HVAC Administrative Coordinator

Join Our Team as an Administrative Coordinator at Progressive Mechanical Services!Full-time | $22.50 - 25.00 hourly | Local OwnershipProgressive Mechanical Services is a locally owned HVAC/R company established in 2017, and we are looking for an Administrative Coordinator who enjoys supporting leadership, improving day-to-day processes, and helping a growing company run smoothly.In this onsite, internal role, you'll support our office operations by assisting the business owner and bookkeeper with daily administrative and clerical tasks. This position is ideal for someone who enjoys structure, multitasking, and being a key part of a small, close-knit team.Pay Range: $22.50 - 25.00 hourlyComprehensive BenefitsWe offer 50% employer-paid medical, plus dental and vision coverage401 with Match: Plan for retirement with our 401(k) and 3% company matchPaid time off and paid sick time with accrual starting day onePaid holidaysWhy You'll Love It HereLocally Owned and OperatedAn innovative, people-first culture that values growth, initiative, and continuous improvementReal Opportunity for growth and advancement - join a small, growing team where your skills can lead to advancementStable role with predictable hoursAnnual Holiday BonusesPosition: Office / Administrative CoordinatorSchedule: Monday through Friday, 7:00 - 4:30pmYour Role as an Administrative AssistantProvide administrative and clerical support our office operationsAssist with data entry, filing, and maintaining organized digital and paper recordsSupport scheduling, work order processing, and internal documentationHelp prepare invoices, reports, and basic accounting-related paperworkEnsure accuracy and organization across office systems and processesMaintain confidentiality and professionalism in handling company informationWhat We're Looking ForProven experience in an administrative, clerical, or office support roleExperience in the construction, HVAC, or service-based industries is highly preferred Strong proficiency in Microsoft Office (Outlook, Word, Excel) and general office softwareTech-savvy with the ability to quickly adapt to new software and digital toolsAbility to multitask and prioritize in a fast-paced environmentReliable, punctual and dependableStrong communication skills and a team-first mindsetPreferred QualificationsFamiliarity with invoicing, work orders, or basic bookkeeping supportReady to join a family-oriented team where your leadership and expertise make a real impact? Apply today - we can't wait to meet you! (All applicants must apply online-no walk-ins, phone calls, or in-person submissions will be accepted.)Salary: $22.50 - $25.00 per hour