitating meetings, taking meeting minutes, and tracking action items on the executive’s behalf. Coordinate travel arrangements on the executive’s behalf. Advise executive-level staff by providing recommendations that consider risks, impacts, and feasibility. Identify areas for process improvement and support the realization of those improvements through the development/updates of policies, procedures, tools, and templates. Recognize strategic objectives and align these objectives with tactical actions. Answer phone calls in a polite and professional manner. Understand organizational policies and procedures to ensure the accuracy of solutions and deliverables to the client. Demonstrate a commitment to quality and customer support. Special Projects and Smartsheet Solutions: Lead and execute special projects, including Smartsheet initiatives, under the direction of the OCIO by identifying opportunities for Smartsheet automations to enhance OCIO-wide operations. Collaborate with developers to design custom Smartsheet tools and implement these tools. Support gap analysis between strategic objectives and tactical actions. Train staff and implement Smartsheet solutions to improve efficiency and productivity. Qualifications: Education and Years of Experience: Bachelor’s degree Five or more years of professional experience Required and Desired Skills/Certifications: Must be a U.S. Citizen and have the ability to pass a background check Excellent written and verbal communication skills Additional Requirements: Two or more years experience supporting executive level staff High proficiency with Smartsheet or Other Project management Tools High proficiency in Google Suite Min Citizenship Status Required: Must be a U.S. Citizen Physical Requirement(s): The place of performance can include the contractor's workplace and/or NOAA office locations. In the event, work is performed at the NOAA office location it will generally take place at: NOAA Silver Spring Metro Campus, 1315 East West Highway, Silver Spring, MD 20910 Remote Work: Remote work is authorized for contractor staff that have government furnished laptops and will be approved at the discretion of the COR or TM.* Remote work will be monitored by communication (phone, email, instant messaging) and collaboration tools (audio and video conferencing). All remote access must comply with the Department of Commerce Information Technology Security Baseline Policy (ITSBP) Annex C-2: Remote Access. Remote work will not be authorized to prevent a leave of absence due to medical or personal situations. Expected Travel: Up to 10% Working at DMI DMI is a diverse, prosperous, and rewarding place to work. Being part of the DMI family means we care about your wellbeing. We offer a variety of perks and benefits that help meet various interests and needs, while still having the opportunity to work directly with several of our award-winning, Fortune 1000 clients. The following categories make up your DMI wellbeing: Convenience/Concierge - Virtual visits through health insurance, pet insurance, commuter benefits, discount tickets for movies, travel, and many other items to provide convenience. Development – Annual performance management, continuing education, and tuition assistance, internal job opportunities along with career enrichment and advancement to help each employee with their professional and personal development. Financial – Generous 401k matches both pre-tax and post-tax (ROTH) contributions along with financial wellness education, EAP, Life Insurance and Disability help provide financial stability for each DMI employee. Recognition – Great achievements do not go unnoticed by DMI through Annual Awards ceremony, service anniversaries, peer-to-peer acknowledgment, employee referral bonuses. Wellness – Healthcare benefits, Wellness programs, Flu Shots, Biometric screenings, and several other wellness options. Employees are valued for their talents and contributions. We all take pride in helping our customers achieve their goals, which in turn contributes to the overall success of the company. The company does and will take affirmative action to employ and advance in employment individuals with disabilities and protected veterans, and to treat qualified individuals without discrimination based on their physical or mental disability or veteran status. DMI is an Equal Opportunity Employer Minority/Female/Veterans/Disability. DMI maintains a drug-free workplace. ***************** No Agencies Please ***************** Applicants selected may be subject to a government security investigation and must meet eligibility requirements for access to classified information. US citizenship may be required for some positions.