Administrative Assistant – Dana Point, CA

ABOUT USWe are a driven and detail-oriented real estate investment company built on growth, accountability, and doing what’s right even when no one is watching. Since 2015, we have helped more than 700 homeowners across Southern California sell their homes with certainty and speed. Today, we are proud to be recognized as Southern California’s most trusted cash home buyer. We believe that success is something you build together and invest heavily in our teams because when our teams grow, our customers win. As a team, we continuously engage in industry events, personal development, and ongoing training because learning never stops here. Our office is a place where collaboration happens daily, ideas are welcomed, and yes, the view is amazing, too.JOB SUMMARYWe are seeking a skilled Admin to work alongside our Sales, Operations & Marketing Departments for our dynamic team. This candidate will play a crucial role in the communication, documentation, and execution of processes. The ideal candidate will have a strong technical background, excellent project management skills, and the ability to collaborate with cross-functional teams. We are seeking a highly organized, proactive, and professional individual with a passion for supporting our Real Estate Investment team.WHAT WE OFFERGreat team and excellent cultureWe promote from within and reward ambition and coachability$60K base + bi-annual bonuses with growth potentialOpportunities for career advancement and professional development.Hybrid work (in office 3 days/week)ESSENTIAL DUTIES AND RESPONSIBILITIESDocumenting key processes & procedures performed on a daily & weekly basisProvide administrative support to the management team and staff by managing schedules, handling correspondence, and organizing documents.Serve as a point of contact between management and departmentsMaintain accurate records of documents, invoices, emails, and proceduresSchedule coordination for management team membersEnter accurate data in systems, including client information, when neededPerform general office support duties as requiredEnsure compliance with company policies is adhered toCollaborate with colleagues across multiple departments to ensure seamless communication and workflowOverseeing email marketing campaignsManaging the management team’s email & calendar, along with scheduling meetingsTaking notes & documenting notes during team meetings with follow-up remindersRunning errands needed for event preparationQUALIFICATIONSBachelor's degree in Business, Marketing, or a related field (or equivalent work experience).3-5+ years of proven experience in administrative roles or similar fields that require high detail orientation, time management, and organization (preferably in property maintenance or real estate)Excellent communication and interpersonal skills.Ability to work independently and as part of a collaborative team.Familiarity with CRM software and sales tools.Results-oriented with a strong drive to achieve and exceed targets.Must live near or around Dana Point, CAJob Type: Full-time, Monday-Friday business hoursPay: $60,000 per yearBenefits:Bi-annual bonusesOpportunity to grow financially and professionallyWork Location: Ability to commute weekly to Dana Point, CA