{"schemaVersion":"jobsearcher.job.v1","id":"f02fc848002f1dee53936c33","url":"https://jobsearcher.com/jobs/f02fc848002f1dee53936c33","canonicalUrl":"https://jobsearcher.com/jobs/f02fc848002f1dee53936c33","title":"Distribution Services Admin","description":"Life changing therapies. Global impact. Bridge to thousands of biopharma companies and their patients.\n\nWe are PCI.\n\nOur investment is in People who make an impact, drive progress and create a better tomorrow. Our strategy includes building teams across our global network to pioneer and shape the future of PCI.\n\nJOB DESCRIPTION:\nThe primary functions of this position are to process shipment requests from external or internal sources, ensuring that all appropriate paperwork has been completed and given to the warehouse team, and to maintain and process international paperwork associated to clinical distribution sales orders.\nESSENTIAL DUTIES AND RESPONSIBILITIES:\nProcess shipment requests by correctly entering and verifying all information into the JDE system\nEnsure that all necessary paperwork related to the shipment request has been included with the order sent to the floor for proper pick and pack of the materials.\nCreation of proforma invoices (if applicable) to the shipment.\nLiaise with the IVRS or other external personnel to ensure proper receipt of requests as well as correct information contained in the request to adequately process the shipment.\nFollow-up on delivery confirmation of shipments via the selected courier.\nDownloading and management of temperature monitoring devices.\nCommunication between the distribution project manager and the warehouse, when required to solve issues and/or ensure expedited processing of shipments.\nPrepare monthly shipping reports and metrics as requested.\nSet up customer addresses for site shipments.\nSupport the Distribution Project Manager or Distribution Services Manager with any project requirements.\nEnsure that all international paperwork related to the shipment request has been included with the order sent to the floor for proper shipment of the material.\nManagement of proforma invoice templates.\nManagement of the clinical bulk shipment log.\nSchedule pick-up of international shipments with the selected courier.\nLiaise with external personnel to ensure correct information contained on the proforma invoice to adequately process the shipment.\nLiaise with external personnel to obtain authorization for dispatch and confirmation of import permission\nFollow-up on delivery confirmation of international shipments via the selected courier.\nPrepare monthly metrics as requested.\nAssist with the preparation of monthly customer billing and invoicing\nThis position may require overtime and/or weekend work.\nKnowledge of and adherence to all PCI, cGMP, and GCP policies, procedures, rules.\nAttendance to work is an essential function of this position\nPerforms other duties as assigned by Manager/Supervisor.\nQUALIFICATIONS:\nRequired:\nAssociate's Degree in a related field and/or 1-3 years related experience and/or training.\nBasic Mathematical Skills\nBasic Computer Skills: Ability to perform basic computer tasks and has the ability to operate common computer programs.\nMinimum Professional Proficiency: Ability to speak in a way that allows one to participate effectively in various conversations. Ability to read various types of standard items addressed to general readers.\nIntermediate Reasoning: Ability to apply common sense understanding to carry out instructions that may be furnished in written, oral, or diagram form. Ability to deal with problems that involve several concrete variables in standardized situations.\nPreferred:\nAbility to follow instructions and respond to management direction.\nAbility to identify and resolve problems in a timely manner.\nAbility to exhibit sound and accurate judgment.\nAbility to demonstrate attention to detail.\n#LI-RS1\nJoin us and be part of building the bridge between life changing therapies and patients.\nLet’s talk future\nEqual Employment Opportunity (EEO) Statement:\nPCI Pharma Services is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.\nAt PCI, Diversity, Equity, and Inclusion (DEI) are at the core of our company’s purpose: Together, delivering life-changing therapies. We are committed to cultivating an inclusive workplace by holding ourselves accountable to the highest standards of understanding, fairness, respect, and equal opportunity – at every level. We envision a PCI community where everyone can belong and grow, and we strive to bring this vision to reality by continuously and intentionally assessing our people practices, policies and programs, marketing approach, and workplace culture.","company":"Pcipharmaservices","rawCompany":"pcipharmaservices","city":"Bloomington","state":"IL","isRemote":false,"isActive":false,"createdAt":"2026-04-12T21:14:06.126Z","occupations":[{"code":"43-5071.00","title":"Shipping, Receiving, and Inventory Clerks","slug":"shipping-receiving-and-inventory-clerks"},{"code":"11-3071.00","title":"Transportation, Storage, and Distribution Managers","slug":"transportation-storage-and-distribution-managers"},{"code":"43-5032.00","title":"Dispatchers, Except Police, Fire, and Ambulance","slug":"dispatchers-except-police-fire-and-ambulance"}],"industries":[{"code":"424210","title":"Drugs and Druggists' Sundries Merchant Wholesalers","slug":"drugs-and-druggists-sundries-merchant-wholesalers"},{"code":"325412","title":"Pharmaceutical Preparation Manufacturing","slug":"pharmaceutical-preparation-manufacturing"},{"code":"423450","title":"Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers","slug":"medical-dental-and-hospital-equipment-and-supplies-merchant-wholesalers"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Distribution Services Admin","description":"Life changing therapies. Global impact. Bridge to thousands of biopharma companies and their patients.