{"schemaVersion":"jobsearcher.job.v1","id":"f2c79ac0c9278dcb1e8425da","url":"https://jobsearcher.com/jobs/f2c79ac0c9278dcb1e8425da","canonicalUrl":"https://jobsearcher.com/jobs/f2c79ac0c9278dcb1e8425da","title":"Program Assistant","description":"Position Introduction: Under general supervision, greet and provide customer service to the public; Serve as a clerk to the vital statistics program and follow established procedures performing a variety of clerical tasks to create, maintain and process vital statistics records and requests for birth and death records; and provide supportive services requiring contact with departmental client and staff; perform related work as required. Maintain credentialing to serve as the agency’s Notary. Responsible for communication through media and social media avenue working alongside the agency’s nursing department and health commissioner to provide education and messaging on timely topics related to the health of Coshocton County. Serves as back up for billing claims to private insurances, Medicare, Medicaid, and Medicaid Managed Care providers for Adult Health, Child Health and Prenatal services rendered. Serve as front window back up for the clinic, district health and environmental health. Provides support and responsible for assigned program duties.\n\nEssential Duties and Responsibilities:\nVital Statistics:\nExamine records requests and other documents furnished by customers to review for accuracy, completeness and relevancy of information and to determine if the criteria established by law for release of records have been met.\nProduce and release certified copies of vital records.\nEnter data, search for and retrieve records using multiple automated and manual records management systems to post, update and/or adjust records.\nOperate a variety of office machines and office equipment to maintain vital records and to produce certified vital records.\nVerify the validity of vital records.\nPrepare vital records and data for department use and partner agencies.\nCustomer Service:\nGreet customers and answer questions (in person, by telephone, email and regular mail) regarding rules/regulations governing release of records, standard office processes and department services with tact, patience, empathy and by utilizing all available resources to provide the best possible service.\nAccept fees for department services.\nAssist Environmental Health customers to ensure they are connected with the needed person or resource.\nAdministration:\nPrepares administrative paperwork and program documents.\nPerforms required activities for assigned programs. This may include program reports, meetings and/or training.\nWorks with the fiscal office and administration to develop front office procedures, complete basic forms and activities for customers, and provide administrative support to all programs.\nProvide assistance at all front windows within the organization.\nPerform duties as assigned.\nClerical:\nBalance revenue with register receipts at the end of each business day.\nPerform opening and closing procedures.\nAnswer and direct telephone calls.\nMaintain filing systems.\nPrepare and send outgoing mailings and packages.\nComplete pay-ins, process bills, and maintain fiscal records\nAdministrative support for district health\nPerform duties as assigned.\nProgram Support:\nProvide support and responsible for assigned program duties, such as:\nOhio Buckeyes Buckle\nProject Dawn\nSafe Sleep Program\nPrevent Blindness\nOther Duties and Responsibilities:\nParticipate in staff committees and workgroups.\nProvide support functions in response to public health emergencies as directed by the Health Commissioner.\nOther duties as assigned.\nMinimum Qualifications:\nHigh school diploma or equivalent.\nMust be computer proficient and knowledgeable in various office and computer applications, including word processing, spreadsheet, desktop publishing, email, etc.\nMust have access to reliable transportation/Valid Ohio Driver’s License/Proof of auto insurance/insurable driving record; position may require in-state travel.\nPreferred Qualifications:\nCustomer service experience, minimum of 2 years.\nExpert in Microsoft Office (word, Excel)\nRequired Certifications (after hire)\nNotary Public (must be obtained within 6 months of hire)\nNational Child Passenger Safety Certification (must be obtained within 12 months of hire)\n\nA copy of the description of the core competencies can be found here:\nhttp://www.phf.org/resourcestools/Documents/Core_Competencies_for_Public_Health_Professionals_2021October.pdf\nAll Coshocton Public Health District (CPHD) employees are expected to ensure that Coshocton County residents are protected from disease and other public health threats, and to empower others to live healthier, safer lives. In addition, all CPHD employees are expected to meeting specified competencies in the follow areas:\nCustomer Focus: Ensure the health and safety of our community within my abilities and resources and treat our many, diverse customers with thoughtful listening and respect.\nAccountability: Be accountable for knowing the scope of programs and for maintaining the public’s trust through credible information, quality programming and services, and fiscal integrity.\nContinuous Quality Improvement: Establish and maintain organizational capacity and resources to support CQI.\nOccupational Health and Safety: Follow all safety rules, proactively work to prevent accidents, and encourage the use of sound judgment in order to comply with departmental and county occupational safety regulations.\nEmergency Preparedness: Promptly identify and respond to public health threats and priorities which may involve working outside of day-to-day tasks.\nCommunication: Communicate in a respectful manner in both written and oral formats with linguistic and cultural proficiency.\n\nWork Environment:\nDaily work includes general office setting.\nOffice setting includes sitting for long periods of time and viewing a computer screen for long periods of time; standing at counter to assist customers.\nMust have the ability to lift/hoist 15 pounds.\nWork performed may be subject to challenging interactions with community members.