{"schemaVersion":"jobsearcher.job.v1","id":"ef9fb30a8fbbbe229e8faabe","url":"https://jobsearcher.com/jobs/ef9fb30a8fbbbe229e8faabe","canonicalUrl":"https://jobsearcher.com/jobs/ef9fb30a8fbbbe229e8faabe","title":"Engineering Administrative Assistant","description":"Job Title: Engineering Administrative Assistant\r\nLocation: Canton, NY -100% Onsite\r\nDuration: 12+ Months\r\nSchedule: Full-Time, M-F, 8am - 5pm. Some OT possible - as approved on an occasional basis.\r\nResponsibilities\r\nMaintain project spend by entering and updating all capital and expense portfolio data into database; request project charge numbers and support budget tracking in coordination with Finance.\r\nPrepare, analyze, and distribute monthly project spend, labor, and SAP based reports for capital and expense projects.\r\nTrack and update engineering, departmental, and operational metrics, including one pager metrics, divisional vital fews, and routine reporting.\r\nManage experimental parts tracking and assist process engineers with quoting activities.\r\nCoordinate purchasing requests, receipts, documentation, and contractor related materials.\r\nOwn logistics and coordination for recurring engineering and plant meetings (including the daily 10:00 a.m. plant project meeting); prepare agendas, consolidate slide decks, capture meeting notes, distribute action items, and follow up on commitments.\r\nSchedule meetings, conference rooms, vendor and visitor visits, and maintain shared calendars, distribution lists, and recurring meeting series.\r\nOrganize onboarding for new employees, contractors, and interns, including materials, access requests, and system setup coordination.\r\nRoute and track access requests, IT tickets, facilities service tickets, and other service requests for team members.\r\nCoordinate on site trainings, seminars, and external travel or training logistics, including registrations, documentation, and itineraries.\r\nManage shared inboxes, collaboration platforms (e.g., Teams, SharePoint), and shared folders with standardized naming and version control.\r\nMaintain and update SOPs, templates, checklists, and controlled documents in accordance with plant documentation workflows; support audit preparation and documentation readiness.\r\nTrack deadlines for project documentation, presentations, OneFile submissions, and extension requests; send reminders and follow up with owners.\r\nDraft and distribute routine communications, reminders, and coordination emails on behalf of the engineering team.\r\nHandle miscellaneous administrative and coordination tasks that reduce non technical workload for engineers.\r\nEducation\r\nHS Diploma or GED Minimum\r\nExperience\r\nHighly proficient with Microsoft Office tools such as Word, Excel, PowerPoint, & Outlook\r\nCollaborate with key stakeholders to complete assigned tasks\r\nExperience with scheduling tools, navigating stakeholder and location availability\r\nDesired Skills\r\n2 years of previous experience as an Administrative Assistant\r\nStrong organizational and prioritization skills with the ability to manage multiple projects, deadlines, and stakeholders simultaneously.\r\nExceptional attention to detail in data entry, documentation, scheduling, and reporting.\r\nAbility to anticipate needs, follow up on open items, and independently resolve routine issues.\r\nProfessional written and verbal communication skills for interacting with engineers, leadership, vendors, and cross functional teams.\r\nJ-18808-Ljbffr","company":"Creative Solutions Services","rawCompany":"creative solutions services","city":"Cairo","state":"NY","isRemote":false,"isActive":false,"createdAt":"2026-07-16T01:29:45.321Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"811310","title":"Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance","slug":"commercial-and-industrial-machinery-and-equipment-except-automotive-and-electronic-repair-and-maintenance"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Engineering Administrative Assistant","description":"Job Title: Engineering Administrative Assistant\r\nLocation: Canton, NY -100% Onsite\r\nDuration: 12+ Months\r\nSchedule: Full-Time, M-F, 8am - 5pm. Some OT possible - as approved on an occasional basis.\r\nResponsibilities\r\nMaintain project spend by entering and updating all capital and expense portfolio data into database; request project charge numbers and support budget tracking in coordination with Finance.\r\nPrepare, analyze, and distribute monthly project spend, labor, and SAP based reports for capital and expense projects.\r\nTrack and update engineering, departmental, and operational metrics, including one pager metrics, divisional vital fews, and routine reporting.\r\nManage experimental parts tracking and assist process engineers with quoting activities.\r\nCoordinate purchasing requests, receipts, documentation, and contractor related materials.\r\nOwn logistics and coordination for recurring engineering and plant meetings (including the daily 10:00 a.m. plant project meeting); prepare agendas, consolidate slide decks, capture meeting notes, distribute action items, and follow up on commitments.\r\nSchedule meetings, conference rooms, vendor and visitor visits, and maintain shared calendars, distribution lists, and recurring meeting series.\r\nOrganize onboarding for new employees, contractors, and interns, including materials, access requests, and system setup coordination.\r\nRoute and track access requests, IT tickets, facilities service tickets, and other service requests for team members.\r\nCoordinate on site trainings, seminars, and external travel or training logistics, including registrations, documentation, and itineraries.\r\nManage shared inboxes, collaboration platforms (e.g., Teams, SharePoint), and shared folders with standardized naming and version control.\r\nMaintain and update SOPs, templates, checklists, and controlled documents in accordance with plant documentation workflows; support audit preparation and documentation readiness.\r\nTrack deadlines for project documentation, presentations, OneFile submissions, and extension requests; send reminders and follow up with owners.\r\nDraft and distribute routine communications, reminders, and coordination emails on behalf of the engineering team.\r\nHandle miscellaneous administrative and coordination tasks that reduce non technical workload for engineers.\r\nEducation\r\nHS Diploma or GED Minimum\r\nExperience\r\nHighly proficient with Microsoft Office tools such as Word, Excel, PowerPoint, & Outlook\r\nCollaborate with key stakeholders to complete assigned tasks\r\nExperience with scheduling tools, navigating stakeholder and location availability\r\nDesired Skills\r\n2 years of previous experience as an Administrative Assistant\r\nStrong organizational and prioritization skills with the ability to manage multiple projects, deadlines, and stakeholders simultaneously.\r\nExceptional attention to detail in data entry, documentation, scheduling, and reporting.\r\nAbility to anticipate needs, follow up on open items, and independently resolve routine issues.\r\nProfessional written and verbal communication skills for interacting with engineers, leadership, vendors, and cross functional teams.\r\nJ-18808-Ljbffr","datePosted":"2026-07-16T01:29:45.321Z","dateModified":"2026-07-16T01:29:45.321Z","hiringOrganization":{"@type":"Organization","name":"Creative Solutions Services","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Cairo","addressRegion":"NY","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"ef9fb30a8fbbbe229e8faabe"},"url":"https://jobsearcher.com/jobs/ef9fb30a8fbbbe229e8faabe"}}