{"schemaVersion":"jobsearcher.job.v1","id":"efaa2fae3b493fd34bcf08c0","url":"https://jobsearcher.com/jobs/efaa2fae3b493fd34bcf08c0","canonicalUrl":"https://jobsearcher.com/jobs/efaa2fae3b493fd34bcf08c0","title":"Executive Assistant","description":"Great Parks is seeking a qualified professional for the Executive Assistant to the Chief Executive Officer. This position will support the CEO through schedule management, addressing phone inquiries, handling internal and external meeting requests, scheduling speaking engagements, and executive project management. The position also provides administrative support to the Board of Park Commissioners. This is an integral team member that will need to provide excellent customer service by phone and in person to our guests and be highly organized.\n\nThis is an onsite full-time position that will work primarily at the Great Parks’ Winton Center location. This position requires an 8-hour workday, with a flexible start time between 7:00 a.m. and 8:00 a.m.\n\nThe successful candidate will:\nPrepares correspondence, reports and other documents for Chief Executive Officer (CEO) including collection of documents provided by Chief Operating Officer (COO) and Division Chiefs.\n\nMaintains CEO and other executive level files including prosecutor files and confidential files stored in the vault.\n\nPrepares advance notification of Board meetings as required including notifying the media and the public. Sends request for agenda items to Division Chiefs and consolidates list of agenda items for CEO and COO review.\n\nPrepares Board agenda and reports for CEO and COO review including items for General, Action, Monitoring Reports and General Reports. Coordinates with CEO and COO on Board meeting schedule, resolutions and donations. Coordinates with Division Chiefs on bid tabs, capital purchases and explanations of payment on the Bills & Payroll Resolution in response to Board questions.\n\nRecords Board of Park Commissioners mileage and reimbursement at year end.\nServes as the Board contact for general questions or when CEO is not available.\n\nReceives phone calls from the general public including specific calls directed to the CEO from Guest Relations. Redirects calls as necessary to appropriate Division Chiefs and staff. May include follow up on guest complaints and questions.\n\nDistributes approved Request for CEO Permission and Project Requests.\n\nCoordinates requests for donations directed to the CEO from outside organizations. Coordinates the receiving of donations directed to the CEO or Great Parks including correspondence and approval of donations and terms from Hamilton County Probate Judge.\n\nManages Park district membership accounts and annual renewals including but not limited to NACPRO, NRPA, OPRA, Cincinnati Chamber, African American Chamber, Hispanic Chamber, Farm Bureau, Mill Creek Alliance, Great Miami River Coalition, Vistage, Center for Local Government, and Green Umbrella.\n\nResponsible for annual CEO correspondence and mailings including annual reports, specific reports and year-end cards. Updates the mailing list periodically to keep current including elected officials.\n\nPrepares packets for CEO meetings including park district information, event literature, specific reports and motor vehicle permits.\n\nCoordinates with Human Resources on regular updates to organizational charts and posts to employee intranet.\n\nPerforms variety of administrative duties to assist CEO in oversight of the park district including assembling data and information provided by multiple divisions and departments.\n\nCoordinates arrangements for meetings and seminars for CEO, COO, and Division Chiefs. Schedules the CEO’s external and internal meetings using Outlook Calendar. Schedule’s locations for meetings and programs including room set up, audio visual needs, refreshments, and supplies. Organizes outside catering for meetings if necessary\n\nProvides complex administrative research as needed on projects assigned by the CEO.\n\nWorks with the Marketing and Brand Strategy division to plan milestone events and meetings.\n\nWorks with the CEO in preparing annual budget and monitoring budget and purchase order balances, writes purchase orders and coordinates end-of-year purchase order carryover, runs reports from budgeting and financial software.\n\nMaintains a purchasing card issued by the park district, keeps accurate expense records, and submits reports by required deadlines. Assists other staff with purchasing and budget questions.\n\nReviews RFPs and legal bids for consistency and compliance purposes, works with staff on scheduling RFP release to align with legal bid timelines and Board meeting schedule.\n\nExhibits regular and punctual attendance.\n\nPerforms job duties in accordance with Great Parks’ policies, procedures, and performance expectations.\n\nMaintains confidentiality of confidential and sensitive information.\n\nWorks assigned schedule, exhibits regular and punctual attendance and works outside of normal schedule as required including occasional evenings, weekends, and holidays.\n\nPerforms other job duties as assigned.\n\nQualifications:\nBachelor’s Degree in business, communications, public administration, or related field\nFive years’ administrative experience required. Three years of executive level administrative support preferred.\n\nAdditional Skills/Experience:\nAble to provide exceptional customer service\nDemonstrates strong written and verbal communication skills\n\nAbility to document identity and employment eligibility within three (3) days of original appointment as a condition of employment in compliance with Immigration Reform and Control Act requirements.\n\nLicense of Certification Requirements\nState Motor Vehicle Operators License which meets Great Parks’ current carrier guidelines.\n\nWe offer an excellent benefit package that includes medical, dental and life insurance; paid vacation, 11 holidays and sick time; enrollment in Ohio Public Employees Retirement System and free or discounted use of many Great Parks recreational activities.