Public Service Specialist, Senior- Superior Court (0626)

Nature of WorkUnder supervision performs administrative work of moderate difficulty; performs related work as assigned.Typical Duties(Illustrative only)Coordinates and schedules specialized departmental functions, meetings, and travelOversees an administrative unit's record management systems and databasesServes as lead staffMay supervise employees as assignedProvides training to assigned staffAssists with special projects as assigned Prepares and maintains statistical and administrative reports Gathers and prepares information for budgetary purposes Creates, processes, and distributes confidential and sensitive documents and correspondence Coordinates the preparation , distribution and preservation of departmental recordsCommunicates and acts as liaison with other departments, agencies and the public Attends meetings to represent the departmentComposes and types correspondence, contracts, reports and other documentsResearches pricing and vendors and prepares requisitions for needed goods and servicesMay perform research regarding grants and external sources of fundingMay take and transcribe meeting minutesMay receive and account for moneyEssential functions of this position include but not limited to: sitting, walking, standing, crouching, stooping, kneeling, reaching, bending and crawling for filing; working with and around others; dealing with interruptions; repetitive motion (hand/wrist/elbow/ shoulder) for computer work, filing, copying etc.; vision acuity (near) for computer work and reading documents; hearing and speech for ordinary conversation; finger dexterity and touch for typing.Minimum QualificationsFour years of progressively responsible administrative or clerical experience; OR, Associate’s degree and three years of progressively responsible administrative or clerical experience; OR, Bachelor's degree and two years of progressively responsible administrative or clerical experience; OR, Any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.The ideal candidate will have strong administrative skills, managerial skills, communication skills (verbal and written) and financial/payroll processing skills. The candidate will have initiative, be collaborative, and detail oriented with financial information, preparing documents and meeting deadlines. Must have experience in general office management and practices, and proficiency with computers, office equipment and Microsoft (Excel and Word), and ability to exercise judgement on moderately difficult administrative decisions, the ability to provide support to administrators and managers for work and projects of moderate difficulty.Please note: Background Check and Fingerprint are required.This position is non-exempt from overtime.Knowledge, Skills And AbilitiesConsiderable knowledge of:Specialized terminology, procedures, and formsRecords managementBusiness English, spelling and arithmetic, punctuation and grammarModern office practices, procedures, and equipmentRules and procedures of assigned department, including state and federal lawWorking knowledge of:Principles and practices of administrationSkill in:Use of computer applications, including Microsoft Word, Excel, and/or databaseUse of modern office equipmentAbility to:Make sound decisions independently and in accordance with regulations, policies and proceduresPerform complex administrative functions with speed and accuracyMeet deadlines and maintain workflowAccurately maintain records and prepare reportsWork safely and support the culture of workplace safetyEstablish and maintain effective working relationships with employees, other agencies and the publicFollow written and verbal instructionsCommunicate effectively verbally and in writingCoconino County is an Equal Opportunity Employer. AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.Employee BenefitsCoconino County offers a comprehensive employee benefitspackage to regular employees working 30 or more hours per week that includes:(Regular Part Time employees receive some benefits on a pro-rated basis. Temporary and Seasonal employees do not receive benefits. Elected officials are not eligible for vacation and sick leave.)Vacation/Annual Leave Sick Leave 10 Holidays Per Year Health Care Insurance Dental Plan Vision Plan Group Life Insurance Pre-Tax Deduction Plan Sick Leave Conversion Plan Personal Day Purchase Program Vacation Sell Back Program Tuition Reimbursement Program Wellness Program Long-Term Disability Arizona State Retirement System Employee Assistance Program On-going Training Opportunities Free bus transportation/ EcoPass bus passElective CoverageDependent Medical, Dental, and Vision Supplemental Life (for employees & dependents) Flexible Spending Account Health Savings Account Tax-deferred investment program Accidental and Disability Insurance Short Term Disability01Please submit a Cover Letter and Resume that is reflected on your application. Please describe your experience in the following areas: Office Management. Your response will be graded for grammar and content.02Please describe your experience in the following areas: Finance/Budgets. Your response will be graded for grammar and content.03Please describe your experience in the following area: Project Management and Event Planning. Your response will be graded for grammar and content04Please describe your experience in the following area: Supervisory Experience (training and mentoring.) Your response will be graded for grammar and content. Required Question