{"schemaVersion":"jobsearcher.job.v1","id":"f2ecbf7a91e20289b0621664","url":"https://jobsearcher.com/jobs/f2ecbf7a91e20289b0621664","canonicalUrl":"https://jobsearcher.com/jobs/f2ecbf7a91e20289b0621664","title":"Administrative Associate 2","description":"Administrative Associate 2LeadStack Inc. is an award-winning, one of the nation's fastest-growing, certified minority-owned (MBE) staffing services provider of contingent workforce. As a recognized industry leader in contingent workforce solutions and Certified as a Great Place to Work, we're proud to partner with some of the most admired Fortune 500 brands in the world.\r\nJob Title: Administrative Associate 2\r\nLocation: Stanford, CA 94305\r\nDuration: 18-May-2026 - 16-Aug-2026\r\nPR: $35/hr - $35.24/hr\r\nDescription:\r\nScheduling, organizing, and coordinating logistics for meetings and events related to division and section activities including webinars, conferences and other events. Provide technical support for meetings and seminars including, Powerpoint, telephone and videoconferencing. Coordinate travel arrangements and secure conference rooms and event spaces as needed.\r\nOrganize faculty interviews: contacting candidate, arranging agenda for any visit both virtual or in-person and all logistics needed. Support new faculty with onboarding and help navigate in the systems.\r\nAdministrative support multiple faculty members for meetings and activities within the section and divisional needs.\r\nPlan and schedule meetings for faculty members including but not limited to arranging conference rooms, communicating locations, directions and any logistical conflicts that may arise.\r\nProcess reimbursements for assigned faculty and order items using P-card. This includes travel reimbursements, general reimbursements and contracting with vendors, affiliated associations related to the respective faculty leaders.\r\nOrdering and collection/tracking of supplies and invoices. Track office-related issues using Excel and online tools.\r\nDesired Qualifications:\r\nFour-year degree plus a minimum of 2 years' experience or a combination thereof.\r\nPrior work experience at a university and/or in higher education strongly preferred.\r\nAbility to work independently, prioritize workload and meet strict deadlines.\r\nHigh level of attention to detail and accuracy.\r\nDemonstrated ability to act with tact and maintain confidentiality.\r\nDemonstrated problem solving and analytical skills.\r\nEducation & Experience (Required):\r\nHigh school diploma and three years of administrative experience, or combination of education and relevant experience.\r\nKnowledge, Skills and Abilities (Required):\r\nProficient computer skills and demonstrated experience with office software and email applications.\r\nDemonstrated success in following through and completing routine tasks.\r\nStrong organizational skills and attention to detail.\r\nStrong verbal and written communication skills.\r\nExcellent customer service and interpersonal skills.\r\nAbility to prioritize and multi-task.","company":"LeadStack","rawCompany":"leadstack","city":"Stanford","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-05-10T01:30:49.527Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"611310","title":"Colleges, Universities, and Professional Schools","slug":"colleges-universities-and-professional-schools"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"561320","title":"Temporary Help Services","slug":"temporary-help-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Administrative Associate 2","description":"Administrative Associate 2LeadStack Inc. is an award-winning, one of the nation's fastest-growing, certified minority-owned (MBE) staffing services provider of contingent workforce. As a recognized industry leader in contingent workforce solutions and Certified as a Great Place to Work, we're proud to partner with some of the most admired Fortune 500 brands in the world.\r\nJob Title: Administrative Associate 2\r\nLocation: Stanford, CA 94305\r\nDuration: 18-May-2026 - 16-Aug-2026\r\nPR: $35/hr - $35.24/hr\r\nDescription:\r\nScheduling, organizing, and coordinating logistics for meetings and events related to division and section activities including webinars, conferences and other events. Provide technical support for meetings and seminars including, Powerpoint, telephone and videoconferencing. Coordinate travel arrangements and secure conference rooms and event spaces as needed.\r\nOrganize faculty interviews: contacting candidate, arranging agenda for any visit both virtual or in-person and all logistics needed. Support new faculty with onboarding and help navigate in the systems.\r\nAdministrative support multiple faculty members for meetings and activities within the section and divisional needs.\r\nPlan and schedule meetings for faculty members including but not limited to arranging conference rooms, communicating locations, directions and any logistical conflicts that may arise.\r\nProcess reimbursements for assigned faculty and order items using P-card. This includes travel reimbursements, general reimbursements and contracting with vendors, affiliated associations related to the respective faculty leaders.\r\nOrdering and collection/tracking of supplies and invoices. Track office-related issues using Excel and online tools.\r\nDesired Qualifications:\r\nFour-year degree plus a minimum of 2 years' experience or a combination thereof.\r\nPrior work experience at a university and/or in higher education strongly preferred.\r\nAbility to work independently, prioritize workload and meet strict deadlines.\r\nHigh level of attention to detail and accuracy.\r\nDemonstrated ability to act with tact and maintain confidentiality.\r\nDemonstrated problem solving and analytical skills.\r\nEducation & Experience (Required):\r\nHigh school diploma and three years of administrative experience, or combination of education and relevant experience.\r\nKnowledge, Skills and Abilities (Required):\r\nProficient computer skills and demonstrated experience with office software and email applications.\r\nDemonstrated success in following through and completing routine tasks.\r\nStrong organizational skills and attention to detail.\r\nStrong verbal and written communication skills.\r\nExcellent customer service and interpersonal skills.\r\nAbility to prioritize and multi-task.","datePosted":"2026-05-10T01:30:49.527Z","dateModified":"2026-05-10T01:30:49.527Z","hiringOrganization":{"@type":"Organization","name":"LeadStack","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Stanford","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"f2ecbf7a91e20289b0621664"},"url":"https://jobsearcher.com/jobs/f2ecbf7a91e20289b0621664"}}