\n\nWe are PCI.\n\nOur investment is in People who make an impact, drive progress and create a better tomorrow. Our strategy includes building teams across our global network to pioneer and shape the future of PCI.\n\nJOB DESCRIPTION:\nThe primary functions of this position are to process shipment requests from external or internal sources, ensuring that all appropriate paperwork has been completed and given to the warehouse team, and to maintain and process international paperwork associated to clinical distribution sales orders.\nESSENTIAL DUTIES AND RESPONSIBILITIES:\nProcess shipment requests by correctly entering and verifying all information into the JDE system\nEnsure that all necessary paperwork related to the shipment request has been included with the order sent to the floor for proper pick and pack of the materials.\nCreation of proforma invoices (if applicable) to the shipment.\nLiaise with the IVRS or other external personnel to ensure proper receipt of requests as well as correct information contained in the request to adequately process the shipment.\nFollow-up on delivery confirmation of shipments via the selected courier.\nDownloading and management of temperature monitoring devices.\nCommunication between the distribution project manager and the warehouse, when required to solve issues and/or ensure expedited processing of shipments.\nPrepare monthly shipping reports and metrics as requested.\nSet up customer addresses for site shipments.\nSupport the Distribution Project Manager or Distribution Services Manager with any project requirements.\nEnsure that all international paperwork related to the shipment request has been included with the order sent to the floor for proper shipment of the material.\nManagement of proforma invoice templates.\nManagement of the clinical bulk shipment log.\nSchedule pick-up of international shipments with the selected courier.\nLiaise with external personnel to ensure correct information contained on the proforma invoice to adequately process the shipment.\nLiaise with external personnel to obtain authorization for dispatch and confirmation of import permission\nFollow-up on delivery confirmation of international shipments via the selected courier.\nPrepare monthly metrics as requested.\nAssist with the preparation of monthly customer billing and invoicing\nThis position may require overtime and/or weekend work.\nKnowledge of and adherence to all PCI, cGMP, and GCP policies, procedures, rules.\nAttendance to work is an essential function of this position\nPerforms other duties as assigned by Manager/Supervisor.\nQUALIFICATIONS:\nRequired:\nAssociate's Degree in a related field and/or 1-3 years related experience and/or training.\nBasic Mathematical Skills\nBasic Computer Skills: Ability to perform basic computer tasks and has the ability to operate common computer programs.\nMinimum Professional Proficiency: Ability to speak in a way that allows one to participate effectively in various conversations. Ability to read various types of standard items addressed to general readers.\nIntermediate Reasoning: Ability to apply common sense understanding to carry out instructions that may be furnished in written, oral, or diagram form. Ability to deal with problems that involve several concrete variables in standardized situations.\nPreferred:\nAbility to follow instructions and respond to management direction.\nAbility to identify and resolve problems in a timely manner.\nAbility to exhibit sound and accurate judgment.\nAbility to demonstrate attention to detail.\n#LI-RS1\nJoin us and be part of building the bridge between life changing therapies and patients.\nLet’s talk future\nEqual Employment Opportunity (EEO) Statement:\nPCI Pharma Services is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.\nAt PCI, Diversity, Equity, and Inclusion (DEI) are at the core of our company’s purpose: Together, delivering life-changing therapies. We are committed to cultivating an inclusive workplace by holding ourselves accountable to the highest standards of understanding, fairness, respect, and equal opportunity – at every level. We envision a PCI community where everyone can belong and grow, and we strive to bring this vision to reality by continuously and intentionally assessing our people practices, policies and programs, marketing approach, and workplace culture.","datePosted":"2026-04-12T21:14:06.126Z","dateModified":"2026-04-12T21:14:06.126Z","hiringOrganization":{"@type":"Organization","name":"Pcipharmaservices","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Bloomington","addressRegion":"IL","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"f02fc848002f1dee53936c33"},"url":"https://jobsearcher.com/jobs/f02fc848002f1dee53936c33"}}