{"schemaVersion":"jobsearcher.job.v1","id":"f37dbdfd9f8a6c42cf1d7332","url":"https://jobsearcher.com/jobs/f37dbdfd9f8a6c42cf1d7332","canonicalUrl":"https://jobsearcher.com/jobs/f37dbdfd9f8a6c42cf1d7332","title":"Program Coordinator, STEM Learning Institute","description":"Program Coordinator, STEM Learning Institute\nDepartment: STEM Learning Institute\nReporting to: Director, STEM Learning Institute\nSchedule: Full-time, non-exempt\nLocation: Remote, United States\nTravel required: Approximately 30 days\nPay: $24.04 - $26.44 per hour\nSummary\nSSP International, Inc. (SSPI) is a non-profit organization that is synonymous with excellence in science education. At SSPI, we are guided by a mission to offer students transformational opportunities to learn, do, and belong in science. Since 1959, SSPI’s flagship program, the Summer Science Program, has offered immersive summer research experiences that ignite curiosity and inspire a lifelong passion for discovery. Guided by our mission, SSPI is focused on embracing collaboration, building a lifelong community, and fostering a diverse and inclusive environment where participants, alumni, staff, and stakeholders feel valued, supported, and empowered. With a global network of over 4,300 alumni, we continue to pave the way for the next generation of leaders.\nMore information on our mission, vision, values, and programs can be found at www.ssp.org.\nAbout the STEM Learning Institute\nIn January 2026, SSPI launched the STEM Learning Institute. The STEM Learning Institute pairs research-based instructional materials developed in partnership with BSCS Science Learning, an industry leader in inquiry-based instruction for over 65 years, with ongoing professional learning. This model supports educators in refining their instructional practice over time and fosters a strong, collaborative community. Currently, the STEM Learning Institute is implementing a year-long high school introductory chemistry course and professional learning program designed to support teachers and students through relevant, inquiry-driven, and engaging classroom experiences.\nWhy You’ll Love This Role\nWe're partnering with leading science educators, school districts, and curriculum experts to create high-quality instructional materials and professional learning that empower teachers and inspire students. As one of the Institute's early team members, you'll have the opportunity to help build a growing national initiative from the ground up. As an essential member of a collaborative team, you’ll have a visible impact every day by helping create the systems, relationships, and experiences that allow educators to focus on what matters most: helping students discover the excitement of science.\nIf you’re energized by organizing complex projects, solving problems, supporting talented colleagues, and building something meaningful, you’ll find this work both challenging and deeply rewarding.\nPosition Summary\nThe Program Coordinator provides operational and administrative support for the STEM Learning Institute. Working closely with the Director, this role ensures that the day-to-day activities of the Institute run efficiently by coordinating projects, supporting educator professional learning, maintaining documentation, managing logistics, and facilitating communication among staff, partners, and participating school district educators and administration.\nThe Program Coordinator serves as the central point of coordination for the Institute, helping translate strategic priorities into well-organized action plans and ensuring projects move forward on schedule. This role requires exceptional organizational skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced, collaborative environment.\n\nSuccess in this Role Includes:\nEnsure Effective Program Execution: Coordinate day-to-day program operations so that projects remain organized, major milestones are achieved on schedule, and implementation activities are completed efficiently with minimal oversight.\nDeliver Exceptional Professional Learning Experiences: Coordinate high-quality virtual and in-person professional learning events by ensuring logistics, participant communications, travel, materials, and technology are organized, resulting in positive experiences for educators and facilitators.\nFoster Strong Partnerships and Communication: Maintain timely, professional, and responsive communication with participating educators, district leaders, consultants, and external partners, ensuring action items are tracked and follow-up occurs consistently.\nMaintain Organized Systems and Documentation: Develop and maintain accurate, organized, and accessible project documentation, resources, meeting records, and shared files that support efficient collaboration, informed decision-making, and organizational continuity.\nProvide Reliable Operational and Financial Support: Support efficient program operations by accurately tracking budgets and expenditures, coordinating stipends and reimbursements, processing purchasing requests, and maintaining complete administrative records.\nSupport Research and Evaluation: Coordinate logistics for research and evaluation activities, including surveys, classroom observations, educator communications, and reporting, ensuring data collection is well-organized, timely, and minimally disruptive to participating educators.\nDrive Continuous Improvement: Identify opportunities to improve processes, increase efficiency, and strengthen collaboration by recommending and implementing practical solutions that enhance the effectiveness of the STEM Learning Institute.