{"schemaVersion":"jobsearcher.job.v1","id":"f2330962ce29db43a4b0b949","url":"https://jobsearcher.com/jobs/f2330962ce29db43a4b0b949","canonicalUrl":"https://jobsearcher.com/jobs/f2330962ce29db43a4b0b949","title":"Executive Assistant","description":"Innovative Driven is currently seeking a dynamic Executive Assistant to become an integral member of a top ranked team at one of our prestigious global law firm clients! This position is a tremendous opportunity to provide senior-level support to several partners and attorneys at the firm's busy and beautiful office in San Francisco, CA.This role is hybrid, with four days per week, with one remote day per week. It is a full-time, 35 hour workweek. (OT starts at 35 hours)RESPONSIBLITIES:Provide proactive c-level administrative support to a busy legal teamFacilitate a team-oriented committment to the highest levels of client service and professional excellence.Demonstrate an understanding of the business development and client priorities of the teamMaintain and update current list of contacts and business activities in the firm's database.Proactively and efficiently schedule calls and meetings, executing calls as neededBuild relationship with clients and client assistantsSchedule client entertainment and assist with local event managementAssist with preparing materials for use in meetings, pitches and proposalsUndertake research in support of business development as directed.Manage complex calendars and coordinate scheduling across supported attorneysCoordinate all travel arrangements including flights, hotels, ground transportation and itinerariesProcess and submit expense reimbursements accurately and swiftlyTrack and follow up on timesheet submissions for supported attorneysAssist with preparation and organization of client files and matter materialsHandle incoming and outgoing communications, including calls and mailProvide backup support to other Executive Assistants during high-volume periodsDraft, proofread and edit correspondence, memos and other documents.Coordinate with internal departments (Finance, IT, Facilities, Conflicts) as neededREQUIREMENTS:A minimum of three years of relevant experience as an executive-level assistant in a law firm, professional services firm or other corporate environment.Bachelor’s Degree preferred.Excellent knowledge of Microsoft Outlook, Word, PowerPoint and Excel and experience with CRM system.Law firm or corporate environment experienceExcellent project management and analytical skills.","company":"Innovative Driven","rawCompany":"innovative driven","city":"Millbrae","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-10-29T07:38:19.392Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6012.00","title":"Legal Secretaries and Administrative Assistants","slug":"legal-secretaries-and-administrative-assistants"}],"industries":[{"code":"541110","title":"Offices of Lawyers","slug":"offices-of-lawyers"},{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"561320","title":"Temporary Help Services","slug":"temporary-help-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant","description":"Innovative Driven is currently seeking a dynamic Executive Assistant to become an integral member of a top ranked team at one of our prestigious global law firm clients! This position is a tremendous opportunity to provide senior-level support to several partners and attorneys at the firm's busy and beautiful office in San Francisco, CA.This role is hybrid, with four days per week, with one remote day per week. It is a full-time, 35 hour workweek. (OT starts at 35 hours)RESPONSIBLITIES:Provide proactive c-level administrative support to a busy legal teamFacilitate a team-oriented committment to the highest levels of client service and professional excellence.Demonstrate an understanding of the business development and client priorities of the teamMaintain and update current list of contacts and business activities in the firm's database.Proactively and efficiently schedule calls and meetings, executing calls as neededBuild relationship with clients and client assistantsSchedule client entertainment and assist with local event managementAssist with preparing materials for use in meetings, pitches and proposalsUndertake research in support of business development as directed.Manage complex calendars and coordinate scheduling across supported attorneysCoordinate all travel arrangements including flights, hotels, ground transportation and itinerariesProcess and submit expense reimbursements accurately and swiftlyTrack and follow up on timesheet submissions for supported attorneysAssist with preparation and organization of client files and matter materialsHandle incoming and outgoing communications, including calls and mailProvide backup support to other Executive Assistants during high-volume periodsDraft, proofread and edit correspondence, memos and other documents.Coordinate with internal departments (Finance, IT, Facilities, Conflicts) as neededREQUIREMENTS:A minimum of three years of relevant experience as an executive-level assistant in a law firm, professional services firm or other corporate environment.Bachelor’s Degree preferred.Excellent knowledge of Microsoft Outlook, Word, PowerPoint and Excel and experience with CRM system.Law firm or corporate environment experienceExcellent project management and analytical skills.","datePosted":"2026-10-29T07:38:19.392Z","dateModified":"2026-10-29T07:38:19.392Z","hiringOrganization":{"@type":"Organization","name":"Innovative Driven","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Millbrae","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"f2330962ce29db43a4b0b949"},"url":"https://jobsearcher.com/jobs/f2330962ce29db43a4b0b949"}}