{"schemaVersion":"jobsearcher.job.v1","id":"efb11d02a1374a1c7c8d21c9","url":"https://jobsearcher.com/jobs/efb11d02a1374a1c7c8d21c9","canonicalUrl":"https://jobsearcher.com/jobs/efb11d02a1374a1c7c8d21c9","title":"Operations Coordinator","description":"Location: Milan, Illinois, USAReports To: CEOHours: Full-time, office-based (part-time considered for the right candidate)SummaryWe are looking for an organised, proactive and personable Operations Coordinator to support the day-to-day running of our Illinois office. This is a varied, hands-on role at the heart of a small but busy team, working closely with colleagues across service, sales, technical and administration functions, as well as liaising with our UK and Canadian counterparts.The successful candidate will be comfortable managing process and administration, have an eye for detail and be happy to 'roll up their sleeves' and get involved in whatever the business needs. Some exposure to accounting or finance administration is desirable, as this role provides local support to our corporate accounts team.About the CompanyCrane Electronics Inc., the US subsidiary of Crane Electronics Group, a UK-headquartered group, employing 75 people worldwide. Our Milan office is a team of 8, providing the following services to our customers:Purchasing and importing product from our UK facilityPurchasing local parts and servicesManaging inventoryProviding service and recalibration from our fully accredited facilityProcessing customer orders from quote to shipping, including invoicingProviding customer and technical supportAccounting, HR and quality management are handled at group level (UK and Canada), with this role providing essential local input and liaison.Key ResponsibilitiesInternal Operations & Process Management:Ensure compliance with company policies and procedures to achieve consistency across operationsAdminister the overtime policy, ensuring necessary approvals are in placeMonitor and continually improve office administration processesSupport the onboarding and offboarding of staff in coordination with group HRFinance & Accounting Support:Carry out day-to-day banking dutiesFollow-up on aged accounts receivableProcess payments and manage administration of local contractorsConduct periodic stocktakingQuality & Compliance:Support the internal quality auditing processMaintain staff training recordsAdminister local quality documentationAssist with external quality audits as requiredCustomer & Order Administration:Support the customer and sales support team with order processing from quote through to shipping and invoicingLiaise with UK and Canadian group companies on operational mattersProfileEssential:Proven experience in an office administration or operations roleSome exposure to accounting, bookkeeping or finance administrationStrong organisational skills with a methodical, process-driven approachExcellent interpersonal and communication skills; comfortable liaising with colleagues, peers and senior stakeholders at all levelsProficient in Microsoft Office, particularly Excel and OutlookA positive, 'can-do' attitude and a willingness to pitch in wherever neededHigh level of accuracy and attention to detailDesirable:Experience working within a subsidiary or satellite office environmentFamiliarity with quality management systems (e.g. ISO 9001)Experience supporting external audits or compliance processesExposure to inventory management or purchasingKey CompetenciesAdaptability: comfortable switching between tasks and priorities in a small, busy officeCollaboration: a team player who can build positive relationships across all levels of the companyInitiative: spots problems and takes ownership of finding solutionsCommunication: clear and professional, whether in writing or in person, across multiple time zones and culturesIntegrity: handles sensitive financial and HR information with discretionPlease apply directly to this job posting or submit your resume and cover letter to cwalker@crane-electronics.com","company":"Crane Electronics Group","rawCompany":"crane electronics group","city":"Milan","state":"IL","isRemote":false,"isActive":false,"createdAt":"2026-04-16T04:08:15.611Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"11-3012.00","title":"Administrative Services Managers","slug":"administrative-services-managers"},{"code":"11-1021.00","title":"General and Operations Managers","slug":"general-and-operations-managers"}],"industries":[{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"561499","title":"All Other Business Support Services","slug":"all-other-business-support-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Operations Coordinator","description":"Location: Milan, Illinois, USAReports To: CEOHours: Full-time, office-based (part-time considered for the right candidate)SummaryWe are looking for an organised, proactive and personable Operations Coordinator to support the day-to-day running of our Illinois office. This is a varied, hands-on role at the heart of a small but busy team, working closely with colleagues across service, sales, technical and administration functions, as well as liaising with our UK and Canadian counterparts.The successful candidate will be comfortable managing process and administration, have an eye for detail and be happy to 'roll up their sleeves' and get involved in whatever the business needs. Some exposure to accounting or finance administration is desirable, as this role provides local support to our corporate accounts team.About the CompanyCrane Electronics Inc., the US subsidiary of Crane Electronics Group, a UK-headquartered group, employing 75 people worldwide. Our Milan office is a team of 8, providing the following services to our customers:Purchasing and importing product from our UK facilityPurchasing local parts and servicesManaging inventoryProviding service and recalibration from our fully accredited facilityProcessing customer orders from quote to shipping, including invoicingProviding customer and technical supportAccounting, HR and quality management are handled at group level (UK and Canada), with this role providing essential local input and liaison.Key ResponsibilitiesInternal Operations & Process Management:Ensure compliance with company policies and procedures to achieve consistency across operationsAdminister the overtime policy, ensuring necessary approvals are in placeMonitor and continually improve office administration processesSupport the onboarding and offboarding of staff in coordination with group HRFinance & Accounting Support:Carry out day-to-day banking dutiesFollow-up on aged accounts receivableProcess payments and manage administration of local contractorsConduct periodic stocktakingQuality & Compliance:Support the internal quality auditing processMaintain staff training recordsAdminister local quality documentationAssist with external quality audits as requiredCustomer & Order Administration:Support the customer and sales support team with order processing from quote through to shipping and invoicingLiaise with UK and Canadian group companies on operational mattersProfileEssential:Proven experience in an office administration or operations roleSome exposure to accounting, bookkeeping or finance administrationStrong organisational skills with a methodical, process-driven approachExcellent interpersonal and communication skills; comfortable liaising with colleagues, peers and senior stakeholders at all levelsProficient in Microsoft Office, particularly Excel and OutlookA positive, 'can-do' attitude and a willingness to pitch in wherever neededHigh level of accuracy and attention to detailDesirable:Experience working within a subsidiary or satellite office environmentFamiliarity with quality management systems (e.g. ISO 9001)Experience supporting external audits or compliance processesExposure to inventory management or purchasingKey CompetenciesAdaptability: comfortable switching between tasks and priorities in a small, busy officeCollaboration: a team player who can build positive relationships across all levels of the companyInitiative: spots problems and takes ownership of finding solutionsCommunication: clear and professional, whether in writing or in person, across multiple time zones and culturesIntegrity: handles sensitive financial and HR information with discretionPlease apply directly to this job posting or submit your resume and cover letter to cwalker@crane-electronics.com","datePosted":"2026-04-16T04:08:15.611Z","dateModified":"2026-04-16T04:08:15.611Z","hiringOrganization":{"@type":"Organization","name":"Crane Electronics Group","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Milan","addressRegion":"IL","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"efb11d02a1374a1c7c8d21c9"},"url":"https://jobsearcher.com/jobs/efb11d02a1374a1c7c8d21c9"}}