\n\nEssential Responsibilities\nProgram Coordination\nCoordinate day-to-day operations across curriculum development, professional learning, coaching, implementation, and field testing.\nMaintain project timelines, implementation schedules, and task management systems.\nTrack milestones and proactively follow up on outstanding deliverables.\nIdentify potential scheduling conflicts or implementation risks and communicate them promptly.\nSupport the Director in implementing strategic initiatives.\nProject Management\nSchedule and coordinate project meetings and agendas.\nRecord meeting notes; track decisions and action items.\nMonitor deadlines and remind team members of upcoming deliverables.\nOrganize shared files and maintain document version control.\nProfessional Learning Coordination\nCoordinate logistics for educator learning experiences including, but not limited to: registration, participant communications, travel, hotel reservations, catering, ground transportation, meeting space, instructional materials printing, shipping, technology, attendance tracking, and evaluations.\nSupport facilitators before, during, and after events.\nDistrict Partnerships\nServe as an operational contact for participating districts by scheduling meetings, coordinating communications, tracking district needs, maintaining implementation calendars, supporting teacher onboarding, coordinating coaching schedules, and responding to routine questions.\nCurriculum Support\nCoordinate curriculum development activities by scheduling review meetings, organizing reviewer feedback, maintaining version control, tracking revisions, preparing curriculum documents, and organizing digital resources.\nResearch & Evaluation\nCoordinate implementation activities related to evaluation, including survey administration, participant communication, consent documentation, scheduling observations, classroom implementation calendars, and data collection logistics.\nCollaborate closely with the research and evaluation team to reduce the burden on participating educators while maintaining high-quality implementation.\nBudget & Administrative Support\nAssist with budget tracking, expense reconciliation, consultant payments, teacher stipends, reimbursements, purchasing, contracts, and invoice tracking.\nMaintain accurate program records.\nCommunications\nSupport internal and external communications through meeting coordination, website content, district updates, presentation preparation, board reports, document formatting, and proofreading.\nSystems & Organization\nMaintain organized systems for project documentation, implementation resources, curriculum files, contracts, district contacts, meeting notes, professional learning materials, and evaluation documentation.\nMaintain organized documentation using Asana, SharePoint/Google Drive, and other collaboration tools.\nOrganize and file curriculum review documents, meeting notes, implementation guides, and shared resources.\nRecommend improvements to increase efficiency and consistency across the Institute.\n\nEducation and Experience\nRequired:\n2-year degree in any field\nTwo years of experience in program, project, or office administration or an equivalent combination of education and experience\nPreferred:\nBachelor’s degree in education, business administration, project management, communications, nonprofit management, or a related field (or equivalent professional experience).\nExperience working with K-12 education programs (formal or informal)\nExperience supporting educator professional learning.\nExperience coordinating travel, meetings, or conferences.\nExperience preparing reports, presentations, and executive materials.\n\nQualifications\nFamiliarity with STEM education.\nExperience with project management software and collaboration tools (e.g., Asana or similar platforms)\nExperience with Microsoft 365 and Google Workspace.\nExperience using Zoom, Teams, Canva, Qualtrics, SurveyMonkey, or similar platforms.\nSelf-motivated with a demonstrated ability to work independently in a fully remote environment, effectively managing time, prioritizing tasks, and meeting deadlines while staying responsive and communicative.\nDemonstrates commitment to SSPI’s Mission and Values in their daily work and interactions.\n\nWorking Conditions\nThe working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\nConstantly operates a computer.\nThe ability to observe details at a close range and the ability to adjust focus.\nThe ability to communicate information and ideas so others will understand.\nOn-site program assistance requires the ability to lift and move materials and climb stairs.\nTravel to twice-yearly in-person staff meetings and other program-related travel.\nTravel may involve extended time away from home in airports, hotels, and prospective/existing partnering districts and conferences.\nThe position may require the flexibility to work outside standard business hours during key program periods such as the Summer Institute or Unit launches.