\n\nFollow this link to apply for the position: https://coshoctoncounty.bamboohr.com/careers/28","company":"Coshocton County","rawCompany":"coshocton county","city":"Coshocton","state":"OH","isRemote":false,"isActive":false,"createdAt":"2026-08-03T22:52:20.117Z","occupations":[{"code":"43-9061.00","title":"Office Clerks, General","slug":"office-clerks-general"},{"code":"21-1093.00","title":"Social and Human Service Assistants","slug":"social-and-human-service-assistants"},{"code":"43-6013.00","title":"Medical Secretaries and Administrative Assistants","slug":"medical-secretaries-and-administrative-assistants"}],"industries":[{"code":"923120","title":"Administration of Public Health Programs","slug":"administration-of-public-health-programs"},{"code":"921190","title":"Other General Government Support","slug":"other-general-government-support"},{"code":"926110","title":"Administration of General Economic Programs","slug":"administration-of-general-economic-programs"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Program Assistant","description":"Position Introduction: Under general supervision, greet and provide customer service to the public; Serve as a clerk to the vital statistics program and follow established procedures performing a variety of clerical tasks to create, maintain and process vital statistics records and requests for birth and death records; and provide supportive services requiring contact with departmental client and staff; perform related work as required. Maintain credentialing to serve as the agency’s Notary. Responsible for communication through media and social media avenue working alongside the agency’s nursing department and health commissioner to provide education and messaging on timely topics related to the health of Coshocton County. Serves as back up for billing claims to private insurances, Medicare, Medicaid, and Medicaid Managed Care providers for Adult Health, Child Health and Prenatal services rendered. Serve as front window back up for the clinic, district health and environmental health. Provides support and responsible for assigned program duties.\n\nEssential Duties and Responsibilities:\nVital Statistics:\nExamine records requests and other documents furnished by customers to review for accuracy, completeness and relevancy of information and to determine if the criteria established by law for release of records have been met.\nProduce and release certified copies of vital records.\nEnter data, search for and retrieve records using multiple automated and manual records management systems to post, update and/or adjust records.\nOperate a variety of office machines and office equipment to maintain vital records and to produce certified vital records.\nVerify the validity of vital records.\nPrepare vital records and data for department use and partner agencies.\nCustomer Service:\nGreet customers and answer questions (in person, by telephone, email and regular mail) regarding rules/regulations governing release of records, standard office processes and department services with tact, patience, empathy and by utilizing all available resources to provide the best possible service.\nAccept fees for department services.\nAssist Environmental Health customers to ensure they are connected with the needed person or resource.\nAdministration:\nPrepares administrative paperwork and program documents.\nPerforms required activities for assigned programs. This may include program reports, meetings and/or training.\nWorks with the fiscal office and administration to develop front office procedures, complete basic forms and activities for customers, and provide administrative support to all programs.\nProvide assistance at all front windows within the organization.\nPerform duties as assigned.\nClerical:\nBalance revenue with register receipts at the end of each business day.\nPerform opening and closing procedures.\nAnswer and direct telephone calls.\nMaintain filing systems.\nPrepare and send outgoing mailings and packages.\nComplete pay-ins, process bills, and maintain fiscal records\nAdministrative support for district health\nPerform duties as assigned.\nProgram Support:\nProvide support and responsible for assigned program duties, such as:\nOhio Buckeyes Buckle\nProject Dawn\nSafe Sleep Program\nPrevent Blindness\nOther Duties and Responsibilities:\nParticipate in staff committees and workgroups.\nProvide support functions in response to public health emergencies as directed by the Health Commissioner.\nOther duties as assigned.\nMinimum Qualifications:\nHigh school diploma or equivalent.\nMust be computer proficient and knowledgeable in various office and computer applications, including word processing, spreadsheet, desktop publishing, email, etc.\nMust have access to reliable transportation/Valid Ohio Driver’s License/Proof of auto insurance/insurable driving record; position may require in-state travel.\nPreferred Qualifications:\nCustomer service experience, minimum of 2 years.\nExpert in Microsoft Office (word, Excel)\nRequired Certifications (after hire)\nNotary Public (must be obtained within 6 months of hire)\nNational Child Passenger Safety Certification (must be obtained within 12 months of hire)\n\nA copy of the description of the core competencies can be found here:\nhttp://www.phf.org/resourcestools/Documents/Core_Competencies_for_Public_Health_Professionals_2021October.pdf\nAll Coshocton Public Health District (CPHD) employees are expected to ensure that Coshocton County residents are protected from disease and other public health threats, and to empower others to live healthier, safer lives. In addition, all CPHD employees are expected to meeting specified competencies in the follow areas:\nCustomer Focus: Ensure the health and safety of our community within my abilities and resources and treat our many, diverse customers with thoughtful listening and respect.\nAccountability: Be accountable for knowing the scope of programs and for maintaining the public’s trust through credible information, quality programming and services, and fiscal integrity.\nContinuous Quality Improvement: Establish and maintain organizational capacity and resources to support CQI.\nOccupational Health and Safety: Follow all safety rules, proactively work to prevent accidents, and encourage the use of sound judgment in order to comply with departmental and county occupational safety regulations.\nEmergency Preparedness: Promptly identify and respond to public health threats and priorities which may involve working outside of day-to-day tasks.\nCommunication: Communicate in a respectful manner in both written and oral formats with linguistic and cultural proficiency.\n\nWork Environment:\nDaily work includes general office setting.\nOffice setting includes sitting for long periods of time and viewing a computer screen for long periods of time; standing at counter to assist customers.\nMust have the ability to lift/hoist 15 pounds.\nWork performed may be subject to challenging interactions with community members.\n\nFollow this link to apply for the position: https://coshoctoncounty.bamboohr.com/careers/28","datePosted":"2026-08-03T22:52:20.117Z","dateModified":"2026-08-03T22:52:20.117Z","hiringOrganization":{"@type":"Organization","name":"Coshocton County","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Coshocton","addressRegion":"OH","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"f2c79ac0c9278dcb1e8425da"},"url":"https://jobsearcher.com/jobs/f2c79ac0c9278dcb1e8425da"}}