\n\nGreat Parks is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, sex, age, national origin, ancestry, disability, military status, or any other classification protected under applicable law.","company":"Greatparksofhamiltoncount","rawCompany":"greatparksofhamiltoncount","city":"Dayton","state":"OH","isRemote":false,"isActive":false,"createdAt":"2026-07-19T15:22:45.283Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-9061.00","title":"Office Clerks, General","slug":"office-clerks-general"}],"industries":[{"code":"712190","title":"Nature Parks and Other Similar Institutions","slug":"nature-parks-and-other-similar-institutions"},{"code":"713110","title":"Amusement and Theme Parks","slug":"amusement-and-theme-parks"},{"code":"921110","title":"Executive Offices","slug":"executive-offices"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant","description":"Great Parks is seeking a qualified professional for the Executive Assistant to the Chief Executive Officer. This position will support the CEO through schedule management, addressing phone inquiries, handling internal and external meeting requests, scheduling speaking engagements, and executive project management. The position also provides administrative support to the Board of Park Commissioners. This is an integral team member that will need to provide excellent customer service by phone and in person to our guests and be highly organized.\n\nThis is an onsite full-time position that will work primarily at the Great Parks’ Winton Center location. This position requires an 8-hour workday, with a flexible start time between 7:00 a.m. and 8:00 a.m.\n\nThe successful candidate will:\nPrepares correspondence, reports and other documents for Chief Executive Officer (CEO) including collection of documents provided by Chief Operating Officer (COO) and Division Chiefs.\n\nMaintains CEO and other executive level files including prosecutor files and confidential files stored in the vault.\n\nPrepares advance notification of Board meetings as required including notifying the media and the public. Sends request for agenda items to Division Chiefs and consolidates list of agenda items for CEO and COO review.\n\nPrepares Board agenda and reports for CEO and COO review including items for General, Action, Monitoring Reports and General Reports. Coordinates with CEO and COO on Board meeting schedule, resolutions and donations. Coordinates with Division Chiefs on bid tabs, capital purchases and explanations of payment on the Bills & Payroll Resolution in response to Board questions.\n\nRecords Board of Park Commissioners mileage and reimbursement at year end.\nServes as the Board contact for general questions or when CEO is not available.\n\nReceives phone calls from the general public including specific calls directed to the CEO from Guest Relations. Redirects calls as necessary to appropriate Division Chiefs and staff. May include follow up on guest complaints and questions.\n\nDistributes approved Request for CEO Permission and Project Requests.\n\nCoordinates requests for donations directed to the CEO from outside organizations. Coordinates the receiving of donations directed to the CEO or Great Parks including correspondence and approval of donations and terms from Hamilton County Probate Judge.\n\nManages Park district membership accounts and annual renewals including but not limited to NACPRO, NRPA, OPRA, Cincinnati Chamber, African American Chamber, Hispanic Chamber, Farm Bureau, Mill Creek Alliance, Great Miami River Coalition, Vistage, Center for Local Government, and Green Umbrella.\n\nResponsible for annual CEO correspondence and mailings including annual reports, specific reports and year-end cards. Updates the mailing list periodically to keep current including elected officials.\n\nPrepares packets for CEO meetings including park district information, event literature, specific reports and motor vehicle permits.\n\nCoordinates with Human Resources on regular updates to organizational charts and posts to employee intranet.\n\nPerforms variety of administrative duties to assist CEO in oversight of the park district including assembling data and information provided by multiple divisions and departments.\n\nCoordinates arrangements for meetings and seminars for CEO, COO, and Division Chiefs. Schedules the CEO’s external and internal meetings using Outlook Calendar. Schedule’s locations for meetings and programs including room set up, audio visual needs, refreshments, and supplies. Organizes outside catering for meetings if necessary\n\nProvides complex administrative research as needed on projects assigned by the CEO.\n\nWorks with the Marketing and Brand Strategy division to plan milestone events and meetings.\n\nWorks with the CEO in preparing annual budget and monitoring budget and purchase order balances, writes purchase orders and coordinates end-of-year purchase order carryover, runs reports from budgeting and financial software.\n\nMaintains a purchasing card issued by the park district, keeps accurate expense records, and submits reports by required deadlines. Assists other staff with purchasing and budget questions.\n\nReviews RFPs and legal bids for consistency and compliance purposes, works with staff on scheduling RFP release to align with legal bid timelines and Board meeting schedule.\n\nExhibits regular and punctual attendance.\n\nPerforms job duties in accordance with Great Parks’ policies, procedures, and performance expectations.\n\nMaintains confidentiality of confidential and sensitive information.\n\nWorks assigned schedule, exhibits regular and punctual attendance and works outside of normal schedule as required including occasional evenings, weekends, and holidays.\n\nPerforms other job duties as assigned.\n\nQualifications:\nBachelor’s Degree in business, communications, public administration, or related field\nFive years’ administrative experience required. Three years of executive level administrative support preferred.\n\nAdditional Skills/Experience:\nAble to provide exceptional customer service\nDemonstrates strong written and verbal communication skills\n\nAbility to document identity and employment eligibility within three (3) days of original appointment as a condition of employment in compliance with Immigration Reform and Control Act requirements.\n\nLicense of Certification Requirements\nState Motor Vehicle Operators License which meets Great Parks’ current carrier guidelines.\n\nWe offer an excellent benefit package that includes medical, dental and life insurance; paid vacation, 11 holidays and sick time; enrollment in Ohio Public Employees Retirement System and free or discounted use of many Great Parks recreational activities.\n\nGreat Parks is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, sex, age, national origin, ancestry, disability, military status, or any other classification protected under applicable law.","datePosted":"2026-07-19T15:22:45.283Z","dateModified":"2026-07-19T15:22:45.283Z","hiringOrganization":{"@type":"Organization","name":"Greatparksofhamiltoncount","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Dayton","addressRegion":"OH","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"efaa2fae3b493fd34bcf08c0"},"url":"https://jobsearcher.com/jobs/efaa2fae3b493fd34bcf08c0"}}