\n\nClearance Requirements\nAuthorization to work in the United States\nBackground clearance, including possibly Level 2 fingerprinting\nlETfqpNwcI","company":"Ssp International","rawCompany":"ssp international","city":"Remote","state":"OR","isRemote":false,"isActive":false,"createdAt":"2026-08-07T10:40:01.435Z","occupations":[{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"},{"code":"25-9031.00","title":"Instructional Coordinators","slug":"instructional-coordinators"},{"code":"11-9039.00","title":"Education Administrators, All Other","slug":"education-administrators-all-other"}],"industries":[{"code":"611699","title":"All Other Miscellaneous Schools and Instruction","slug":"all-other-miscellaneous-schools-and-instruction"},{"code":"611710","title":"Educational Support Services","slug":"educational-support-services"},{"code":"923110","title":"Administration of Education Programs","slug":"administration-of-education-programs"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Program Coordinator, STEM Learning Institute","description":"Program Coordinator, STEM Learning Institute\nDepartment: STEM Learning Institute\nReporting to: Director, STEM Learning Institute\nSchedule: Full-time, non-exempt\nLocation: Remote, United States\nTravel required: Approximately 30 days\nPay: $24.04 - $26.44 per hour\nSummary\nSSP International, Inc. (SSPI) is a non-profit organization that is synonymous with excellence in science education. At SSPI, we are guided by a mission to offer students transformational opportunities to learn, do, and belong in science. Since 1959, SSPI’s flagship program, the Summer Science Program, has offered immersive summer research experiences that ignite curiosity and inspire a lifelong passion for discovery. Guided by our mission, SSPI is focused on embracing collaboration, building a lifelong community, and fostering a diverse and inclusive environment where participants, alumni, staff, and stakeholders feel valued, supported, and empowered. With a global network of over 4,300 alumni, we continue to pave the way for the next generation of leaders.\nMore information on our mission, vision, values, and programs can be found at www.ssp.org.\nAbout the STEM Learning Institute\nIn January 2026, SSPI launched the STEM Learning Institute. The STEM Learning Institute pairs research-based instructional materials developed in partnership with BSCS Science Learning, an industry leader in inquiry-based instruction for over 65 years, with ongoing professional learning. This model supports educators in refining their instructional practice over time and fosters a strong, collaborative community. Currently, the STEM Learning Institute is implementing a year-long high school introductory chemistry course and professional learning program designed to support teachers and students through relevant, inquiry-driven, and engaging classroom experiences.\nWhy You’ll Love This Role\nWe're partnering with leading science educators, school districts, and curriculum experts to create high-quality instructional materials and professional learning that empower teachers and inspire students. As one of the Institute's early team members, you'll have the opportunity to help build a growing national initiative from the ground up. As an essential member of a collaborative team, you’ll have a visible impact every day by helping create the systems, relationships, and experiences that allow educators to focus on what matters most: helping students discover the excitement of science.\nIf you’re energized by organizing complex projects, solving problems, supporting talented colleagues, and building something meaningful, you’ll find this work both challenging and deeply rewarding.\nPosition Summary\nThe Program Coordinator provides operational and administrative support for the STEM Learning Institute. Working closely with the Director, this role ensures that the day-to-day activities of the Institute run efficiently by coordinating projects, supporting educator professional learning, maintaining documentation, managing logistics, and facilitating communication among staff, partners, and participating school district educators and administration.\nThe Program Coordinator serves as the central point of coordination for the Institute, helping translate strategic priorities into well-organized action plans and ensuring projects move forward on schedule. This role requires exceptional organizational skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced, collaborative environment.\n\nSuccess in this Role Includes:\nEnsure Effective Program Execution: Coordinate day-to-day program operations so that projects remain organized, major milestones are achieved on schedule, and implementation activities are completed efficiently with minimal oversight.\nDeliver Exceptional Professional Learning Experiences: Coordinate high-quality virtual and in-person professional learning events by ensuring logistics, participant communications, travel, materials, and technology are organized, resulting in positive experiences for educators and facilitators.\nFoster Strong Partnerships and Communication: Maintain timely, professional, and responsive communication with participating educators, district leaders, consultants, and external partners, ensuring action items are tracked and follow-up occurs consistently.\nMaintain Organized Systems and Documentation: Develop and maintain accurate, organized, and accessible project documentation, resources, meeting records, and shared files that support efficient collaboration, informed decision-making, and organizational continuity.\nProvide Reliable Operational and Financial Support: Support efficient program operations by accurately tracking budgets and expenditures, coordinating stipends and reimbursements, processing purchasing requests, and maintaining complete administrative records.\nSupport Research and Evaluation: Coordinate logistics for research and evaluation activities, including surveys, classroom observations, educator communications, and reporting, ensuring data collection is well-organized, timely, and minimally disruptive to participating educators.\nDrive Continuous Improvement: Identify opportunities to improve processes, increase efficiency, and strengthen collaboration by recommending and implementing practical solutions that enhance the effectiveness of the STEM Learning Institute.