{"schemaVersion":"jobsearcher.job.v1","id":"f12595ea29bc71ac76f5e338","url":"https://jobsearcher.com/jobs/f12595ea29bc71ac76f5e338","canonicalUrl":"https://jobsearcher.com/jobs/f12595ea29bc71ac76f5e338","title":"Admin Specialist (US-Based)","description":"COMPANY OVERVIEW:\nJDI Integrations is a US-based Service-Disabled Veteran-Owned Small Business (SDVOSB) that specialized in supplying US government organizations with physical security solutions, expeditionary site solutions, storage optimization solutions, communication solutions, and general contracting services. The company is committed to providing customers with seamless end-to-end services that include end-user training, product warranties, and technical support services.\nJOB DESCRIPTION:\nThis is a full-time remote role for an Admin Specialist (US-based). The Admin Specialist will be responsible for a range of day-to-day administrative duties and will work closely with the C-suite and operational staff. The Admin Specialist should have strong interpersonal skills, a strategic mindset, and excellent English language abilities for success in this role.\nRESPONSIBILITIES:\nAct as the primary point of contact for internal and external stakeholders, managing communications and inquiries on behalf of the Administrative Director.\nHandle confidential information with utmost discretion and always maintain a high level of professionalism.\nDrafting, proofreading, editing documents, correspondence, and creating process documents.\nManaging the database, managing and organizing shared drive documents, and other data-related tasks.\nCreating and updating reports and documents as needed.\nProviding general administrative support to team members and managers.\nAssisting with onboarding new employees and facilitating training programs.\nCreate offers and respond to requests for quotation emails.\nAssisting with projects and tasks as assigned by management.\nConducting research, collecting data, and preparing proposals, presentations, and training materials.\nQUALIFICATION:\nBachelor’s degree or higher (degree in Business Administration preferred)\nPrior experience as an Admin Assistant/Specialist or similar role.\nAbility to manage multiple tasks efficiently and accurately.\nProficient in Microsoft Office Suite, Monday.com, and Slack.\nStrong organizational skills, time management, and attention to detail.\nExperience in project management preferred.\nStrong communication and interpersonal skills.\nAbility to handle confidential information with care.\nProblem-solving skills and adaptability.\nProactive, with the ability to anticipate needs and take initiative\nExperience creating Standard Operating Procedures (SOPs) and processes\nDetail-oriented with a strong focus on accuracy and completeness\nPrior experience working with an American company is preferred.\nRFQ (Request for Quotation) experience is a plus, but not required\nBonus points for experience with MS Dynamics 365.\nPay: $12.00 - $15.00 per hour\nApplication Question(s):\nWhat experience do you have using Microsoft Dynamics 365? If none, what CRM or Project Management platforms have you used, and could you share your experience with them?\nThis role involves supporting administrative operations across multiple departments, including documentation, SOP creation, project coordination, vendor communications, and general administrative support. Which of these responsibilities have you handled in previous roles? Please provide a brief summary.\nDo you have experience preparing Requests for Quotation (RFQs) and offers? Please provide a brief summary.\nFor compliance purposes, are you a U.S. citizen and living in the U.S?\nWork Location: Remote","company":"Jdiintegrationsllc","rawCompany":"jdiintegrationsllc","city":"Remote","state":"OR","isRemote":false,"isActive":false,"createdAt":"2026-08-03T20:14:04.295Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"541611","title":"Administrative Management and General Management Consulting Services","slug":"administrative-management-and-general-management-consulting-services"},{"code":"561499","title":"All Other Business Support Services","slug":"all-other-business-support-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Admin Specialist (US-Based)","description":"COMPANY OVERVIEW:\nJDI Integrations is a US-based Service-Disabled Veteran-Owned Small Business (SDVOSB) that specialized in supplying US government organizations with physical security solutions, expeditionary site solutions, storage optimization solutions, communication solutions, and general contracting services. The company is committed to providing customers with seamless end-to-end services that include end-user training, product warranties, and technical support services.\nJOB DESCRIPTION:\nThis is a full-time remote role for an Admin Specialist (US-based). The Admin Specialist will be responsible for a range of day-to-day administrative duties and will work closely with the C-suite and operational staff. The Admin Specialist should have strong interpersonal skills, a strategic mindset, and excellent English language abilities for success in this role.\nRESPONSIBILITIES:\nAct as the primary point of contact for internal and external stakeholders, managing communications and inquiries on behalf of the Administrative Director.\nHandle confidential information with utmost discretion and always maintain a high level of professionalism.\nDrafting, proofreading, editing documents, correspondence, and creating process documents.\nManaging the database, managing and organizing shared drive documents, and other data-related tasks.\nCreating and updating reports and documents as needed.\nProviding general administrative support to team members and managers.\nAssisting with onboarding new employees and facilitating training programs.\nCreate offers and respond to requests for quotation emails.\nAssisting with projects and tasks as assigned by management.\nConducting research, collecting data, and preparing proposals, presentations, and training materials.\nQUALIFICATION:\nBachelor’s degree or higher (degree in Business Administration preferred)\nPrior experience as an Admin Assistant/Specialist or similar role.\nAbility to manage multiple tasks efficiently and accurately.\nProficient in Microsoft Office Suite, Monday.com, and Slack.\nStrong organizational skills, time management, and attention to detail.\nExperience in project management preferred.\nStrong communication and interpersonal skills.\nAbility to handle confidential information with care.\nProblem-solving skills and adaptability.\nProactive, with the ability to anticipate needs and take initiative\nExperience creating Standard Operating Procedures (SOPs) and processes\nDetail-oriented with a strong focus on accuracy and completeness\nPrior experience working with an American company is preferred.\nRFQ (Request for Quotation) experience is a plus, but not required\nBonus points for experience with MS Dynamics 365.\nPay: $12.00 - $15.00 per hour\nApplication Question(s):\nWhat experience do you have using Microsoft Dynamics 365? If none, what CRM or Project Management platforms have you used, and could you share your experience with them?\nThis role involves supporting administrative operations across multiple departments, including documentation, SOP creation, project coordination, vendor communications, and general administrative support. Which of these responsibilities have you handled in previous roles? Please provide a brief summary.\nDo you have experience preparing Requests for Quotation (RFQs) and offers? Please provide a brief summary.\nFor compliance purposes, are you a U.S. citizen and living in the U.S?\nWork Location: Remote","datePosted":"2026-08-03T20:14:04.295Z","dateModified":"2026-08-03T20:14:04.295Z","hiringOrganization":{"@type":"Organization","name":"Jdiintegrationsllc","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Remote","addressRegion":"OR","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"f12595ea29bc71ac76f5e338"},"url":"https://jobsearcher.com/jobs/f12595ea29bc71ac76f5e338"}}