{"schemaVersion":"jobsearcher.job.v1","id":"ef0043bf506bd0412de7c5c5","url":"https://jobsearcher.com/jobs/ef0043bf506bd0412de7c5c5","canonicalUrl":"https://jobsearcher.com/jobs/ef0043bf506bd0412de7c5c5","title":"Construction Admin Assistant","description":"Job Description: Manage initial client setup and onboarding within Accelo, ensuring all customer information is accurately entered and maintainedThe following information aims to provide potential candidates with a better understanding of the requirements for this role.Close out completed customers, projects, and sales opportunities in the CRM system in a timely and organised mannerMonitor and follow up on outstanding quotes, active jobs, and unpaid invoices to support project progression and cash flowRespond to incoming customer enquiries via phone, email, and website submissions with professional and timely communicationManage shared administration inboxes and provide administrative coverage when key team members are unavailableMaintain and update CRM records including job notes, client contacts, site details, and project progress updatesUpload and organise site photos, plans, measurements, and supporting project documentation from TimeTree and other systemsTrack quote activity and maintain accurate reporting on quote statuses including won, lost, and pending opportunitiesRequirements: Previous administration or customer service experience within the construction, trades, or project-based industry preferredStrong organisational skills with the ability to manage multiple tasks, projects, and follow-ups simultaneouslyExperience using CRM and project management software such as Accelo, Estimate One, or similar platformsConfident communication skills with the ability to handle phone enquiries and maintain professional client relationshipsHigh attention to detail when managing job files, project documentation, measurements, and customer recordsAbility to interpret tender documentation and identify relevant information for estimating and quoting teamsProactive approach to following up clients for outstanding information including measurements, colour selections, and site access detailsCompetent computer skills across Microsoft Office, email management systems, and cloud-based file storage platforms.Benefits: Competitive salaryOpportunity to shape the HR function of a rapidly growing BPO.Work closely with a team of industry leaders who have successfully scaled BPOs in the past. xevrcyc","company":"Outsourcey","rawCompany":"outsourcey","city":"Salem","state":"OH","isRemote":false,"isActive":false,"createdAt":"2026-05-16T06:06:51.730Z","occupations":[{"code":"11-9021.00","title":"Construction Managers","slug":"construction-managers"},{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"},{"code":"47-1011.00","title":"First-Line Supervisors of Construction Trades and Extraction 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and follow up on outstanding quotes, active jobs, and unpaid invoices to support project progression and cash flowRespond to incoming customer enquiries via phone, email, and website submissions with professional and timely communicationManage shared administration inboxes and provide administrative coverage when key team members are unavailableMaintain and update CRM records including job notes, client contacts, site details, and project progress updatesUpload and organise site photos, plans, measurements, and supporting project documentation from TimeTree and other systemsTrack quote activity and maintain accurate reporting on quote statuses including won, lost, and pending opportunitiesRequirements: Previous administration or customer service experience within the construction, trades, or project-based industry preferredStrong organisational skills with the ability to manage multiple tasks, projects, and follow-ups simultaneouslyExperience using CRM and project management software such as Accelo, Estimate One, or similar platformsConfident communication skills with the ability to handle phone enquiries and maintain professional client relationshipsHigh attention to detail when managing job files, project documentation, measurements, and customer recordsAbility to interpret tender documentation and identify relevant information for estimating and quoting teamsProactive approach to following up clients for outstanding information including measurements, colour selections, and site access detailsCompetent computer skills across Microsoft Office, email management systems, and cloud-based file storage platforms.Benefits: Competitive salaryOpportunity to shape the HR function of a rapidly growing BPO.Work closely with a team of industry leaders who have successfully scaled BPOs in the past. xevrcyc","datePosted":"2026-05-16T06:06:51.730Z","dateModified":"2026-05-16T06:06:51.730Z","hiringOrganization":{"@type":"Organization","name":"Outsourcey","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Salem","addressRegion":"OH","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"ef0043bf506bd0412de7c5c5"},"url":"https://jobsearcher.com/jobs/ef0043bf506bd0412de7c5c5"}}