\n\nEssential Responsibilities\nProgram Coordination\nCoordinate day-to-day operations across curriculum development, professional learning, coaching, implementation, and field testing.\nMaintain project timelines, implementation schedules, and task management systems.\nTrack milestones and proactively follow up on outstanding deliverables.\nIdentify potential scheduling conflicts or implementation risks and communicate them promptly.\nSupport the Director in implementing strategic initiatives.\nProject Management\nSchedule and coordinate project meetings and agendas.\nRecord meeting notes; track decisions and action items.\nMonitor deadlines and remind team members of upcoming deliverables.\nOrganize shared files and maintain document version control.\nProfessional Learning Coordination\nCoordinate logistics for educator learning experiences including, but not limited to: registration, participant communications, travel, hotel reservations, catering, ground transportation, meeting space, instructional materials printing, shipping, technology, attendance tracking, and evaluations.\nSupport facilitators before, during, and after events.\nDistrict Partnerships\nServe as an operational contact for participating districts by scheduling meetings, coordinating communications, tracking district needs, maintaining implementation calendars, supporting teacher onboarding, coordinating coaching schedules, and responding to routine questions.\nCurriculum Support\nCoordinate curriculum development activities by scheduling review meetings, organizing reviewer feedback, maintaining version control, tracking revisions, preparing curriculum documents, and organizing digital resources.\nResearch & Evaluation\nCoordinate implementation activities related to evaluation, including survey administration, participant communication, consent documentation, scheduling observations, classroom implementation calendars, and data collection logistics.\nCollaborate closely with the research and evaluation team to reduce the burden on participating educators while maintaining high-quality implementation.\nBudget & Administrative Support\nAssist with budget tracking, expense reconciliation, consultant payments, teacher stipends, reimbursements, purchasing, contracts, and invoice tracking.\nMaintain accurate program records.\nCommunications\nSupport internal and external communications through meeting coordination, website content, district updates, presentation preparation, board reports, document formatting, and proofreading.\nSystems & Organization\nMaintain organized systems for project documentation, implementation resources, curriculum files, contracts, district contacts, meeting notes, professional learning materials, and evaluation documentation.\nMaintain organized documentation using Asana, SharePoint/Google Drive, and other collaboration tools.\nOrganize and file curriculum review documents, meeting notes, implementation guides, and shared resources.\nRecommend improvements to increase efficiency and consistency across the Institute.\n\nEducation and Experience\nRequired:\n2-year degree in any field\nTwo years of experience in program, project, or office administration or an equivalent combination of education and experience\nPreferred:\nBachelor’s degree in education, business administration, project management, communications, nonprofit management, or a related field (or equivalent professional experience).\nExperience working with K-12 education programs (formal or informal)\nExperience supporting educator professional learning.\nExperience coordinating travel, meetings, or conferences.\nExperience preparing reports, presentations, and executive materials.\n\nQualifications\nFamiliarity with STEM education.\nExperience with project management software and collaboration tools (e.g., Asana or similar platforms)\nExperience with Microsoft 365 and Google Workspace.\nExperience using Zoom, Teams, Canva, Qualtrics, SurveyMonkey, or similar platforms.\nSelf-motivated with a demonstrated ability to work independently in a fully remote environment, effectively managing time, prioritizing tasks, and meeting deadlines while staying responsive and communicative.\nDemonstrates commitment to SSPI’s Mission and Values in their daily work and interactions.\n\nWorking Conditions\nThe working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\nConstantly operates a computer.\nThe ability to observe details at a close range and the ability to adjust focus.\nThe ability to communicate information and ideas so others will understand.\nOn-site program assistance requires the ability to lift and move materials and climb stairs.\nTravel to twice-yearly in-person staff meetings and other program-related travel.\nTravel may involve extended time away from home in airports, hotels, and prospective/existing partnering districts and conferences.\nThe position may require the flexibility to work outside standard business hours during key program periods such as the Summer Institute or Unit launches.\n\nClearance Requirements\nAuthorization to work in the United States\nBackground clearance, including possibly Level 2 fingerprinting\nlETfqpNwcI","datePosted":"2026-08-07T10:40:01.435Z","dateModified":"2026-08-07T10:40:01.435Z","hiringOrganization":{"@type":"Organization","name":"Ssp International","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Remote","addressRegion":"OR","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"f37dbdfd9f8a6c42cf1d7332"},"url":"https://jobsearcher.com/jobs/f37dbdfd9f8a6c42cf1d7332"}}